REVISED_SOW_CottonwoodDaySchool_-_AB539063_-_Roof_Repair_and_Elastomeric_Coating.docx

STATEMENT OF WORK

ROOF REPAIR AND ELASTOMERIC COATING

COTTONWOOD DAY SCHOOL

CHINLE, AZ

A. INTRODUCTION

Cottonwood Day School is an educational facility located in Chinle, AZ, serving the Western Navajo Agency under the Bureau of Indian Education (BIE). The facility is committed to providing a safe and code-compliant infrastructure for students and staff. This project focuses on cleaning, sealing, and applying an elastomeric roof coating to the existing roofing system at the Cottonwood Day School to improve water resistance and extend the service life of the roof system.

B. PURPOSE & OBJECTIVE

The purpose of this project is to clean, seal, and apply a multi-layer elastomeric coating system over the existing roofing system at Cottonwood Day School to mitigate active leaks and extend the service life of the current roof. The successful contractor will perform the work in accordance with all applicable federal, tribal, and BIA/BIE safety guidelines, ensuring that repairs are completed safely and effectively.

The objective of the project is to improve the roof’s resistance to water intrusion, reinforce vulnerable areas, and preserve the integrity of the existing roofing system. The contractor shall provide all labor, equipment, supervision, technical support, and materials required to complete the work as outlined in this Statement of Work. All components and materials shall be applied in a coordinated manner to ensure a durable and consistent protective coating system.

The final Scope of Work will be a coordination of effort between the COR and the successful vendor, based on the successful vendor’s proposal and final contract negotiations.

The Government intends to select a vendor based on the best value, most functionality, greatest reliability and the vendor’s ability to execute a contract of this size and scope successfully including any warranty work.

C. SCOPE

The contractor shall conduct a site visit to verify existing roof conditions, take measurements, and confirm all areas requiring repair and coating.

The contractor shall furnish all labor, materials, equipment, and supervision necessary to:

1. Surface Preparation & Repair:

· Clean and prepare the existing roof surface for coating application, including the removal of dirt, loose debris, and any contaminants that could affect adhesion.

· Install elastomeric flashing with scrim reinforcement at roof penetrations and other vulnerable areas.

· Apply silicone coating in valleys and other areas where additional water protection is needed.

2. Roof Coating Installation:

· Apply the first coat of Polybrite 35 CA elastomeric roof coating evenly across the prepared roof surface.

· Allow the first coat to dry as specified by the manufacturer.

· Apply a second coat of Polybrite 35 CA to ensure complete coverage and durability.

3. Finalization:

· Clean and remove all roofing-related debris from the site.

· Ensure all work areas are left in clean, safe conditions.

· Provide a 1-year contractor workmanship warranty and a 10-year manufacturer’s material-only warranty.

The Contractor shall furnish all supervision, materials, equipment, and personnel necessary to manage and accomplish the work. The Contractor shall provide sufficient technical support and project management to assure quality, accuracy of estimates, accommodate several concurrent "active" projects, and provide flexibility of staff. Additionally, the Government will rely on the Contractor's expertise in recognizing and addressing problematic issues and successful execution. It is the Government's expectation that work executed against this order shall exhibit superior quality, responsiveness, and customer service.

The Contractor's work responsibility shall include all planning, administration, coordination and management necessary to provide all work as specified. The work shall be conducted by the Contractor in strict accordance with the contract and all applicable Tribal, Federal, State, and local laws, regulations, codes or directives as applicable. The Contractor shall ensure that all work provided meets or exceeds critical reliability rates or tolerances specified or included in applicable documents.

The following general work requirements shall also apply:

· Field verifies all existing conditions, utilities, dimensions and clearances impacted by the work.

· Notify the Facility Manager and COR of any deficiencies or other conditions encountered.

· Coordinate work with applicable codes and project requirements as directed by the COR.

· If classes are in session, contractor may be required to complete work before or after normal work hours and potentially weekends. Contractor will be required to sign in at the work site during normal/school hours. After normal/school hours, the Contractor will notify Security when they leave for the day.

· The Contractor shall provide all labor and materials required to complete the work.

· All waste materials shall be removed and disposed of in a manner as specified by local, State and Federal regulations.

D. MILESTONES

The Contractor will provide the COR within ten business days from the Notice to Proceed (NTP) with a detailed work schedule outlining how the contractor will meet the conditions of this contract and identify key milestones.

E. GOVERNMENT- FURNISHED RESOURCES

Contractor can request with approval and coordination of the COR a request for facility’s staff to assist with access to site areas and coordination of as-built development.

F. TASK IDENTIFICATION

The Contractor shall provide all materials, labor, and technical expertise necessary to clean, seal, and apply a multi-layer elastomeric coating system over the existing roofing system at Cottonwood Day School.

