Revised_RFQ_S-44000-00006347_Aligent 5800 ICP-OES~2.pdf

Revised RFQ S-44000-00006347 Aligent 5800 VDV ICP-OES Page 1 of 7

Department of Consumer and Business Services Central Services Division, Procurement Section

350 Winter Street NE Salem, OR 97301

REVISED

REQUEST FOR QUOTE (RFQ)

Intermediate Solicitation Bid #S-44000-00006347

Agilent 5800 synchronous vertical dual view ICP-OES PC controlled Vertical Dual View Inductively Coupled Plasma

Optical Emission Spectrometer

***THIS IS NOT AN ORDER***

Submit your Offer information by 2:00 PM Pacific Time on May 2, 2023

Single Point of Contact (SPC): Franie Wilkins, Procurement Specialist 350 Winter Street NE, Room 11 Salem, OR 97301 971-375-7759 Questions Email: frances.j.wilkins@dcbs.oregon.gov

1. Overview

This request for quote (RFQ) is issued by the State of Oregon, Department of Consumer and Business Services, Occupational Safety and Health Division (Agency) to seek Offers1 for the purchase and delivery of one (1) Agilent 5800 synchronous vertical dual view ICP-OES PC controlled Vertical Dual View Inductively Coupled Plasma - Optical Emission Spectrometer (ICP-OES) or Agency approved equal. Equipment quoted must meet all the specifications and configurations listed in Section 2 below.

All costs incurred in preparing and submitting a response to this RFQ will be the responsibility of the Offeror and will not be reimbursed by the State of Oregon.

1 “Offer” as defined in OAR 125-246-0110(95) means a response to a Solicitation, including: a Bid, Proposal, Quote or similar response to a Solicitation.

mailto:frances.j.wilkins@dcbs.oregon.gov

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Agency anticipates the award of one (1) contract from this solicitation. The initial term of the contract is anticipated to be five (5) years with options to extend.

Agency has authority under OAR 125-246-0170(2)(c)(C) to solicit for these services. This RFQ is submitted pursuant to ORS 279B.070 and OAR 125-247-0270.

2. Mandatory Requirements and Specifications Agency is including part numbers specific to the requested equipment because Agency knows these specifics will be compatible and work in conjunction with the Agency’s existing equipment. If bidding an alternative brand, see Section 3 below, Offeror may use these part numbers as guidance to confirm that their alternative brand matches the Agency requirements.

Offers must meet or exceed all the following specifications and include all the requested components:

2.1 Equipment Specifications:

Revisions for information/specifications added are indicated below by bold font and specifications deleted and no longer applicable to this RFQ are indicated by strikethrough.

Equipment, components and all additional accessories must be configured for the USA.

Equipment quoted must meet or exceed all the following specifications:

The 5800 VDV: Simultaneous, vertical view ICP-OES system with 1 year warranty.

(A) Must include PC/software, chiller, autosampler with plexiglass cover, 5-channel peristaltic pump, aqueous sample intro components, and include all parts required for installation, initial startup, and a one-year consumables kit.

An argon gas regulator will be supplied by the Agency.

(B) Must have a vertical torch configuration not requiring any manual or software alignment/optimization procedure upon torch replacement.

(C) Must have > 96% coverage of wavelengths between 167 – 785 nm, measuring UV and visible wavelengths at the same time under optimal conditions.

(D) Must include software capable of capturing data from the entire accessible wavelength range, providing semi-quantitative results, identifying spectral interferences and providing wavelength recommendations to ensure quality results.

(E) Must have the capability to monitor and track instrument health with the added function of alerting the end user when maintenance is needed.

(F) Must have a continuous monitor of nebulizer backpressure to alert the user when the nebulizer is blocked and needs cleaning.

Part #: SYS-IO-5800: Qty 1 – ICP-OES 5800/5900 System with 1 year warranty.

(A) Must have an integrated advanced valve system which speeds up the analysis and reduces argon use, while still achieving the highest analytical precision.

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(B) Must use a dichroic spectral combiner (DSC)1 optical component, which captures both axial and radial views in the one reading.

