RFB-0346_Appendix_R_-_Specification_Requirements_Questionnaire.docx

RFB-0346 - Appendix R Specification Requirements & Questionnaire

RFB-0346 - Appendix R Specification Requirements & Questionnaire

Entire document must be read and completed as indicated

Firm Name: ________________________________

Response Contact Name & Title: _______________________________________

Phone & Email: _____________________________________________

County of Sacramento releases this Request for Bids (RFB) #0346 to procure a list of approved contractors offering Collision & Body Damage Repair Services to the County of Sacramento. These services are needed for both Light Fleet and Heavy Fleet.

Heavy Fleet includes Class 7 & 8 equipment with a GVW up to 26,000 lbs. Award for a contract for Heavy Fleet will be contingent on having both spray and curing booths with adequate dimensions to accommodate a class 8 truck or truck and trailer.

Can your company provide both areas of service? (yes or no) ___________

Contractors meeting the requirements herein, and responsive to the requirements of RFB-0346, will be deemed as “Approved” and may be issued a contract to provide Collision and Body Repair services to the County at the pricing specified in the bid.

When the County shops have a requirement for these services, the Contracted Vendors in their area will be invited to provide quotes. The Contracted vendors must make a site visit to inspect the vehicle and respond with a written quote within 48 hours.

Contracted Vendors may be removed from the list of Approved Contractors if there is record of poor performance, inability to meet County’s needs, or other reasons negatively impacting County of Sacramento. A Contracted Vendor may also be removed if quality of work is deemed unsatisfactory.

EQUIPMENT REQUIREMENTS

The contractor must have adequate operable equipment on site to meet qualifications. Please complete the following:

• Number of bays _____________

• At the least, is your spray booth equipped with positive pressure downdraft explosion protection ? (yes or no) ____________ _

• Type of curing / bake booth ________________________

• Is your company equipped with Advance Driver Assistance System (ADAS) calibration equipment? (yes or no) ____________

• Are your technicians trained and certified in the calibration of Advance Driver Assistance Systems (ADAS)? (yes or no) ____________

Frame Equipment

1. A measuring device is used to check the structural dimensions of a vehicle after repairs are completed.

Name of your measuring device __________________________

To what tolerance _______________________________

2. Electrical or hydraulic equipment is needed to perform multiple repair pulls on frame and unibody vehicles. Minimum of 10 ton - preferable 15 ton. Your company’s is _________ ton.

3. Does your company use a gas metal arc welder (GMAW) in appropriate repair situations? (yes or no) __________

Personnel

1. Describe in the box below what types of certifications or training that your Body Repair Technicians are required to have.

2. How many hours of training are provided to your technicians each year? ___________

3. How many body repair technicians does your company employ? ___________

4. Are your technicians required to be ASE Certified? (yes or no) _________

SPECIAL REQUIREMENTS:

1. BODY FILLER: In cases where COLLISION & BODY REPAIR call for the use of a body filler product to be applied to the vehicle, such application shall be of a thickness of not more than 3/16" on the finished repair.

2. PAINT MATCH: The paint finish shall be restored to the original manufacturers finish using appropriate finishing products. The finish shall be tinted and blended to match the existing color of the vehicle.

3. STORAGE FEES / RIGHT TO INSPECTION: The Contracted Vendor agrees to waive any storage fees if awarded repair work for that particular vehicle. The Contracted Vendor shall allow other estimators or investigators access to any County vehicle stored on its premise during normal business hours for the purpose of preparing estimates or investigating the accident. The County vehicle shall be made accessible to a representative of the County to confirm that repairs are being completed according the estimate. In addition, the Contractor Vendor agrees to waive any storage fees for a period of seven (7) calendar days on vehicles not approved by the County for repair.

4. TOWING: Towing shall be provided at a rate not to exceed $45 from the County facility to Contracted Vendors site. If the Contracted Vendor does not have a wrecker or roll back for towing, the County will use one of their contracted vendors.

5. GLASS REPLACEMENT: Any glass replacement must meet ANSI Safety glass Standards.

WARRANTY REPAIRS - COMPONENT EXCHANGES

1) Genuine original equipment manufacturer (OEM) parts are defined in connection with the vehicle's manufacturer means parts manufactured, designed and distributed by any division or subsidiary of a vehicle's manufacturer.

2) The contractor agrees that if non-OEM (CAPA certified after-market), used, rebuilt or reconditioned parts are used in repairs such parts will meet the following criteria:

a) Non-OEM (certified after-market part) used, rebuilt or reconditioned parts will be of sufficient quality to restore the vehicle to its pre-loss condition.

b) New non-OEM (CAPA certified aftermarket part) shall be warranted for rust through the same as new OEM parts.

All replacement parts shall be noted on the estimate and repair order as “new”', “aftermarket” or “used” as applicable. Any used parts must also be noted on invoice.

3) ONLY OEM PARTS MAY BE USED ON EMERGENCY VEHICLES.

4) Abbreviations to be used in identifying the replacement parts are as follows

a) * N = NEW

b) * AM = AFTER MARKET

c) * U = USED

5) Any additional labor times, due to the wide range of collision damage and vehicle conditions shall be listed and identified as additional time, e.g. glass cleanup, access time, transfer time, detail vehicle, mechanical labor charges and road test.

6) The County requires all bodywork and collision repair to be warranted at least 12 months.

7) The warranty period for all parts and workmanship from your company shall be _____ months or ________ miles, whichever comes first. The warranty covers repairs to correct any vehicle damage related to materials or workmanship occurring during the warranty period such as the appearance of rust, replacement part/component failure etc. County retains final right to determine whether the warranty repairs have been sufficiently remedied, or otherwise. The warranty covers any damage or failure resulting from modification or alteration to the vehicles original equipment, cutting, welding or disconnecting of the vehicle's equipment parts and components.

8) Frame horn extension kits available for vehicles equipped with frame convolutions to aid in energy absorption during a collision shall conform to any kit installation, welding, frame reinforcement, etc. and procedures and regulations that may apply.

9) All repairs must conform to the applicable regulations of the federal environment protections agency and CAL OSHA.

10) All exchange components must be equal to original equipment and the exchange component warranty period noted above. Examples of the types of component that might be replaced in this fashion include but are not limited to transmission assemblies, instrument cluster assemblies, radios batteries, and engine control modules.

11) Any warranty repairs, including towing, parts and labor will be made at contractor’s expense. The approved repairs must be completed in a reasonable time (to be determined by County) or equal to preferred customer turn-around.

Please indicate your preferred customer turn-around time frame: ____________

FINAL REPAIR DETERMINATION

• Sacramento County Fleet Services will make the final determination on which type of parts shall be used based on various factors to include vehicle age, mileage, vehicle retention, and estimates of repair costs. As a general rule new parts are required for current model plus (1) one year of age.

• Fleet Services reserves the right to negotiate with the Contracted Vendors on further repair costs based on parts to be used or on hidden damage. Fleet Services is to be notified immediately of any hidden damage. The cost of the added repairs and one (1) photograph of the hidden damage will be required within three (3) business days. Hidden damage will be reviewed and investigated in to insure that it truly could not have been previously detected.