Town of Killingly

WPCF

Sludge Building - Gas Fired Furnace

31 Wauregan Road

Killingly Ct 06239

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Information for Bidders

Bid Proposal

Contract

General Requirements/Specifications

Brian Palaia

Town Manager

August 2026

Engineering/WPCF/RFP/Sludge Building Reznor Unit

LEGAL NOTICE FOR

Town of

KILLINGLY CONNECTICUT

172 Main Street

Killingly Connecticut 06239

Notice to Contractors:

Sealed bids for suppling labor, equipment and services required for the following project will be received by the Town of Killingly, Connecticut at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street Killingly, CT. 06239, until 10:00 AM, Thursday, September 3, 2026, after which time they will be publicly opened and read in the Town Meeting Room of the Killingly Town Hall located at 172 Main Street Killingly Connecticut 06239.

Attendance at the mandatory pre-bid site walk is required in order to be eligible to submit a proposal. Contractors who do not attend the site walk will not be permitted to bid on this project.

The site walk will be held at 10:00 AM on Thursday August 20, 2026, at Killingly Water Pollution Control Facility, 31 Wauregan Rd, Killingly, CT.

Sludge Building Gas Fired Furnace

The Town of Killingly hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and that they will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.

Specifications for the above project may be examined in the Killingly Engineering Office located at 172 Main Street or the Towns website www.killingly.gov/departments/finance/pages/bids_and_rfps.php or the CTSource website https://portal.ct.gov/DAS/CTSource/ctsource. Only one unaltered proposal will be submitted to the Town.

All bidders are required to inform themselves fully of the conditions relating to supplying the equipment specified, construction and labor under which the work will be or is now being performed. The Contractor shall employ, as far as possible, such methods and means in the carrying out of this work and will not cause interruption or interference with any other Contractor.

Note: A Surety Company Bid Bond, for 10 % of the amount of the bid must accompany each proposal; a certified check made out to the Town of Killingly will be accepted.

The Town of Killingly reserves the right to reject any or all bids, to waive informalities and technical defects, and to award a contract, if at all, to the lowest responsible and qualified bidder as determined by the Town of Killingly, in its sole discretion to be in the Town’s best interests.

Request for Proposal (RFP)

Town of Killingly, Connecticut 172 Main Street, Killingly, CT 06239

Project: Sludge Building Gas Fired Furnace Bid Opening Date/Time: Thursday, September 3, 2026, at 10:00 AM Location: Killingly Town Hall, Town Meeting Room, 172 Main Street, Killingly, CT 06239

1. Introduction

The Town of Killingly, Connecticut (“Town”) invites sealed proposals from qualified HVAC contractors licensed in the State of Connecticut for the removal and disposal of an existing roof-mounted furnace and the furnishing and installation of a new outdoor, natural gas-fired heating and makeup air unit.

The basis of design is the Reznor Model RPBL 500, or an approved equivalent unit meeting or exceeding all performance and installation criteria contained herein.

All work shall be performed in accordance with applicable codes, manufacturer requirements, and industry best practices for commercial/industrial HVAC systems.

2. Project Location

Killingly Water Pollution Control Facility (KWPCF) 31 Wauregan Road, Killingly, CT 06239

3. Preparation and Submission of Proposals

The Proposal must be made upon the forms contained herein. The blank spaces in the Proposals must be filled in correctly where indicated. The Bidder must state, both in words and in numerals, written or printed in ink, the prices for which he proposes to do each Item of the work contemplated. In case of discrepancy between the words and the numerals, the words shall govern.

Ditto marks are not considered writing or printing and shall not be used. The Bidder shall sign their Proposal correctly. If an individual makes the Proposal, their name and post office address must be shown. If made by a firm, partnership, or corporation, the Proposal must be signed by an official of the firm, partnership, or corporation authorized to sign contracts, and must show the post office address of the firm, partnership, or corporation.

Sealed proposals must be received by 10:00 AM on Thursday September 3, 2026, at the Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239.

Proposals received after this time will not be accepted.

Proposals will be publicly opened and read aloud immediately following the deadline in the Town Meeting Room.

Each proposal must be submitted in a sealed envelope clearly marked:

“Sludge Building Gas Fired Furnace” [Name of Bidder]

If sent by mail, the sealed proposal must be enclosed in a separate mailing envelope addressed to:

Town Engineer, Town of Killingly, 172 Main Street, Killingly, CT 06239.

4. Familiarity of the Work

Each Bidder shall fully inform themself prior to bidding as to existing conditions and limitations under which the work is to be performed and shall include in their bid a sum to cover the total cost of items necessary to perform the work as set forth in the Contract Documents.

No allowance will be made to a Bidder because of lack of such examination or knowledge. The submission of a bid will be considered as conclusive evidence that the Bidder has conducted such an examination.

There is no expressed or implied agreement that the character of the material(s) has been correctly indicated, and the Bidder is cautioned to consider that condition affecting the work may differ from those indicated.

The Town assumes no responsibility whatsoever with respect to ascertaining for the Contractor such facts concerning physical characteristics at the site of the project.

