Revised Performance Work Statement Pest Management.pdf

PERFORMANCE WORK STATEMENT

Pest Management (Birds, Bats, and Bat Bugs)

PART 1

GENERAL INFORMATION

1. GENERAL INFORMATION: This is a non-personnel services contract to provide pest management and sanitation services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform pest management and sanitization services as defined in this performance work statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The Don Clausen Fish Hatchery is 20,000 sq ft, two story, mixed use facility.

Primary functions include a fish hatchery on the 1st floor and visitor viewing areas on the 2nd floor. The facility has a bird, bat, and bat bug infestation and is an unsuitable environment for staff and visitors.

1.3. Objectives:

1.3.1. To ensure all pest waste is removed from the facility.

1.3.2. To ensure all contaminated surfaces are sanitized to industry standards.

1.3.3. To ensure all measures are taken to eradicate pests from the facility.

1.3.4. To ensure all contaminated materials are removed and disposed of.

1.3.5. To ensure all measures are taken to prevent reinfestation of pests.

1.4. Scope:

1.4.1. All work shall be completed in accordance with local, state, and federal regulations.

1.4.2. Inspection: The Contractor shall conduct a full onsite inspection of the facility to identify current and potential pest entry points, current nests, and roosting locations.

l.4.3. Pest Waste Removal: The contractor shall remove all pest waste from the facility including but not limited to urine, guano, feces, deceased pests, fur, nests, and any other foreign material.

1.4.4. Sanitization: The contractor shall sanitize all contaminated surfaces to industry standards both interior and exterior of the facility, including but not limited to scraping, sweeping, and vacuuming.

1.4.5. Eradication of Pests: The Contractor shall eradicate all pests from both the interior and exterior of the facility, including but not limited to attics, ceilings, walls, crawl spaces, closets, displays, and offices. The Contractor shall remove pests (dead or alive) and all associated foreign materials.

1.4.6. Contaminated Material Removal: The contractor shall remove and dispose of (off project) all contaminated materials including but not limited to carpeting, display cases, and furniture, as agreed upon by the Contracting Officer Representative (COR).

1.4.7. Prevention Measures: The contractor shall seal all pest entry and exit points, including but not limited to garage doors, fish ladders, air ducts, and windows. Devices or materials shall match current building materials and style. The Contractor shall obtain approval from the COR for all locations and materials necessary to seal entry and exit points.

1.5. Period of Performance: The period of performance is for one base year plus one option year and reads as follows:

Base Year: February 1 2022 - January 31, 2023 Option Year: February 1 2023 - January 31, 2024

1.6. Quality Control: The contractor shall develop and maintain an effective Quality Control Plan to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Plan is how he assures himself that his work complies with the requirement of the contract. After acceptance of the Quality Control Plan the contractor shall receive the Contracting Officer’s (KO) acceptance in writing of any proposed changes.

1.7. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.9. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00am to 7:00pm Sunday – Saturday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar l3ct9ebm Highlight

Government directed facility closings, or authorized by a COR. Ongoing work must accommodate fish hatchery employees on the 1st floor during normal business hours.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.10. Place of Performance: The work to be performed under this contract will be performed at the Don Clausen Fish Hatchery located at Warm Springs Dam/Lake Sonoma.

1.11. Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

1.12. Security Requirements: Contractor personnel performing work under this contract must have a background check conducted before service begins and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

1.12.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.12.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

1.12.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.12.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.12.2.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.13. Post Award Meetings: The Contractor agrees to attend any post award meetings scheduled by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.14. Contracting Officer Representative: The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.15. Key Personnel: The follow personnel are considered key personnel by the government:

The Contracting Officer (KO) and the Contracting Officers Representative (COR). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.16. Identification of Contractor Employees: Contract personnel attending meetings and/or working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.17. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS & ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT RESPONSIBILITIES

3. GOVERNMENT RESPONSIBILITIES:

3.1. General: The Government will not furnish any supplies, equipment and/or materials required to perform work under this contract.

PART 4

CONTRACTOR RESPONSIBILITIES

4. CONTRACTOR RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, labor, and materials required to perform work under this contract.

4.2. Utilities: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

5.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. (See AR 25-2, AR 530-1.)

PART 6

TECHNICAL EXHIBITS

6. TECHNICAL EXHIBITS:

6.1. Technical Exhibit 1: Performance Requirements Summary

6.2. Technical Exhibit 2: Deliverables Schedule

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives and standards that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

Pest Waste Removal

The contractor shall ensure all pest waste including but not limited to urine, guano, feces, deceased pests, fur, nests, and other foreign material are removed from the facility.

Services must past inspection once complete. If inspection fails, corrective actions must take place within one week of discrepancy.

100% Inspection

PRS # 2

Sanitization

The contractor shall ensure all contaminated surfaces are sanitized to industry standards.

Services must past inspection once complete. If inspection fails, corrective actions must take place within one week of discrepancy.

100% Inspection

PRS # 3

Eradication of Pests

The contractor shall ensure all measures are taken to eradicate pests, including but not limited to birds, bats, and bat bugs from the facility.

If inspection fails, further methods must be taken to eradicate pests within one week of discrepancy.

Random Sampling

PRS # 4

Contaminated Material Removal

The contractor shall ensure all contaminated material, including but not limited to, carpeting, display cases, and furniture, are removed from the project.

Services must past inspection once completed. If inspection fails, corrective actions must take place within one week of discrepancy.

100% Inspection

PRS # 5

Prevention Measures

The contractor shall ensure all measures are taken to prevent reinfestation of pests including but not limited to birds, bats, and bat bugs.

Services must past inspection once completed. If inspection fails, corrective actions must take place within one week of discrepancy.

100% Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency

# of Copies

Medium/Format Submit To Contractor must submit a prevention plan prior to work.

1 time

1 copy

Email

COR

The contractor must submit documentation of work completed.

Within 1 week after each visit.

1 copy Email COR

The contractor must submit itemized list of contaminated materials to be removed.

1 time 1 copy Email COR

The contractor must submit proposal for prevention measures (sealing entry points, etc.)

Within 1 week before each prevention device is installed

1 copy Email COR

TECHNICAL EXHIBIT 1