(C) Must include software capable of capturing data from the entire wavelength range, identifying spectral interferences and providing recommendations to ensure quality results.

(D) Must have the capability to monitor and track instrument health with the added function of alerting the end user when maintenance is needed.

(E) Must continuously monitor the nebulizer and alert end user when the nebulizer is leaking or needs cleaning.

2.2 Mandatory Components:

(A) Part #: G8018AA: Qty 1 –

Aligent 5800 VDV ICP OES: PC controlled Vertical Dual View Inductively Coupled Plasma - Optical Emission Spectrometer, with the following configuration:

(a) Qty 1 – Easy Fit Torch

(b) Upgraded gas control module for N2 purge

(c) Installation

(d) Introduction /training

(e) One year software updates/phone assistance

Note: Agency does not want the printer.

2.3 Mandatory Additional Items:

The following additional items must be included:

(A) Qty 1 – Easy Fit Torch

(B) Part #: 5190-7001: Qty 1 –

Calibration blank solution 5% HNO3 – 500 mL

(C) Part #: 6610030100: Qty 1 –

Wavelength calibration solution – 500 mL (contains 5 mg/L Al, As, Ba, Cd, Co, Cr, Cu, Mn, Mo, Ni, Pb, Se, Sr, Zn and 50 mg/L K in 5 % HNO3)

(D) Part #: G8496A: Qty 1 – Agilent smart, non-CFC recirculating chiller with temperature control and software integration. With the following configuration:

(a) Installation

(E) Part #: G8490A: Qty 1 – Compact 4 rack autosampler with the following configuration:

(a) Integrated Cover kit

(b) Pumped Drain kit

(c) Installation

(d) Introduction

(F) Part #: 9910124100: Qty 1 – ICP Internal standards kit, no. 2, orange/white tubes. Includes:

(a) standard PVC pump tubing

(b) UniFit connectors

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(c) five Y pieces and connecting tubing

(d) Suitable for all aqueous solutions, medium-concentrated acids and bases

(G) Part #: G8010-67001: Qty 1 – Operating supplies kit for one year’s use of equipment. Includes:

(a) Demount

(b) Easy fit torch and two (2) tubesets

(c) Peri pump tubes

(d) s/chamber plus nebulizer plus fittings

(e) helix s/c seal and window with radial and axial views

(H) Part #: 5042-4769: Qty 1 – Drainage tank, polyethylene, 4 liter

2.4 Training

Offeror must provide method and application consulting training on-site at Agency location. Dates and times to be determined and mutually agreed upon. Training shall include:

(A) Two days on-site for up to four (4) Agency participants. Manuals not included.

(B) Agency does not require participants to obtain certificates of training

2.5 Warranty

Equipment comes with a one (1) year warranty. Offeror must provide an additional four

(4) year extended warranty on the equipment, for a five (5) year total warranty.

Warranty begins after equipment is received at Agency. Extended warranty must include an annual preventative maintenance visit to the Agency’s location in years 2 -5 after installation.

Agency agrees to pre-pay the extended warranty.

2.6 Delivery

Offeror shall deliver Goods BEFORE June 30, 2023, or the order will be returned, unless authorized by Agency in writing.

Shipping will be F.O.B. Destination and shall be included on the quote.

Delivery Address:

Oregon OSHA Lab C/O Wayne Boyle 505 SE 12th Ave.

Portland, OR 97214

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3. Brand Name or Equal To

Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products, indicated on Offer. Vendor is to clearly mark alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Vendor may show cost differences, alternates and options in the space provided in the Offer. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after RFQ Closing.

4. Single Point of Contact (SPC)

All communications, including questions, comments, and requests for clarification must be in writing to the SPC listed on the front page and emailed to frances.j.wilkins@dcbs.oregon.gov prior to the bid opening date. Questions via phone or any other method will not be accepted.

5. RFQ Schedule Issued Date: April 25, 2023 OregonBuys Bid Opening (Closing) Date: May 2, 2023 @ 2:00 PM (PT)

6. RFQ Submission Process

Offers will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 10 and its subsections MAY be considered nonresponsive. Agency has the right to determine if Offers substantially meet the requirements of this RFQ.