The Contractor agrees that he shall make no claim for and has no right to additional payment or extension of time for completion of the work, or any other concessions, because of any interpretations or misunderstanding on his part of this Contract, or because of any failure on their part to fully acquaint himself with all conditions relating to the work

5. Qualification of Bidders

A Bidder shall be a Contractor who is experienced in projects of this type. The Proposal shall contain adequate proof of the qualifications of the Bidder to perform, in a satisfactory manner and within the time specified, all the work covered by the Specifications. This proof shall be fully recorded on the pages titled “References”, which shall become part of the Proposal.

6. Disqualification of Bidders

More than one proposal from an individual, firm, partnership, corporation, or an association under the same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such Bidder is interested. Any or all proposals in which such Bidder is interested will be rejected if there is reason for believing that collusion exists among the Bidders;

and all participants in such collusion will not be considered in future proposals for the same work.

Proposals in which the prices are obviously unbalanced may be rejected. No Contract will be awarded except to competent Bidders capable of performing the class or work contemplated.

7. Site Walk

Attendance at the mandatory pre-bid site walk is required in order to be eligible to submit a proposal. Contractors who do not attend the site walk will not be permitted to bid on this project.

The site walk will be held at 10:00 AM on Thursday August 20, 2026, at KWPCF, 31 Wauregan Rd., Killingly CT.

8. Contract Term o The initial term of the agreement shall be 150 consecutive calendar days, commencing on the first day following full execution of the Contract by the Town and the Contractor.

o All bidders are required to inform themselves fully of the conditions relating to supplying the equipment specified, construction and or labor under which the work will be or is now being performed. The Contractor shall employ, as much as possible, such methods and means in the carrying out of this work and will not cause interruption or interference with any other Contractor.

9. Withdrawal of Proposals

If a Bidder wishes to withdraw their Proposal, they may do so before the time fixed for the opening of bids by communicating their purpose to the Town Engineer. Upon such notice, the Proposal will be handed to them unopened.

10. Execution of Contract

The party to whom the Contract is awarded, or their authorized representative, will be required to attend at the office of the Town Engineer, Town of Killingly with the sureties offered by them, and a current certificate of Corporate good standing issued by the Office of the Secretary of State in which the corporation is incorporated, and execute the Contract within ten (10) days from the date of the award. If the party entering into this contract is a corporation, a Corporate Resolution duly executed by the president and Secretary of the Corporation authorizing the Corporation to enter into this Contract shall be provided. In case of failure or neglect to do so, the Town may, at its discretion, determine that the Bidder has abandoned the Contract and thereupon the Proposal and acceptance shall be null and void, and bid security accompanying the Proposal shall be forfeited as liquidated damages to the Town. If the party entering into this contract is a partnership, a partnership resolution duly executed by a majority of the general partners authorizing the partnership to enter into this contract shall be provided. By submitting a bid, the Bidder agrees and warrants that if it is awarded the Project, the Bidder shall execute the attached form of contract (Appendix I) without alteration, modification, condition, or exception.

11. Bonds

All Bonds shall be in the forms prescribed by Law or Regulation and be acceptable to the Town.

Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Connecticut.

Bidder shall provide evidence that Surety Company is licensed to conduct business in the State of Connecticut. A certified check will be accepted in place of a bid bond.

A Bid Bond in the amount of 10% of the respondents bid is required.

If awarded a contract, the successful bidder shall provide 100% labor and materials payment bond and 100% performance bond from a surety authorized to issue bonds in the State of Connecticut and acceptable to the Town at no additional cost to the Town.

12. Responsibility of the Contractor

Attention is hereby particularly directed to the provisions of the Contract and Specifications whereby the Contractor shall be responsible for any loss or damage that may happen in the work, or any part thereof, during its progress and also whereby the Contractor shall make good any defects for faults that may occur within one (1) year after date of final estimate. They shall indemnify and save harmless the Town and WPCF from any damages or costs to which they may be put by reason of injury to the person or property of another resulting from negligence or carelessness in the performance of the work under this Contract.

13. Insurance – See Form of Contract for Insurance Requirements

14. Care and Protection of Property

The Contractor shall take particular care to avoid damages to all private and public property. They shall make good any damages to the satisfaction of the Inspector. There shall be no additional compensation for the repair or restoration of private or public property.

15. Sales Tax

Certain materials and suppliers incorporated in the work of this project are exempt from Connecticut Sales Tax. The Bidder shall familiarize themself with current regulations of the State Tax Department. The tax on materials or supplies exempted by such regulations shall not be included as part of the bid. The Town will furnish the successful Bidder a sales tax exemption number.

16. Compliance with Federal and State Regulations

The Contractor shall be responsible for full compliance with any Federal and/or State laws, regulations and standards.

17. Permits

All licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes and regulations in connection with the prosecution of the work shall be obtained by the Contractor, at no additional cost to the Town. Any permits issued by the Town will be at no cost to the Contractor.

18. Approval of Sub-Contractors

The Contractor shall submit a list of all subcontractors intended to perform work on the project.

For each subcontractor, the Contractor shall submit: (1) type of work to be performed, (2) certificate of insurance, (3) fully executed Municipal CLA-12 form. The Town reserves the right to approve or reject any and all subcontractors when deemed in the best interest of the Town. All subcontractors must be approved prior to commencing work.

