Revised PKG 014 SOW 12112025 A.pdf

STATEMENT OF WORK (SOW)

Veterans Health Administration (VHA)

Eastern Oklahoma VA Health Care System (EOVAHCS)

For the new James Mountain Inhofe

GENERAL

PURPOSE / OBJECTIVE: Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to supply and install miscellaneous furniture at the new James Mountain Inhofe VA Medical Center. The contractor will be required to supply and install furniture in various rooms throughout the building in accordance with this statement of work in a cost effective, efficient, and safe manner, while in accordance with the VA Mission. The furniture will need to be delivered and installed by February 28, 2026, after the VA receives the building.

BACKGROUND: A new medical center is being built in Tulsa, Oklahoma, the new Tulsa James Mountain Inhofe Medical Center (VAMC). The facility will need furniture installed in February 2026. The facility is currently under control of VHiT and the construction contractor remodeling the facility. Access to the facility must be coordinated between the awarded contractor and the Station POC for the project which will be subject to change based on the coordination with VHiT and the construction contractor.

LOCATION: The new James Mountain Inhofe Medical Center is located at 440 S. Houston Ave, Tulsa, Oklahoma 74127.

DELIVERY AND INSTALLATION TIMES (PERFORMANCE PERIOD): The VA requires the Contractor to deliver and install the products no earlier than February 1, 2026, and no later than February 28, 2026. Work is to occur during the following days/hours: Monday thru Friday, 8am to 4pm. Product Delivery to: James Mountain Inhofe Medical Center, 440 S. Houston Ave, Tulsa, Oklahoma 74127. Location may change prior to delivery and must be verified prior to shipping with the VA POC. Alternate location, if used, will be within 15 miles of the above location.

Brand Name of Products, to include make and model numbers:

All mentions of Brand Name, Make/Model numbers, is provided only for purposes to convey Basis of Design as a means of providing the minimum requirements.

SCOPE: EOVAHCS requires a contractor to provide Brand Name or Equal furniture (in accordance with FAR 52.211-6) that meets or exceeds the salient physical, functional, and performance characteristics of the below listed furniture. The furniture features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution to fill the gap. OEM part numbers/references, in the Specifications sections are used as a basis of design and are provided as a means to convey the minimum standard characteristics.

SALIENT PHYSICAL/FUNCTIONAL/PERFORMANCE CHARACTERISTICS: See CUTSHEETS section

SPECIFICATIONS:

See below list and “CUTSHEETS” for basis of design

Contractor must provide products that meet or exceed the specifications in this table.

Item # JSN/Description Qty

1 A5025A - Bench, Locker Room, Portable 1 2 A5025B - Bench, Detention 1 3 F0205P - Chair, Police Interview 1 4 F0545 - Cart, Library, Mobile 2 5 F0714P - Table, Interview, Police 1 6 F2405 - Bed, Non-medical, Single 8 7 M7011 - Bed, Platform, Without Visible Legs, Psychiatric 1 8 M7011 - Mattress 1 9 M7025 - Mattress, Bed, Single 8 10 M7025A - Mattress, Bed, Double 1 11 U8301 - Flat Files Drawers 3 12 U8301 - Flat Files Base 1

QUALITY

Rework or Remedy Rework or Remedy is defined as replacing a product or performing the service again until the Purpose of this SOW is achieved in full. This involves less than Satisfactory Products or Service by the Contractor and as noted by the Station POC. Rework or Remedy occurs at no additional cost to the Government. Payment will be withheld until all replacement products are received or services are performed to the Satisfactory level in accordance with this SOW and as documented by the Station POC.

DELIVERY: Delivery and receipt of the proposed items are anticipated to be directed to the location identified in this SOW. Confirmation of delivery location will be provided by the VA Station POC post-award. Delivery must be coordinated with VA Station POC before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Contractor is responsible for offloading the furniture from the truck and moving the furniture to the correct delivery location in the space. Furniture paperwork and warranty information must be handed to the receiving staff, as advised by the Station POC.

INSTALLATION: Installation schedule of furniture is to be coordinated with the VA Station POC.

It is currently expected that the installation will occur upon after the VA accepts the completed facility. Installation means: Assemble as needed for furniture, place in locations shown on drawings (to be supplied upon award) and secured to the floor and/or walls. Field verification of layouts is required and placement within the room to be verified with the VA Station POC.

Refer to Cutsheet Addendum for a list of departments, rooms and quantities to be installed.

INSPECTION: Packaging/materials will be inspected upon delivery to the site. The VA will again inspect once notified that any given phase/room installation has completed. If any damage is noted, vendor will provide a timeline for replacement or repair to the VA COR. All other items are to be discussed with the VA Station POC and a bilateral agreement as to timeline for correction to be agreed upon by both parties.

Inspection and Acceptance of Products and Services: The Government reserves the right to inspect and test services in accordance with this SOW and the Contract. The only individual authorized to officially accept services is the Station POC. While inspection of services may be delegated by the Station POC and a shared responsibility with departmental management staff, the Station POC is ultimately the only authorized individual to approve and accept services on behalf of the VA.

WARRANTY OF FURNITURE: Contractor must provide a warranty per the Specifications in this SOW. The warranty must meet or exceed standard manufacturer industry warranty terms. The government does not accept an extended warranty, which requires advance payment.

STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS

Hours: Normal duty hours are 8:00 a.m. through 5:00 p.m. CST, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated Station POC.

In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday.

SAFETY AND COMPLIANCE

The Contractor must perform services and ensure furniture functions in accordance with:

a) local, state, and federal Occupational Safety and Health guidelines and legislation, to include Occupational Safety and Health Administration (OSHA), the American National Standards Institute (ANSI) safety guidelines.

b) local, state, and federal guidelines and legislation, as well as VA Health Care System Directives and guidelines relating to chemicals and usage of chemicals, to include pesticides.

c) local, state, and federal Fire and Safety legislation and guidelines, to include VA Health Care System directives and legislation on Fire and Safety, as well as the latest published edition of NFPA-99 (Health Care Facilities Code).

d) local and state environmental laws as well as Environmental Protection Agency (EPA) regulations, Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), involving pesticide use and other pest control procedures.

REGULATORY REQUIRMENTS: Environmental Protection Agency (EPA) 40 CFR.

a. Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part

b. Department of Transportation (DOT) 49 CFR.

c. Occupational Safety and Health Administration (OSHA)

d. VHA DIRECTIVE 7708 Pollution Prevention Program

e. VHA Directive 7707 Green Environmental Management Systems (GEMS)

Medical Center Policies Each VA Medical Center has policies that are updated from time to time. The Station POC can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies regarding, parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citation answerable in the United States (Federal) District Court.

Contractor shall abide by all rules and regulations set forth by VA Tulsa due to Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on grounds of the new Tulsa VA Medical Center.

Contractor Point of Contact (POC) The Contractor shall specify an individual who shall serve as a single point of contact for all contract issues (POC). Contractor must provide the Station POC and Contracting Office with the POC contact details, to include business phone number or cell phone number and email, as a minimum:

a) Within 5 business days of contract award,

b) Within 5 business days after renewal or extension of services in accordance with, and if permitted by applicable FAR clause, and

c) Within 5 business days prior to a change in the POC by the Contractor.

The POC must be easily accessible by phone and return Station POC calls within 48 hours of a voice message left by the Station POC.