38345_Aug_10_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of Killingly, Connecticut for removal and installation of a gas-fired furnace and makeup air unit at the Killingly Water Pollution Control Facility. The scope of work includes disconnection and removal of an existing roof-mounted furnace, furnishing and installation of a new outdoor natural gas-fired heating and makeup air unit (basis of design Reznor Model RPBL 500 or approved equivalent), gas and electrical reconnections, ductwork transitions, condensate drainage, system startup and commissioning, owner training, and submission of operation and maintenance documentation. The solicitation opened August 6, 2026 at 7:00 a.m. EDT with sealed bids due September 3, 2026 at 10:00 a.m. EDT. A mandatory pre-bid site walk is scheduled for August 20, 2026 at 10:00 a.m. The vendor question-and-answer period runs through August 24, 2026 at 3:30 p.m. EDT. The contract term is 150 consecutive calendar days from Notice to Proceed, with substantial completion required within 120 calendar days and final completion within 30 days thereafter. Liquidated damages of $500 per calendar day apply for delays beyond the substantial completion date.

All vendors are eligible to respond with no set-asides designated. Contractors must hold Connecticut HVAC licensure, possess a minimum of five years' experience installing commercial or industrial gas-fired furnaces, and demonstrate at least three comparable public-sector or commercial HVAC projects completed within the past five years. Payment terms are vendor-specified with free on board delivery to destination. Bid security requirements include a 10% bid bond or certified check, 100% labor and materials payment bond, and 100% performance bond. Insurance requirements include general liability of $1 million per occurrence and $2 million aggregate, workers' compensation, commercial automobile liability, pollution liability, and an umbrella policy of $5 million. A one-year warranty on all materials, workmanship, and installations is required from final acceptance. All work must comply with Connecticut prevailing wage requirements. No contract value is estimated in the solicitation. Inquiries should be directed to Joe Couture at 860-779-5392 or wpcf@killinglyct.gov.