19. Liquidated Damages

Time is of the essence in the completion of this project. The contractor acknowledges that the Town will incur additional administrative, operational, and public service costs if the project is not completed within the time specified in the contract.

Accordingly, the contractor agrees to pay to the Town, as liquidated damages and not as a penalty, the sum of Five Hundred Dollars ($500.00) per calendar day for each calendar day beyond the contractual Substantial Completion Date that the work remains incomplete.

This amount shall be deducted from the final payment due to the contractor. The assessment of liquidated damages does not preclude the Town from pursuing additional remedies as provided by law or contract.

20. Proposal and Performance and Payment Guarantee (Bid Bond, Labor and Materials Payment Bond, and Performance Bond)

No proposal will be considered unless accompanied by a certified check in U.S. dollars or bid bond using an insurance company licensed to do business in the State of Connecticut in an amount equal to at least ten percent (10%) of the amount of the bid and payable to the order of the Town, said check or bid bond to be returned to the Bidder unless forfeited as hereinafter stipulated. Such checks or bid bonds will be returned to all bidders within five (5) days after the execution of the Contract and the furnishing of the required documents by the successful Bidder.

If awarded a contract, the successful bidder shall provide 100% labor and materials payment bond and 100% performance bond from a surety authorized to issue bonds in the State of Connecticut and acceptable to the Town at no additional cost to the Town.

21. Equal Opportunity

The Town hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and that they will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an awarded contract. The bidder shall comply with the requirements of Conn. Gen. Stat. 4a-60.

22. Availability of Documents

Specifications, bid forms, and contract documents may be obtained from:

Town of Killingly website:

www.killinglyct.gov/departments/finance/bids_and_rfps.php

CTSource website: https://portal.ct.gov/DAS/CTSource/ctsource Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239

23. Addenda and Interpretations

No interpretations of the meaning of the Specifications, or other pre-bid documents will be made to any Bidder orally.

Every request for such interpretation shall be in writing, addressed to the Town Engineer, 172 Main St. Killingly, Connecticut 06239. To be given consideration, such requests must be received at least ten (10) days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, which, if issued, will be posted on the Town Website and the CTSource website not later than four

(4) days prior to the date fixed for the opening of bids. Failure of any Bidder to receive any such addendum or interpretations shall not relieve such Bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

24. Right to Reject

The Town reserves the right to reject any or all proposals if they show any omission, alteration of form, additions not called for, conditional proposals, waive informalities, and award a contract, if at all, to the lowest responsible and qualified bidder deemed to be in the best interests of the Town.

25. Contact Information

For questions or site access:

Joseph Couture, Assistant Plant Superintendent Email: wpcf@killinglyct.gov Phone: (860) 779-5392

26. Prevailing Wages.

The Bidder shall include prevailing wages as required by Conn. Gen. Stat. 31-53, et, seq.

including all yearly adjustments without any additional cost to the Town.

Attachments (Included in Full RFP Package)

Appendix A - Scope of Work Page 10 Appendix B – Information for Bidders Page 23 Appendix C – Proposal & Bid Forms Page 24 Appendix D – Non-Collusion Affidavit Page 26 Appendix E – References Page 28 Appendix F – General Requirements & Specifications Page 30 Appendix G – Prevailing Wage Rates Page 36 Appendix H - Acknowledgement of Addenda Page 45 Appendix I – Form of Contract Page 45

Appendices – Technical Sections

Appendix A – Scope of Work

Sludge Building - Gas Fired Furnace

A.1 Purpose

The purpose of this Scope of Work is to define the requirements and responsibilities for the safe, reliable, compliant delivery, and installation of product to designated Town facilities.

A.2 Scope of Services

A.2.1 Base Bid

A. Removal of Existing Equipment

The Contractor shall:

1. Disconnect and isolate all utilities (gas, electric, controls) per code.

2. Remove and properly dispose of the existing roof-mounted furnace and any associated components.

3. Remove outdated ductwork, supports, curbs, wiring, or piping not intended for reuse.

4. Maintain building weatherproofing and safety throughout removal.

5. Provide lift equipment and rigging as required.

B. Furnish & Install New Heating and Makeup Air Unit

The Contractor shall:

1. Provide and install a new outdoor natural-gas-fired makeup air/heating unit:

o Basis of Design: Reznor Model RPBL 500 o Approved equals will be considered with complete technical submittals.

2. Provide and install a factory-approved roof curb or curb adapter.

3. Reconnect gas, electric power, and control wiring to meet code and manufacturer requirements.

4. Make the roof and all utility penetrations weather tight.

5. Install new ductwork transitions as needed to integrate with existing building systems.

6. Provide condensate drainage as required.

7. Start-up, test, balance, and commission the new system.

8. Provide Owner training on operation and maintenance.

9. Supply all O&M manuals, warranty information, and equipment documentation.

3. Technical Specifications

A. Performance Requirements

Proposed unit shall meet or exceed:

Input capacity: approx. 500,000 BTU/hr.

