Revised 2026012 Interactive Display IFB.pdf

SOUTH SHORE CHARTER PUBLIC SCHOOL

100 LONGWATER CIRCLE

NORWELL, MA 02061

INVITATION TO BID

FOR

INTERACTIVE DISPLAY PROJECT 2026-012

April 27, 2026

TABLE OF CONTENTS

TITLE

PAGE……………………………………………………………………………………………………………………

…………………………….1

TABLE OF

CONTENTS………………………………………………………………………………………………………………

…………………….2

INVITATION FOR

BIDS…………………………………………………………………………………………………..………

………3

SCHEDULE…………………………………………………………………………………………………………………

………………………………….4

INSTRUCTIONS TO

BIDDERS…………………………………………………………………………………………………………………

………..5-9

GENERAL SCOPE OF

SERVICES………………………………………………………………………………….……..…..…10-11

PRICE

FORM……………………………………………………………………………………………………….

…………………….…12

NON-COLLUSION & TAX

AFFIDAVIT………………..…………………………………………………………………………….13

CERTIFICATE OF CORPORATION

CLERK……………………………………………………………………………………..….14

PREVAILING WAGE

RATES……………………………………………………………………………………….……Addendum

BLUEPRINT……………………………………………………………………………………………………

…….….…… Addendum 2

South Shore Charter Public School 100 Longwater Circle, Norwell, MA 02061

Invitation to Bid

FOR THE FOLLOWING SERVICES:

The South Shore Charter Public School seeks sealed BIDS for DELIVERY & INSTALLATION OF 29 VIEWSONIC IFP7551 SERIES VIEWBOARDS. Bid packets may be obtained beginning at April 27, 2026 at 10:00 AM at the SSCPS Business Office, 141 Longwater Dr., Suite 100, Norwell, MA, via email: kbingham@sscps.org or by downloading the IFB at https://www.sscps.org/about/public-documents.

A pre-bid conference is scheduled at the SSCPS, 700 Longwater Dr, Norwell, MA on Monday, May 4, 2026 at 10:00 AM. Sealed bids shall be submitted as instructed in the Bid packet. Two copies of clearly marked signed bids must be received in sealed envelopes in our SSCPS Business Office, 141 Longwater Dr., Suite 100, Norwell, MA no later than 10:00 AM on Monday, May 11, 2026, Thursday, May 14, 2026 at which time these bids are due.

mailto:kbingham@sscps.org https://www.sscps.org/about/public-documents

SSCPS, reserves the right to accept any Bid in whole or in any part, waive any informalities or irregularities, and to reject any and all bids if it shall be deemed in the best interest of the South Shore Charter Public School.

Kristine Bingham, Director of Finance

Bid documents for the Interactive Display Project 2026-012

The South Shore Charter Public School (SSCPS) is accepting sealed bids from licensed and experienced contractors for an Interactive Display Project at two buildings on their campus: 100 Longwater Circle & 700 Longwater Drive, Norwell, MA.

A pre-bid conference will be held on Monday, May 4, 2026, at 10:00 AM at the SSCPS MS & HS Campus located at 700 Longwater Drive, Norwell, MA 02061.

Bids will be received until 10:00 AM on Monday, May 11, 2026,Thursday, May 14, 2026 at which time they will be opened and publicly read aloud at the SSCPS Business Office located at 141 Longwater Drive, Unit 100 (Silver Entrance), Norwell, MA.

This contract will be a onetime contract commencing on the date of the award. The interactive display equipment delivery must be scheduled prior to June 30, 2026, with the installation scheduled at a time mutually agreed upon by the school and the contractor during August 2026.

The Contractor under this proposal procedure shall perform and furnish all necessary work, materials, equipment, and insurance affidavits required as described herein.

The Invitation for Bid (IFB) contains the following information:

Article 1: Bidders’ Representations Article 2: Requests for Interpretation Article 3: Preparation and Submission of Bids Article 4: Withdrawn Bids Article 5: Contract Terms and Conditions General Scope of Services Floor Plan of site work Prevailing Wage Rates Forms Schedule:

A. Issue | Advertise IF April 27, 2026 @ 10:00 AM B. Pre-Bid Conference May 4, 2026 @ 10:00 AM C. IFP Questions Due May 6, 2026, @ 10:00 AM D. IFB Response to Questions May 8, 2026 @ 2:00 PM E. IFB Bids Due May 11, 2026 @ 10:00 AM

NEW DUE DATE May 14, 2026@ 10:00 AM F. Contract Award Date May 15, 2026

Instructions to Bidders

ARTICLE 1-BIDDERS’ REPRESENTATIONS

Each Bidder by making a Bid represents that:

● The Bidder has read and understands the Bid Contract Documents and the Bid is made in accordance therewith and includes all associated costs and required documents.

