REV3 PWS - DRAFT_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

Semi-Annual Maintenance for X-ray Generators and Cooling Units

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide semi-annual maintenance on two (2) x-ray generator and cooling units, and up to two (2) emergency service calls per year. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for the preventative maintenance (2 times a year) on two x-ray units, and provide emergent servicing (up to 2 times a year, 1 day per trip) for trouble shooting and repair of x-ray systems, as defined in this PWS. Any purchase of additional repair parts would not be covered by this contract. The contractor shall perform to the standards in this contract.

1.2 Background: Trident Refit Facility (TRIREFFAC), Bangor maintains x-ray machines in order to examine and measure the conditions of equipment and components that support Trident submarine maintenance. Xray machines use high voltage to produce x-rays. This equipment is susceptible to electrical arcing and other physical damage that may pose extreme danger to personnel if not properly maintained.

The manufacturer recommends periodic maintenance to this equipment to prevent damage and serious hazards to personnel. Occasionally, the need for emergent troubleshooting and servicing occurs. Including troubleshooting/servicing would streamline that process and ensure timely restoration of the x-ray operations. Only personnel authorized by the manufacture may perform this maintenance. The maintenance will ensure that the equipment is working in a manner to lower the risk of injury or death of government personnel tasked with running it in the performance of their duties. Contractor shall not perform any servicing or maintenance on the x-ray machines and associated systems where the unexpected energizing, startup release of stored energy occurs and causes injury or damage. The equipment shall be isolated in accordance with the contractor’s lockout/tag out procedures and in coordination with TRIREFFAC point of contact (POC) and per 29 CFR 1915.89. Coordinate lockout/tag out with the TRIREFFAC POC. Personnel shall not be considered protected until hazardous energy control procedures have been performed. Protection from electrical hazards, including arc flash, shall comply with all applicable regulatory standards and invoked methods.

1.3 Objectives: Services include performing preventative maintenance (2 times a year) on two x-ray systems, and up to two (2) emergent service calls (1 day per trip) for troubleshooting and repair. The contractor is to make two trips per year to complete the maintenance on the two COMET x-ray systems and be available, within seven (7) calendar days of notification to provide up to two emergency service calls/repairs. Any replacement parts that have to be ordered separately to complete servicing will be installed during the next scheduled maintenance or during an emergency service call. The contractor shall report to the radiation safety officer or the assistant radiation safety officer at Building upon arrival to accomplish the preventative maintenance (2 times a year) on the two COMET x-ray systems.

1.4 Scope: The contactor who performs the preventative maintenance and troubleshooting shall be an authorized service provider/technician on COMET Technologies USA, Inc. industrial x-ray equipment that uses a PC-based controller. The contractor shall provide a training certificate from COMET as proof of training/certification. The contractor must have a thorough knowledge of COMET Technologies USA, Inc.

industrial x-ray equipment and maintenance requirements. The current machines used at TRIREFFAC are COMET x-ray model: MXR-320-26AX, serial number: 626630 (with standard controller) and COMET x-ray model: MXR-320/26, serial number: 1060031 (controlled with PC using COMET iVario control software). The contractor shall coordinate with one of the following personnel to schedule maintenance:

1.8.3 Lock Combinations: N/A

1.9 Special Qualifications: The contractor must be trained and accredited through COMET Technologies USA, Inc. to work on the X-Ray Generators and Cooling Systems.

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.12 Key Personnel: The following personnel are considered key personnel by the government: Senior Radiographer, Radiation Safety Officer (RSO), COR, Non-Destructive Testing Division Head. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0630 and 1500, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: The Senior Radiographer and RSO have completed all prerequisite training and have been designated in writing by the Commanding Officer. The Non-Destructive Testing Division Head has a intimate knowledge of the requirements, daily workings and budgetary issues involved with the Non- Destructive Testing code .

1.12.1 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractors shall be required to have a DBIDS badge.

1.13 Contractor Travel: N/A

1.14 Other Direct Costs: N/A

1.15 Data Rights: N/A

1.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.17 Phase In /Phase Out Period: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the personnel that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide personal protective equipment and hazardous waste disposal services.

3.2 Facilities: The Government will provide a large and clear work area within Bldg. .

3.3 Utilities: The Government will provide power and lighting in the work area. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide access to basic hand tools and hazardous waste disposal gear.

3.5 Materials: The Government will provide hazardous waste disposal material.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: The Contractor shall provide any additional materials not covered by section 3 of this PWS.

4.4. Equipment: The Contractor shall provide any additional equipment not covered by section 3 of this

PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide preventative maintenance (2 times a year) on the two COMET x-ray systems and provide up to two emergency services/repair of these systems.

Task 1. Visual inspection of the high voltage plug at the x-ray for damage and re-grease.

Task 2. Visual inspection of the high voltage plug at the generator for damage and re-grease.

Task 3. Inspection of the water cooler for proper operation, coolant and oil levels (fill both if necessary) and clean filter.

Task 4. Visually check cooling fins/heat exchanger and clear as necessary.

Task 5. Replace iVario air filter.

Task 6. Visual inspection and function test of safety components and safety devices.

Task 7. Check the state of electrical contacts and the moving machine parts.

Task 8. Check and measure for x-ray leakage.

Task 9: Change water cooler oil and filter every 2 years.

Task10: Provide up to two emergency service/repairs per year.

5.2. Task Heading: N/A