Natural gas fired Outdoor installation Makeup air capability Industrial/commercial duty construction Double-wall cabinet construction

Corrosion-resistant exterior High-efficiency burners Modulating or staged heating Factory-installed controls compatible with commercial building systems Operating temperature range compliant with local weather conditions

B. Electrical Requirements

Contractor shall verify required amperage and voltage before ordering equipment.

Provide all new disconnects, wiring, conduits, and breakers as needed.

C. Gas Piping

Provide new gas regulators as required by manufacturer.

Provide code-compliant gas piping, supports, shutoff valves, drips, and testing.

D. Roof Work

Provide flashing to always maintain roof integrity.

Repair or seal any penetrations affected during installation.

A.3 Documentation and Reporting

The Contractor shall be responsible for maintaining complete and accurate project records throughout the duration of the contract. The following documentation shall be submitted to the Town Engineer or their designee:

1. Daily Reports

Summary of work performed, including major activities and progress Personnel and equipment on-site Weather conditions Any incidents, delays, or deviations from the approved schedule

2. Confined Space Entry Records (If Applicable)

If any portion of the work requires confined space entry (e.g., duct chases, mechanical rooms with limited access):

Copies of all confined space entry permits Air monitoring logs Safety checklists for each entry

3. Material Submittals / Shop Drawing Approval

Prior to the start of construction, the Contractor shall submit:

Shop drawings for the new gas-fired furnace, roof curb/adapter, duct and piping layouts, wiring diagrams, and controls

Manufacturer data sheets, certifications, and installation requirements for all equipment and components, including:

o Furnace unit o Gas regulators and piping o Electrical components o Duct transitions and supports

No materials or equipment may be ordered or installed until submittals are reviewed and approved by the Town Engineer.

4. Testing and Inspection Reports

Results of all pressure tests on gas piping Leak test results Electrical verification and control system integration checks Final operational performance reports following startup and commissioning

5. Weekly Progress Reports

Summary of completed work Anticipated work for the next period Updated project schedule noting any changes or potential impacts

6. Final Documentation

At project completion, the Contractor shall submit:

As-built drawings (PDF and CAD) of mechanical, gas, electrical, and control connections Final test results and commissioning reports Warranty documents for all equipment and workmanship Training records for Town personnel (if training is required) A project completion report summarizing milestones, issues encountered, and corrective actions

All documentation must be submitted electronically in a format suitable for permanent recordkeeping.

Failure to submit required documentation may result in withheld payments or contract action.

A.4 Health and Safety

The Contractor shall always maintain the highest standards of health and safety.

1. Safety Compliance

Full compliance with OSHA, CONN-OSHA, NFPA, and all local codes and regulations.

Enforcement of confined space safety protocols when applicable.

Adherence to all fall-protection and rooftop safety requirements.

2. Site-Specific Health & Safety Plan (HASP)

Prior to mobilization, the Contractor shall submit a HASP including:

Hazard assessments specific to rooftop HVAC work, rigging, lifting, gas piping, and electrical installations.

Required personal protective equipment (PPE) Emergency response procedures Fall protection plan Rescue plans for elevated or restricted-access work

3. Training and Competence

All workers must be properly trained in:

Fall protection Hazard communication Lockout/tagout (LOTO) Confined space entry (if applicable) Safe use of rigging, cranes, and lifting equipment

Training records shall be available for review upon request.

4. Incident Reporting

Any accident, near miss, injury, or unsafe condition must be reported to the Town immediately.

A written incident report must be submitted within 24 hours.

5. Town Oversight

The Town reserves the right to halt work for safety violations.

Repeated violations may result in contract termination for cause.

A.5 Performance Standards

The following minimum standards apply to all work associated with the gas-fired furnace installation:

1. System Performance

The furnace, controls, gas piping, ductwork, and electrical systems must operate reliably and at full manufacturer-rated capacity

All gas connections must be leak-free and compliant with NFPA 54 All mechanical and electrical work must be free of defects upon final inspection

2. Testing

Gas piping pressure tests shall be performed per code using the required test pressures and durations

Electrical systems shall be meg-tested and verified for proper connection and operation Functional testing and commissioning of the furnace shall include:

o Ignition verification o Burner operation o Makeup air functionality o Safety shutdowns o Control integration

Written test and commissioning reports must be submitted to the Town Engineer and approved prior to acceptance

3. Workmanship and Appearance

All installations shall be neat, orderly, and fully supported Duct transitions, gas piping, and electrical conduits shall be installed plumb and true All equipment labeling, insulation, and finishes shall be clean, uniform, and free of blemishes

4. Operational Readiness

The system must demonstrate full and stable operation prior to acceptance Contractor shall provide all required documentation, O&M manuals, and Town staff training (if applicable)

5. Deficiencies

Any work failing to meet these standards shall be corrected immediately and at no additional cost to the Town

A.6 Term of Contract

1. Contract Duration

The contract shall begin upon issuance of the Notice to Proceed (NTP) and remain in effect until full Final Acceptance of:

Equipment installation Testing and commissioning Punch list completion Submittal of all required documentation

2. Construction Period

Substantial Completion shall be achieved within 120 calendar days of the NTP Substantial Completion means:

o The new gas-fired furnace is fully installed o Gas, electrical, and duct connections are complete o Startup and commissioning have been successfully performed o The system is operational and ready for service

Final Completion (including punch list and documentation) shall be achieved within 30 days after Substantial Completion

3. Contract Term Limits

Total contract duration shall not exceed 150 calendar days, unless formally extended Any extension must be approved through a written change order

3.a. Force Majeure Events

Acceptable Force Majeure events may include, but are not limited to:

Acts of God (e.g., severe storms, floods, earthquakes) Unforeseen natural disasters Widespread utility outages or regional emergencies Government-mandated shutdowns or restrictions Other events beyond the Contractor’s reasonable control, as determined by the Town.