All materials shall be applied in strict accordance with the manufacturer’s written instructions. Any conflicts between manufacturer guidance and contract requirements shall be referred to the COR for resolution prior to application. The contractor shall submit product data sheets and installation instructions for all materials, including coatings, primers, flashing products, and reinforcement fabrics, to the COR for review and approval before beginning any work.

No application shall proceed until all required submittals have been reviewed and approved. Any failure to provide these documents may result in rejection of the associated materials. All roof system components shall be installed in a manner that maintains accessibility for future inspection and maintenance, as applicable. The contractor is responsible for identifying any potential conflicts with the scope or site conditions in advance and must coordinate with the COR to resolve such issues. Failure to do so will require the contractor to correct the issue at no additional cost or delay to the Government.

Complete product data and application specifications shall be required in accordance with Paragraph, PRODUCT DATA AND SUBMITTALS. No coating or repair work shall begin until all required submittals, including safety plans, coating product sheets, and work schedule, have been reviewed and approved by the COR.

CONTRACTOR SHALL:

1. Obtain all materials and permits The contractor shall ensure that all materials necessary to perform this work are either on hand or readily accessible to prevent delays. All applicable work permits, licenses, bonds, safety plans, product schedules, and safety data sheets (SDS) shall be submitted to the COR and approved prior to the commencement of work.

2. Provide a work breakdown schedule (WBS) Contractor shall provide the COR within ten business days of the Notice to Proceed (NTP) a detailed work schedule outlining how the contractor will meet the conditions of this contract.

3. Prepare and Repair Existing Roof The contractor is to verify with school that asbestos is not present before the start of work. If asbestos is encountered the contractor shall inform the COR.

The contractor shall provide all necessary materials, expertise and labor to perform all cleaning and surface preparation of the existing roof. This includes removal of loose debris, contaminants, and any non-adhered materials. Elastomeric flashing with scrim reinforcement shall be installed around roof penetrations and at any identified problem areas to ensure watertight integrity.

School personnel and students shall not be disturbed in any way. The contractor shall maintain site cleanliness throughout the project, confining work to immediate designated areas. Dust and debris shall be minimized and contained. The Contractor shall employ fire watch when needed and ensure no flammable gases are stored at school. Adequate fire extinguishing facilities shall be available at all times. Perform all work in accordance with recognized fire protection standards. Inspection will be made by personnel of the Support Services Division, and Contractor shall follow all directives of the COR with regard to rigging, safety, fire safety, and maintenance of operations.

4. Apply Roof Coating System:

Following surface preparation, the contractor shall apply two coats of Polybrite 35 CA elastomeric coating in accordance with manufacturer instructions. A silicone-based coating shall be used in valleys or other critical areas as needed. Each layer shall be applied uniformly, allowing for proper drying and curing between coats.

5. Testing:

The contractor shall verify watertight performance of the roof system through visual inspection and, if necessary, manufacturer-recommended testing methods. Any deficiencies must be corrected prior to project closeout.

6. Cleanup and Restoration:

Clean and restore work areas, ensuring minimal disruption to the facility’s operations. Maintain a clean work environment and properly dispose of all waste materials.

7. Conduct Punch List Walk Through Contractor shall conduct a pre-punch list prior to conducting a joint punch list walk through with the COR. Contractor is to correct all deficiencies to the satisfaction of COR.

EQUIPMENT STANDARDS

· All materials used for the roof coating system, including elastomeric coatings, silicone sealants, primers, and flashing components, must be new, in good condition, and conform to the manufacturer’s specifications.

· No changes/substitutions/modifications to the list of equipment provided in the proposal may be made without approval.

· All materials must be within the manufacturer’s shelf-life and free from defects, damage, or deterioration.

· Where a product has been discontinued and/or replaced by an alternative, submission of the alternative product does not guarantee acceptance. If vendor is proposing a product other than that specified, vendor must provide descriptive literature with the proposal to ensure product offered is in compliance with specifications.