● Failure to so examine the Bid Contract Documents will not relieve any Bidder from any obligation under the Bid as submitted.

SALES TAX EXEMPTION AND OTHER TAXES

● To the extent that materials and supplies are used or incorporated in the performance of this contract, the South Shore Charter Public School is an exempt purchaser.

● The Bidder shall be responsible for paying all taxes and tariffs related to work.

ARTICLE 2-REQUESTS FOR INTERPRETATION

● Bidders shall notify the South Shore Charter Public School in writing, of any ambiguity, inconsistency, or error, which they may discover upon examination of the Bid Contract Documents.

● Bidders requiring clarification or interpretations of the Bid Contract Documents shall make such request in writing via email to: Kristine Bingham, Director of Finance, via email to kbingham@sscps.org.

● A pre-bid conference is scheduled to be held at the SSCPS Business Office, located at 141 Longwater Drive, Unit 100 (Silver Entrance) Norwell, MA at 10:00 AM on Monday, May 4, 2026 .

● Any requests for clarification of this IFB must be submitted in writing via email no later than Wednesday, May 6, 2026 @ 10:00 AM. SSCPS shall issue a written response no later than 2:00 pm on May 8, 2026 to all parties that have received a copy of the IFB.

ARTICLE 3-PREPARATION AND SUBMISSION OF BIDS

● Bids shall be submitted on bid pricing sheets furnished by SSCPS.

● All entries on the pricing sheet shall be made legibly in ink. A company representative authorized to contractually bind the company must sign the required bid documents.

● Bids are subject to M.G.L. c.149 and to minimum wage rates as required by M.G.L. 149. The prevailing wage schedule is included in this IFB as addendum.

● A Payment Bond in the amount of fifty percent (50%) of the value of the total bid will be required of the successful Bidder upon signing of any contract in conjunction with the requirements of M.G.L. c 149.

● A Bid deposit in the amount of five percent (5%) of the value of the total bid will be required of the successful Bidder upon signing of any contract in conjunction with the requirements of M.G.L. c 149.

● A copy of the bidder’s W-9 shall be included with the bid submission.

● A Certificate of Liability Insurance coverage shall be submitted with any bid.

The Bid shall be enclosed in a sealed envelope with the following clearly marked on the outside:

mailto:kbingham@sscps.org http://149.do

Bidders’ Name and Address

Bidders’ Contact Person & Phone Number o Date, time and location for receipt of Bids are listed in the IFB.

o Timely delivery of Bid documents at the designated location shall be the full responsibility of the Bidder.

o Late Bids will not be accepted for award consideration.

o Facsimiles of Bids are not permitted.

o Emails of Bids are not permitted.

o Bids, which are incomplete, not properly endorsed, or signed, or otherwise contrary to these instructions, will be rejected as unresponsive.

o Conditional Bids will not be accepted.

ARTICLE 4-WITHDRAWN BIDS

● Any Bid may be withdrawn prior to the time designated for receipt of Bids upon written request.

● Withdrawn Bids may be resubmitted up to the time designated for the receipt of Bids.

ARTICLE 5-CONTRACT TERMS AND CONDITIONS

● The awarded contract must be approved by the South Shore Charter Public School Board of Trustees prior to contract execution.

● AWARD-means the determination and selection of the lowest, responsive and responsible Bidder by SSCPS. SSCPS intends to award the Contract to the lowest responsive and responsible Bidder within five (5) to twenty (20) days after the opening of the bids, unless an alternate time period is specifically noted in the

IFB.

● WARRANTIES-Bidder warrants that its services/products (as applicable) will perform in a good and workmanlike manner. Bidder shall re-perform or replace, at its own expense, any work or products(s) not in compliance with this warranty brought to its attention within a reasonable time (not to exceed thirty (30) days), after that work is performed or product is delivered.

● INDEMNIFICATION-Bidder shall indemnify and hold SSCPS, its director, board members, and employees harmless from and against: (a) all claims, demands, losses, damages and judgments, including court costs and attorney’s fees, arising out of or based upon any claim that the services provided hereunder, and

(b) any breach by Bidder or any of its assigned employees of any provision of the Agreement.

● RESERVATION OF RIGHTS-SSCPS reserves the right to reject any and all bids or parts therein, to waive any technical or informal defects therein, and to award the Bid to other than the lowest bidders(s), according to its judgment of its best interest. SSCPS reserves the right to reject any Bid if it is determined that such Bid does not represent the Bid of a person or company competent to perform work as specified, or that less than three such bids were received and that the price is not reasonable for acceptance without further competition.