3.b. Delays in Parts, Materials, or Equipment

Delays in procurement of parts, materials, or equipment may be considered for an extension only if all of the following conditions are met:

The Contractor demonstrates that the delayed item is critical to the project’s critical path and no suitable temporary or alternate method is feasible.

The Contractor provides written documentation from manufacturers, suppliers, or distributors confirming the cause and expected duration of the delay.

The Contractor proves that the order for such parts or equipment was placed in a timely manner, consistent with industry practice and the approved project schedule.

The delay is not the result of Contractor negligence, improper planning, late submittals, or failure to coordinate procurement.

3.c. Required Submission for All Extension Requests

The Contractor’s written request must include:

Identification of the Force Majeure event or delayed item;

A description of the direct impact on the construction schedule;

Supporting documentation (supplier letters, manufacturer notices, logistics reports, etc.);

The number of calendar days requested;

A revised project schedule showing critical path effects.

The Town reserves the right to approve, modify, or deny any extension request.

No extension is valid unless issued as a written and fully executed change order.

4. Warranty Period:

The Contractor shall warrant all materials, workmanship, and installations for a period of one

(1) year from the date of Final Acceptance by the Town. Contractor shall provide the manufacturer’s standard equipment warranty.

A.7 Payment Terms

Schedule of Payments:

Payment shall be made based on approved progress of the work on a monthly basis as determined by the Town:

Retainage:

o The Town will retain 5% of each payment until final acceptance.

Invoicing:

o Contractor shall submit monthly invoices with supporting documentation.

o All invoices are subject to verification and approval by the Town’s Engineer or their designee.

Final Payment:

o Issued only after final inspection, acceptance, and submission of warranties, as-builts, and releases of liens.

Specifications

A.1.F Access, Site Requirements, and Work Hours

1. Site Access

Access to the building and roof shall be coordinated with the KWPCF at least 48 hours prior to mobilization.

Contractor shall maintain safe and unobstructed access for Town staff, building occupants, and emergency services at all times.

The Contractor is responsible for securing the work area, ensuring that all access points, roof hatches, ladder systems, and enclosures are re-secured at the end of each workday.

2. Work Hours

Standard work hours are 7:00 a.m. to 3:00 p.m., Monday through Friday, excluding Town holidays.

Work outside these hours (including weekend or evening work, crane operations, or disruptive activities) requires prior written approval from the Town Engineer or their designee.

Contractor shall plan work to avoid interfering with normal facility operations, school hours, or high-traffic periods if applicable.

3. Traffic, Crane Operations, and Noise Control

When crane or lift equipment is required, the Contractor shall implement all necessary traffic control measures and coordinate street/lot closures with the Town in advance.

Noise-generating activities must comply with local ordinances and avoid periods when Town operations may be disrupted.

4. Utility Coordination

Contractor must notify “Call Before You Dig” (CBYD) for any ground-level disturbance, anchoring, or conduit installation.

Contractor shall coordinate with natural gas and electrical utilities for shutdowns, lockouts, reconnections, or meter modifications as required.

A.2.F Contractor Qualifications

All bidders must meet the following minimum qualifications:

1. Experience

Minimum five (5) years of experience installing commercial/industrial gas-fired furnaces, rooftop HVAC equipment, heating/makeup air systems, or similar mechanical projects.

Demonstrated successful completion of at least three (3) comparable public-sector or commercial HVAC projects within the last five years.

2. Personnel

Supervisors and foremen shall have documented training in fall protection, rigging, hazard communication, and lockout/tagout (LOTO).

Personnel performing gas piping or electrical work must hold appropriate State-recognized licenses.

The Project Manager shall have prior experience managing commercial mechanical/HVAC system upgrades.

3. Licensing & Insurance

Contractor must hold all valid licenses required by the State of Connecticut for gas, mechanical, sheet metal, and electrical work as applicable.

Contractor shall maintain general liability, automotive liability, and workers’ compensation insurance meeting Town requirements.

4. Safety Record

Contractor shall provide OSHA 300 logs for the past three years, if requested.

Contractor shall submit the company’s current EMR (Experience Modification Rate), if requested.

5. References

Provide at least three (3) references from municipal, commercial, or utility clients familiar with the contractor’s performance, safety, and reliability.

Failure to meet these minimum qualifications may result in disqualification.

A.3.F Product Quality Requirements

All materials, equipment, and workmanship shall meet or exceed the following minimum standards:

1. Gas-Fired Furnace Unit

Basis of Design: Reznor RPBL 500 or approved equal.

Unit shall be suitable for outdoor rooftop installation, with weather-resistant cabinet, corrosion-resistant construction, and integrated controls.