EXECUTION OF WORK AT SITE

a. Upon receipt of Notice to Proceed (NTP) the Contractor shall survey the existing site conditions and agree with the COR to a phasing plan. All work shall be done after hours on regular workdays & weekends. In no event shall the work interfere with the operations of the school.

b. The Contractor shall make sure that all the working personnel shall be well trained & equipped to carry out the job.

c. The Contractor shall have limited access on the compound only to the areas designated for the project. The Contractor shall be responsible for safeguarding all materials and equipment required for the work.

d. It shall be the contractor’s responsibility to protect and keep the surrounding work area clean and free from spills & debris.

e. The Contractor shall make sure that working space is kept free of safety hazards.

f. Contractor shall ensure all workers have passed criminal background checks to be able to work on this project.

g. The work is to be completed in a safe manner with OSHA rules and regulations. Including the use of proper PPE (personal protective equipment). And provide the school with SDS (Safety Data Sheet) sheets as required.

h. Contractor must comply with the school’s security procedures, policies and protocols as enforced by school.

i. Any rework due to contractor fault should be promptly rectified by contractor at no additional cost to school.

j. Contractor shall partake in inspection and punch list walk throughs with school (or appointee of school) and rectify identified deficiencies promptly.

k. Firestopping through any fire-rated partitions must be performed by contractor. Firestopping system used must be UL compliant.

PRODUCT DATA AND SUBMITTALS

The contractor shall provide the manufacturer's product data, safety data sheets (SDS), and written installation instructions for all materials used in this project, including elastomeric coatings, flashing materials, primers, and silicone products. These documents must verify that products comply with all referenced standards and manufacturer specifications.

Submit complete phasing plan/schedule with manpower levels prior to commencing work. The phasing plan shall be detailed enough to provide milestones in the process that can be verified. Contractor shall make all necessary field measurements to ensure coating coverage areas are clearly defined, including roof features, penetrations, and transition points.

It is the Contractors responsibility to ensure all submittals meet the BIA School Facilities Design Handbook specifications as provided in the following link https://www.bia.gov/sites/bia.gov/files/assets/as-ia/raca/pdf/idc008030.pdf

The Contractor shall provide submittals to the COR for approval within ten business days from the Notice to Proceed (NTP). If at any time during the project, it is found that any item does not meet the BIA School Facilities Design Handbook specifications and there was no variance approval, the contractor shall correct such deficiencies at no additional cost or time to the Government even if a submittal was approved.

· No coating materials shall be applied until the contractor has submitted and received approval from the COR for all required product data sheets, SDS, and application instructions.

· The contractor shall clearly list any exceptions or deviations from the specifications outlined in this Statement of Work in writing for COR review and approval prior to the start of work.

CONTRACTOR FIELD QUALITY CONTROL

The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with the contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures that his work complies with the requirements of the contract.

The finalized QCP will be accepted by the Government at the time of the award of the Task/Delivery Order. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 business days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 business days from receipt of notice that QCP is found "unacceptable."

MANUFACTURE’S FIELD SERVICES.

Manufacturers’ representative shall provide technical assistance and guidance for installation.

The quality of all work shall be the responsibility of the Contractor. Sufficient inspections and tests of all items of work, including that of subcontractors, to ensure conformance to applicable specifications and drawings with respect to the quality of materials, workmanship, construction, finish, functional performance, and identification shall be performed on a continuing basis.

OMISSIONS

Omissions from the drawings or specifications or the misdescription of details of work which are manifestly necessary to carry out the intent of the drawings and specifications, or which are customarily performed, shall not relieve the Contractor from performing such omitted or misdescribed details of the work but they shall be performed as if fully and correctly set forth and described in the drawings and specifications.

G. SCHEDULE

The work may begin immediately upon BIE contract approval, signatures of the contract and NTP is given. The Contractor will provide the COR within ten business days of the Notice to Proceed (NTP) with a detailed work schedule outlining how the contractor will meet the conditions of this contract. The work to be performed for this contract will take place after school or on weekends to avoid any conflicts with day-to-day operations.

All work shall conform to BIA School Facilities Design Handbook.

· Coordinate all work activities and anticipated interruptions with the site Facility Manager.

· The project shall be completed according to the submitted schedule.

· The Contractor shall furnish product data and review the submittals for materials that will be used as part of the project with COR.

· The Contractor shall provide all close-out documents, copies of certifications, warranties, etc., as required by the contract.

· Submit deliverables to: Contracting Officer Representative (COR).

H. CONTRACT ADMINISTRATION

The contractor shall not perform work that is outside the SOW (included) unless directed in writing by the Contracting Office (CO). Any work done by the Contractor outside the SOW without direction from the Contracting Officer will be at the Contractor's own risk.

The CO shall provide a Notice to Proceed (NTP) to begin performance of work after the contract has been awarded.

Contracting Officer's Representative (COR) or Facility Manager at the Cottonwood Day School shall be designated for the administration of this contract. The COR shall coordinate schedule for each phase, approve technical submittals, inspect work, monitor progress, accept completed work, review invoices, review change orders, and issue/receive Government Furnished Items. The COR has the authority to direct the Contractor to stop performance of work if unsafe work conditions are observed.