6.1 Submission Requirements

To be considered, Offerors must:

(A) Complete the Quote pricing on the Items tab in OregonBuys.

o Line item 1: Aligent 5800 ICP-OES Spectrometer

Price should be inclusive of all items and specifications listed in RFQ Sections 2.1, 2.2, and 2.3.

o Line item 2: Training Price should be inclusive of all costs, including travel related to RFQ Section 2.4.

o Line item 3: Warranty Price should be inclusive of all costs related to RFQ Section 2.5.

o Line item 4: Delivery Price should be inclusive of all cost related to RFQ Section 2.6.

(B) Attach a Quote document in OregonBuys with the detailed pricing breakdown including any discounts. Include applicable payment terms.

(C) Attach equipment specifications in OregonBuys if bidding alternative brands.

mailto:frances.j.wilkins@dcbs.oregon.gov

Revised RFQ S-44000-00006347 Aligent 5800 VDV ICP-OES Page 6 of 7 o Optional if bidding the specified equipment.

6.2 Offer Submissions

Offeror should submit its Offer electronically through OregonBuys. Offeror should follow the procedures outlined in detailed instructions on how to submit an Offer can be found at OregonBuys Vendor Formal Solicitation Response.pdf

Responses must be received no later than Tuesday, May 2, 2023 by 2:00 PM Pacific Time to be considered

7. Procurement Process The RFQ, including all Amendments2 and attachments, are published in the OregonBuys e-procurement system. RFQ documents will not be mailed to prospective Offerors.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective

Offeror is solely responsible for checking OregonBuys to determine whether or not any

Amendments have been issued. Amendments are incorporated into the RFQ by this reference.

8. Public Records

The information received shall be kept by Agency and made a part of a file or record, which will be open to public inspection. If respondents believe any of its RFQ response is exempt from disclosure under Oregon Public Records law (ORS 192.311 through 192.478), respondent shall complete and submit the Affidavit of Trade Secret (Attachment B) an submit a fully redacted version of its information, clearly identified as the redacted version.

Identifying the Response in whole as exempt from disclosure is not acceptable. If submitter fails to identify the portions of the Response which submitter claims are exempt from disclosure, submitter is deemed to have waived any future claim of non-disclosure of that information.

9. Award Determination

The Agency will be reviewing responses for the Offer that will best serve the interests of the contracting Agency. Award determination will be based upon price as well as considerations including, but not limited to, contractor responsibility under ORS 279B.110. Agency reserves the right not to award a contract if it is in the best interest of the Agency.

10. Solicitation Terms

10.1 All pricing must be held firm for 90 days.

10.2 Protests will not be entertained.

10.3 Agency may require clarification to understand any response.

2 Amendment: “Addendum” or “Addenda”, as defined in OAR 125-246-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://oregonbuys.gov/bso/view/login/login.xhtml

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10.4 Agency reserves the right to accept any Offer or any part or to reject any or all Offers.

Submission of an Offer does not constitute an agreement between Agency and Offeror, nor does it secure or imply that Offeror will be selected.

11. Cancellation and/or Rejection of Offers

Pursuant to ORS 279B.100, Agency may reject any or all Offers in whole or in part, and may cancel this RFQ at any time when the rejection or cancellation is in the best interest of the State.

Agency, the State, and their officers, employees and agents are not liable to any Offeror for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this RFQ, or rejection of any or all Bids. Unless Agency cancels this RFQ prior to the Closing identified in Section 9, all Bids will become part of the public record without obligation to Agency.

12. Other Required Information

12.1 Business Registry: If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract.

The selected Offeror shall submit a current Oregon Secretary of State Business Registry number, or an explanation if not applicable.

All Corporations and other business entities (domestic and foreign) must have a

Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules. The titles in this subsection are available at the following Internet site: http://www.filinginoregon.com/index.htm.

13. Attachments:

• Attachment A – Sample Contract

• Attachment B – Disclosure Exemption Affidavit http://www.filinginoregon.com/index.htm