Furnace must comply with all applicable ANSI, UL, NFPA, and DOE efficiency standards.

2. Gas Piping, Valves, and Fittings

Gas piping shall comply with NFPA 54 (National Fuel Gas Code) and all local/state codes.

Gas valves, regulators, and fittings shall be listed and rated for natural gas service.

All exterior gas piping shall be supported, protected from corrosion, and secured per structural requirements.

3. Ductwork, Transitions, and Supports

All duct materials shall conform to SMACNA standards for commercial HVAC systems.

Transitions must be properly fabricated to provide airtight, leak-free connections to the new furnace.

All exterior ductwork shall be insulated and weather-protected as required.

4. Electrical Components

All electrical installations shall meet NEC requirements.

Disconnect switches, conduits, breakers, wiring, and controls shall match equipment ratings and be installed per manufacturer guidelines.

5. Roof Curb and Penetrations

Roof curb or curb adapter shall be factory-designed for the selected unit.

All penetrations shall be flashed and sealed to maintain the integrity of the building’s roofing system.

Materials exposed to weather must be corrosion-resistant.

6. Fabrication and Workmanship

All field modifications shall be executed in a manner that maintains manufacturer warranties and equipment integrity.

Welds, fastenings, supports, and connections shall meet applicable AWS, SMACNA, and NFPA requirements.

All equipment shall be new, free of defects, and first-quality.

7. Submittals

The Contractor shall submit:

Complete product data sheets Shop drawings Material certifications Control diagrams and sequences Any proposed substitutions

All submittals must be approved prior to procurement.

8. Warranty

All equipment and workmanship shall carry a minimum one-year warranty from the date of final acceptance.

Manufacturer warranties shall be transferred to the Town.

A.4.F Delivery, Inspection, and Acceptance Procedures

1. Notice of Readiness

Contractor shall notify the Town Engineer in writing when the system is ready for inspection.

Testing, startup, and commissioning shall be fully completed prior to requesting inspection.

2. Inspection & Testing

The Town will inspect all work for compliance with specifications and performance requirements.

Identified deficiencies shall be documented in writing and must be corrected before substantial completion is approved.

3. Substantial Completion Certification

Upon satisfactory inspection, the Town will issue a Certificate of Substantial Completion.

Contractor remains responsible for correcting any deficiencies during the warranty period.

4. Final Acceptance

Final acceptance will occur after:

All punch list items are resolved All required documentation (as-builts, warranties, commissioning reports, manuals) is submitted and approved The system demonstrates reliable operation

Final payment will not be released until written acceptance is issued.

5. Warranty Period

The Contractor shall guarantee all materials, equipment, and workmanship for not less than one (1) year from the date of final acceptance.

A.5.S Termination for Cause

a. Right to Terminate

The Town reserves the right to terminate this Contract in whole or in part, by written notice to the Contractor, if the Contractor:

o Fails to prosecute the work with due diligence to ensure completion within the specified time;

o Disregards laws, ordinances, or instructions of the Town’s Engineer or their designee;

o Fails to comply with material provisions of the Contract, including safety requirements and confined-space procedures; or o Otherwise breaches any term or condition of the Contract.

b. Notice and Cure Period o Upon determination of non-performance or default, the Town shall issue a written Notice to Cure specifying the deficiency and granting the Contractor seven (7) calendar days to correct the violation.

o If the Contractor fails to remedy the deficiency within the stated period, the Town may terminate the Contract for cause by written notice.

c. Town’s Remedies Upon Termination If the Contract is terminated for cause:

o The Town may take possession of the work site, materials, and equipment and complete the work by whatever method it deems appropriate.

o Any additional costs incurred by the Town to complete the work shall be deducted from the amount due to the Contractor or recovered from the Contractor’s bond or insurance.

o The Contractor shall not be entitled to further payment until the project is completed and accepted by the Town.

d. Termination for Convenience o The Town may, at any time and for its convenience, terminate this Contract without cause upon written notice to the Contractor.

o In such case, the Contractor shall be paid for all work satisfactorily performed up to the date of termination and shall not be entitled to any further compensation for lost profits or anticipated work.

o Liquidated damages, if applicable, shall still apply in addition to other remedies.

Appendix B – Information for Bidders

B.1 Proposal Submission

1. Proposals must be submitted in sealed envelopes clearly marked:

“Sludge Building - Gas Fired Furnace”

[Name of Bidder]

2. Sealed proposals must be received by the Office of the Town Engineer, Town of Killingly, 172 Main Street, Killingly, CT 06239 no later than 10:00 AM, Thursday June 4, 2026.

3. Late proposals will not be considered.

B.2 Work Locations o Killingly Water Pollution Control Facility, 31 Wauregan Rd, Killingly CT 06239

B.3 Proposal Contents

Each submission must include:

o Completed Bid Form (Appendix C) o Bid Bond or Certified Check in the amount of 10% of the bid o Non-Collusion Affidavit (Appendix D) o References (Appendix E) o Any additional supporting documentation required

B.4 Award of Contract o The contract will be awarded to the lowest responsible and qualified candidate, provided it is in the Town’s best interest.

o The Town reserves the right to reject any or all bids or waive informalities.