42 CFR § 137.379- Davis Bacon Act and Wage Rate The laws regulating wages and hours of workers employed under this contract are subject to the Davis-Bacon Act.

https://www.dol.gov/agencies/whd/government-contracts/construction/faq/conformance

I. PROJECT DELIVERABLES

Contractor shall provide the COR with all relevant documentation and materials related to the completion of the roof coating and repair project. Deliverables shall include, but are not limited to:

· Warranty documentation for materials and workmanship (including the manufacturer’s 10-year material warranty and the contractor’s 1-year workmanship warranty)

· Product data sheets and Safety Data Sheets (SDS) for all coating and flashing materials used

· Manufacturer installation guidelines confirming materials were applied per specifications

· Final inspection report verifying that the roof coating system was properly installed and free of visible defects or deficiencies

· Maintenance and care recommendations for the applied elastomeric roof system

· A project closeout summary detailing work completed, key observations, and any corrective actions taken All documentation shall be submitted to the COR for review and approval prior to final acceptance and request for final payment.

J. WARRANTY

· The contractor shall provide a 1-year workmanship warranty covering defects in application, labor, and materials resulting from the work performed under this contract.

· The manufacturer shall provide a 10-year material-only warranty for the elastomeric coating system, confirming product performance when installed in accordance with the manufacturer's guidelines.

· Manufacturers’ warranties on installed equipment and/or systems shall be provided to the Government prior to requesting final payment. If no specific warranty terms are established, the manufacturer's standard warranty shall be provided at no additional cost to the Government. However, manufacturers’ single document extended (longer term) and/or expanded (e.g., labor & material with/without longer term) warranties may be specified on individual orders and offered to the Government before final acceptance. The terms, conditions, and cost of these warranties shall be defined during pre-award activities and negotiated into the resultant order as required.

K. TESTING

Verify watertight performance of the applied roof coating system through visual inspection and manufacturer-recommended testing procedures to ensure proper adhesion, coverage, and effectiveness in preventing water intrusion.

L. CODES AND STANDARDS

The Contractor shall provide a multi-disciplined team to furnish the services required to complete the work. Each responsible team member must be knowledgeable of and provide work in compliance with the most current editions of all applicable codes, standards, and guidelines as adopted by BIA. All work shall conform to the most current editions of applicable codes and recognized standards including, but not limited to, the following:

Building and Safety Codes

· International Building Code (IBC)

· NFPA 5000: Building Construction and Safety Code

· International Energy Conservation Code (IECC)

National Fire Protection Association (NFPA):

· NFPA 101: Life Safety Code

EPA Guidelines:

· Guidelines for the proper disposal of roofing-related waste

· Compliance with stormwater and air quality standards

· Adherence to Tribal, State, and Federal environmental regulations

Occupational Safety and Health Administration (OSHA):

· Guidelines for worker safety and health.

· Proper use of personal protective equipment (PPE)

· Jobsite hazard controls and fall protection procedures

BIA School Facilities Design Handbook:

· Adherence to standards specific to school facilities.

Underwriters Laboratories (UL):

· UL 790: Standard for Fire Resistance of Roof Covering Materials (if applicable to coating system) Others

· Value Engineering DOI OMB Circular A-131

· DOI – Guiding Principles for Sustainable Federal Buildings.

· DOI – BIA School Facilities Design Handbook

Where applicable, the Contractor shall adhere to all federal and State statutes pertaining to archaeological, historical, and environmental clearances which may affect this project. Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic Preservation Act (NHPA), Section 106, will be mandatory.

The Contractor shall follow all applicable environmental laws.

The following specifications/guidelines shall be utilized in the work described. Definitions and Acronyms:

· "ADAABAAG" means "Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines"

· "A/E" refers to the Architectural and/or Engineering firm.

· "AHJ" refers to the Authority Having Jurisdiction

· "BIA" refers to the Bureau of Indian Affairs.

· "BIE" refers to the Bureau of Indian Education.

· "C.O." refers to the BIA or BIE Contracting Officer.

· "COR" refers to the Contracting Officer's Representative.

· "Design Handbook" refers to the current edition of the BIA School Facilities Design Handbook.

· "DOI" refers to the U.S. Dept. of the Interior.

· "DSRM" refers to the "Division of Safety and Risk Management," which is the AHJ and located in Albuquerque, NM.

· “SOW" refers to the Statement of Work

· “SDS" refers to the Safety Data Sheet

· “NTP" refers to the Notice to Proceed

· “WBS" refers to the Work Breakdown Schedule

· ‘“QCP" refers to the Quality Control Plan

· “PPE" refers to Personal Protective Equipment

· “UL" refers to Underwriters Laboratories

· “NEPA" refers to the National Environmental Policy Act

· “NHPA" refers to the National Historic Preservation Act

End of Statement of Work