● The Term “LOWEST RESPONSIVE AND RESPONSIBLE BIDDER” shall mean the Bidder whose Bid is the lowest of those Bidders demonstrably processing the skill, ability, and integrity necessary for the faithful performance of the work, and who meets the requirements set forth in the specifications. In case of error in the total extension price the unit price shall govern. In case of discrepancy between the prices written in words and those written in figures, the prices written in words shall govern.

● NO GUARANTY-The information provided in the IFB and any other information provided by SSCPS are for estimation purposes only. Such data is provided to assist in the preparation of the pricing and shall not be construed as a guarantee of volume. SSCPS will not be liable for any cost incurred by the bidders prior to the issuance of a contract award. Bidders should ensure that all costs are included in each bid.

● Bidders’ response to this IFB may be modified only by written and sealed communication with SSCPS to the contact person named in Article 2 Requests for Interpretation. Any such written and sealed communication must be received by the SSCPS before the deadline for Bid submission.

● Bids submitted in response to this IFB may be withdrawn only by communicating the intent to withdraw a bid in a written and sealed communication to SSCPS before the deadline for bid submission.

● By submission of a Bid, in the event the bidders’ bid is accepted, the bidder agrees to enter into a contract with SSCPS that incorporates all of the requirements of this IFB. The bidder further accepts all of the terms and conditions of this IFB.

● Any bid received at the place designated in the solicitation after the exact time specified for receipt will not be considered unless it is received before award is made and it:

o Was sent by registered or certified mail not later than the fifth calendar day before the date specified for receipt of offers (e.g., an offer submitted in response to a solicitation requiring receipt of offers by the 20th of the month must have been mailed by the 15th);

o Was sent by mail and it is determined by the SSCPS that the late receipt was due solely to mishandling by SSCPS after receipt at SSCPS; or o Was sent by US Postal Service Express Mail next day service-Post Office to Addressee, not later than 5:00 PM at the place of mailing two working days prior to the date specified for receipt of proposals. The term “working days” excludes weekends and observed holidays.

● WAIVER-Issuance of this IFB does not obligate SSCPS to procure products or services proposed. SSCPS will not be liable under any circumstances for reimbursing any bidder for any cost incurred in the preparation of the requested information, even if SSCPS withdraws this IFB without awarding a contract to any bidder. By submitting a Bid, each bidder waives the right to bring an action against SSCPS, its director, board members, and employees for damages on or arising out of this IFB, the bidding process or the award of any contract based thereon.

● AMENDMENTS-SSCPS reserves the right to issue addenda to this IFB. If it becomes necessary to revise any part of this IFB, addenda will be provided in writing to all prospective bidders who have requested a copy of this IFB. The addenda shall be deemed a part of this IFB and will supersede the original IFB requirements and standards. SSCPS must receive acknowledgement of any amendments by the date and time specified within the IFB documents at the address listed in Article 2. Bids which fail to acknowledge the bidders receipt of any amendment will result in the rejection of the bid if the amendment(s) contained information which substantively changed SSCPS requirements.

● EXCEPTIONS TO IFB-Any exceptions to this IFB should be identified and the reasons for the exceptions should be explained under separate cover. If there are material objections to any of the terms and conditions, the Bidder must identify and explain them and propose alternate language.

● FIRM BID-All bids submitted in response to this IFB, plus any other related materials including product samples submitted by bidders, will become property of SSCPS and will not be returned to bidders. Any Bid submitted must be a firm Bid for a period of forty-five (45) days from submission. The Bid(s) shall be firm and not contingent upon uncertain events, which will not have occurred until after an agreement is in place.

● It is understood and agreed that should any price reductions occur between the receipt of bids and delivery of any services, the benefit of all such reductions will be extended to SSCPS.

● The Contract Agreement will be in the form customarily employed by SSCPS.

GENERAL SCOPE OF SERVICES & CONTRACTOR QUALIFICATIONS

South Shore Charter Public School is requesting bids for the purchase and installation of twenty-nine (29) Viewsonic ViewBoard IFP7551 Series interactive displays at our Norwell, MA campus. Delivery will be separate from installation as described below.

Delivery All devices must be delivered to our 104 Longwater Drive, Norwell location at a mutually agreed upon time scheduled before 2:30pm and between June 15 - 25, 2026.

Installation - 100 Longwater Circle At our 100 Longwater Circle location (100L), we require five (5) Viewsonic ViewBoard IFP7551 series. The installation window can start on August 1, 2026, and the work must be completed by August 21, 2026. Locations are marked in red on the attached floor plan.