Appendix C – Proposal & Bid Forms

C.1 Bid Schedule

All proposals must be submitted using the forms provided in Proposal & Bid Form, and must include:

Base Bid Proof of bonding capability and insurance.

List of subcontractors (if applicable).

Unsigned or incomplete bid forms will be rejected as non-responsive.

C.2 Signature & Acknowledgment

Bids must be signed by an authorized officer of the company and include acknowledgment of receipt of all addenda.

Proposal & Bid Form

Town of Killingly – Water Pollution Control Facility

Sludge Building - Gas Fired Furnace

Bidder Information

Company Name ___________________________________________ Address ___________________________________________ Contact Person ___________________________________________ Phone ___________________________________________ Email ___________________________________________

Schedule of Prices

Removal and Installation of Sludge Building - Gas Fired Furnace Complete and in Place

Service Description

Description Total Cost $ Total Cost (in words) $

Base Bid Removal and installation of new Gas Fired Furnace.

Bidder Certifications

1. The undersigned agrees to furnish all labor, materials, equipment, and services required in accordance with the bid documents.

2. The undersigned has examined the specifications, site, and conditions of work, and submits this proposal fully informed.

3. The bid is valid for sixty (60) days from the date of opening.

Sludge Building - Gas Fired Furnace

Total Bid Amount: $ ___________________

Total Bid Amount in Words: ____________________________________________________

It is understood that the written total of bid items in words will control, by any contract which may be awarded arising from this bid. It is further understood that the unit price will control payment to the bidder. (Ie. The bidder will be paid for the work performed). The Town reserves the right to disseminate and calculate the bids in whatever manner they see fit that will be in the best interest of the Town.

Signature of Bidder ___________________________________________

Appendix D – Non-Collusion Affidavit

Each bidder shall submit a signed affidavit stating:

1. The proposal is genuine and not made in the interest of any other bidder.

2. The bidder has not colluded with any other bidder to fix prices or restrict competition.

A sample affidavit form will be provided for bidder completion.

NON-COLLUSION AFFIDAVIT

This Affidavit must be completed, notarized and attached to your Bid Proposal. Failure to do so will result in the rejection of your Bid. A separate Affidavit must be submitted by each principal of a joint venture.

Project Name. _________________________________________________________________________

Federal Aid Project No. _________________________________________________________________

City/Town. ___________________________________________________________________________

Description of Project: ____________________________________________________________

I, , acting in behalf of (Name of Party Signing Affidavit)

Of which I am (Person, Firm, Association, Corporation or Organization) the , submitting a bid for the above project, certify and affirm in (Title of Person) accordance with Section 112© of Title 23, U.S. Code Highways that

(Person, Firm, Association, Corporation or Organization) has neither directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with such bid. False statements made herein may be subject of criminal prosecution.

Name of Corporation or Firm

Signature and Title of Official Making the Affidavit

Subscribed and sworn to before me, this day of ____________________________, 202__.

Notary Public/Commissioner of the Superior Court

My Commission Expires

Appendix E – References

Each bidder must provide:

1. A minimum of three (3) references for municipal or utility references familiar with the contractor’s work quality, timeliness, and professionalism.

2. References must include:

o Organization name o Contact person o Address, phone number, and email o Contract terms and description of services performed

References

Sludge Building - Gas Fired Furnace

The Bidder is required to fill out the following form to enable the Owner to make inquiries and judge as to the Bidder's experience, skill, available financial resources, credit, and business standing.

1. Number of years the bidder has been in business with municipal contracts:

2. List of three Facilities of similar nature that the Bidder has performed said services, include name, address, and telephone number of a reference for each municipality:

3. Has the Bidder ever failed to complete work awarded; if so, state where and why:

4. Does the Bidder plan to sublet any part of this work; if so, give details:

5. If applicable list equipment Bidder owns that is available for this contract:

6. List equipment Bidder plans to rent or purchase for this contract:

7. List name, address and telephone number for the following:

Surety:

Bank:

Bidder Signature

Name:

Title:

Appendix F – General Requirements & Specifications

Sludge Building - Gas Fired Furnace

F.1 Scope of Services

General Provisions

The Contractor shall:

Perform all work in accordance with these specifications, construction drawings, and accepted mechanical/HVAC engineering practices.

Ensure all materials, equipment, and workmanship meet or exceed industry standards and comply with applicable ANSI, NFPA, NEC, ASTM, UL, OSHA, and CONN-OSHA regulations.

Provide all labor, materials, equipment, and incidentals necessary to remove the existing furnace and install the new gas-fired furnace, including associated gas, electrical, ductwork, curb, controls, rigging, and startup/commissioning.

F.2 Submittals

The Contractor shall submit the following for Town review and approval:

Product data sheets, manufacturer specifications, and certifications for the furnace, gas components, electrical components, and accessories.

Shop drawings showing equipment dimensions, clearances, roof curb details, duct transitions, wiring diagrams, gas piping schematics, and equipment supports.

Coating or weatherproofing system data for any exposed components.

A site-specific safety plan (fall protection, rigging, LOTO, rooftop access).

A proposed construction schedule, including crane/lift operations and sequencing.

No equipment or materials shall be ordered or installed until all submittals have been approved.

F.3 Materials

All materials shall be new, defect-free, and suitable for commercial/industrial HVAC installations.

At a minimum:

1. Furnace Unit

Basis of Design: Reznor RPBL 500 or approved equal.

Outdoor-rated construction, corrosion-resistant cabinet, factory-installed controls.

Compliant with ANSI Z21.47, NFPA 54, UL 1995, and DOE efficiency standards.

2. Gas Piping & Valves

Gas piping shall conform to NFPA 54 and applicable state codes.

Regulators, manual shutoff valves, unions, and fittings shall be listed for natural gas.

All exterior gas piping shall be protected from corrosion and properly supported.

3. Ductwork, Transitions, and Accessories

All duct components shall conform to SMACNA standards.

Transitions shall be airtight, properly reinforced, and weather-sealed.

Insulation shall be suitable for outdoor exposure with aluminum jacket or equal.

4. Electrical Components

All materials shall comply with NEC standards.

Disconnects, wiring, circuit breakers, conduit, and grounding shall match equipment requirements.

5. Roof Curb and Mounting Hardware

Factory-fabricated roof curb or curb adapter sized for the selected unit.

Curb flashing shall integrate with the existing roof system using manufacturer-recommended procedures.

F.4 Workmanship

All work shall be performed by skilled mechanics with demonstrated experience installing commercial gas-fired HVAC equipment.

Welders (if required) shall be certified per AWS D1.1/D1.6.

All gas piping shall be installed plumb, true, supported according to code, and free from mechanical stress or vibration.

Threaded joints shall be sealed with approved gas-rated thread sealant.

Ductwork and transitions shall be installed without air gaps, sagging, or deformation.

All work must be clean, neat, and professional in appearance.

F.5 Equipment and Tools

The Contractor shall furnish all equipment necessary to complete the project, including:

Rigging, lifting, and crane equipment necessary to remove existing units and install new rooftop units.

Gas detection monitors (for gas leak testing).

Electrical testing equipment.

Ladders, safety equipment, personal protective equipment (PPE), and fall-protection systems.

All equipment shall be in good working condition and subject to inspection by the Town.

F.6 Protection and Cleanup

The Contractor shall:

Protect building surfaces, roofing, utilities, landscaping, and adjacent structures from damage.

Provide barriers, caution tape, signage, and safety measures around all work zones.

Prevent damage to roof membranes and provide temporary protection as needed.

Remove all debris, unused materials, and waste daily.

Restore the site to preconstruction condition upon completion.

F.7 Coordination

Coordinate all roof access, crane operations, and gas/electrical shutdowns with the Town at least 48 hours in advance.

Coordinate with utility companies (gas and electric) as required for lockout/tagout and reconnections.

Provide regular progress updates to the Town’s representative.

Ensure work is scheduled to minimize disruption to facility operations.

F.8 Testing

Minimum Testing Requirements

The Contractor shall perform:

Gas piping pressure test in accordance with NFPA 54.

Gas leak test for all joints, valves, and connections.

Electrical system verification including grounding, polarity, and amperage checks.

Furnace startup and commissioning per manufacturer protocol.

Testing of safety devices, ignition system, burner operation, temperature controls, and airflow.

Documentation

Provide test reports and manufacturer startup forms.

The Town reserves the right to witness all testing.

F.9 Safety and Environmental Compliance

The Contractor shall:

Comply with OSHA, CONN-OSHA, NFPA, NEC, and all Town safety requirements.

Maintain an active lockout/tagout (LOTO) program for electrical and gas systems.

Implement rooftop fall protection and safe access procedures.

Prevent release of debris or construction materials into storm drains or surrounding areas.

Maintain a clean site free of hazards.

F.10 Record Drawings and Closeout

Upon completion of the project, the Contractor shall provide:

As-built drawings showing all furnace, gas piping, electrical, and duct modifications.

Manufacturer warranties, O&M manuals, and maintenance recommendations.

Startup/commissioning documentation.

Digital and hard-copy versions of all closeout materials.

Final payment will not be released until all closeout documents are accepted.

F.11 Contract Term

Contract Duration

Contract begins upon issuance of the Notice to Proceed (NTP) and remains in effect until Final Acceptance.

Construction Period

Substantial Completion: within 120 calendar days of NTP, unless extended in writing.

Substantial Completion means the new furnace is fully installed, connected, tested, and operational.

Final Completion: within 30 calendar days after Substantial Completion.

Contract Term Limits

Total contract term shall not exceed 150 days, unless extended via approved change order.

Warranty

Contractor shall warrant all materials, workmanship, and installations for one (1) year from Final Acceptance.

F.12 Insurance & Bonding

Insurance:

See, form of contract for insurance requirements The following insurance and other requirements apply to this solicitation:

Bonds:

100% labor and materials payment bond and a 100% performance bond shall be provided at no additional cost to the Town.

F.13 Furnace Replacement Operational Sequence

(Not applicable for wastewater infrastructure; rewritten below.)

General Equipment Sequencing

The Contractor shall:

Safely disconnect and remove the existing furnace, including all gas,…