Installation - 700 Longwater Drive Our 700 Longwater Drive location (700L) is undergoing construction. The planned installation of the twenty-four (24) ViewSonic ViewBoard IFP7551 boards would be between August 10 - August 21, 2026. Due to construction, this time frame may change.

Other Requirements Contractors must pay prevailing wages (included as IFB Addendum 1).

Contractors must remove any debris resulting from the project. All work by contractors (& subcontractors) must be done in a workmanlike manner.

General hours of operation are Monday through Friday, 6:30am to 3pm. Working outside those hours must be specifically scheduled in advance.

Equipment must be delivered and billed prior to June 30, 2026. Installation will take place in August of 2026, and will be billed upon completion.

This IFB is intended to invite sealed bids from licenses and experienced Contractors to provide services for the procurement and installation of interactive displays. Multiple vendor awards will not be made. SSCPS will award the contract to the responsive and responsible bidder offering the lowest total “aggregate price” for materials and labor. In SSCPS sole discretion it may determine that no contract award shall be made.

A. All installation materials furnished and installed by the Contractor shall be fully guaranteed against defects in materials and workmanship for a minimum period of one (1) year after final acceptance by SSCPS.

Defective items must be replaced free of charge.

B. Such warranty shall fully cover all repair/replacement costs, as well as time/labor/material costs associated with executing the warranty process.

C. In the event SSCPS becomes dissatisfied with the performance of any of the contractor’s employees assigned to perform any services, the contractor agrees to assign qualified substitute personnel upon request from SSCPS. SSCPS shall not be billed for incomplete work performed by the contractor's employee it deems as dissatisfied.

D. The Contractor shall be responsible for obtaining permits and appropriate inspections/approvals as required by law.

E. The contractor will be provided building access in a manner that allows for completion of the work. Contractors may need to work on weekends and/or evenings to meet deadlines; approval from the owner is required.

PRICING SHEET

Bidders must use this pricing sheet only

TO THE AWARDING AUTHORITY:

The undersigned proposes to furnish all materials, labor, and installation in accordance with the contract documents supplied by the South Shore Charter Public School for the contract price specified below.

The proposed “all inclusive” contract price to furnish all required materials, labor, installation, & testing for INTERACTIVE DISPLAY PROJECT 2026-012 is:

_________________________________________dollars ($____________________) (Words) (Numbers)

The undersigned hereby certifies that they are able to furnish all items for which a Bid has been submitted, and that they will comply fully with all laws and regulations applicable to awards made subject to M.G.L. c.30B.

● The undersigned further certifies under the penalties of perjury that this Bid is in all respects bona fide, fair, and made without collusion or fraud with any other person. The undersigned further certifies under the penalty of perjury that the undersigned is not debarred from doing public work in the Commonwealth of Massachusetts under the provisions of section twenty-nine F (29 F) of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any other rule or regulation promulgated thereunder. As used in this certification the word “person” shall mean natural person, joint venture, partnership, corporation, or other business or legal entity.

● If the bidder is a corporation, indicate state of incorporation under signature, and affix corporate seal; if a partnership, give full names and residential address if different from business address.

Name of Bidder

By: _________________________________ Signature & Title of person signing Bid Business Address

City, State, Zip

Date: ________________________________

NON COLLUSION & TAX AFFIDAVIT

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person.

As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature of individual submitting bid or proposal

Name of business

TAX COMPLIANCE CERTIFICATION

Pursuant to M.G.L. c. 62C, 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes.

Signature of individual submitting bid or proposal

Name of business

CERTIFICATION OF CORPORATION CLERK

(For Use when Bidder is a Corporation)

The undersigned Clerk of ________________________________ a corporation, duly organized and existing under the laws of the State of ___________________________, hereby certifies that the following are true and correct copies of votes duly adopted by the Board of Directors of said corporation at a meeting thereof held_________________ at which meeting a quorum of said Board was presented and voted in favor of said votes.

VOTED: That _____________________________________________ in his/her capacity as ___________________________________of this corporation be authorized, to prepare and execute a proposal to the South Shore Charter Public

School in response to its Invitation to bid for Make Up Air Unit Replacement Project

2026-009.

VOTED: That he/she be further authorized, and he/she is hereby so authorized, to execute and deliver the contract documents for such work upon such terms and conditions as he/she shall decide;

VOTED: Further, that his/her signatures on said documents shall constitute conclusive evidence that they have been authorized by this vote.

IN WITNESS WHEREOF, I have hereunto set my hand and the seal of said

____________________________________________(Name of Corporation) this

____________________day of _______________________, 2026.

Signed (Corporate Clerk)

ADDENDUM 1: PREVAILING WAGE RATES

ADDENDUM 2: BLUEPRINT