rev1_Banner Signage FINAL_Proposal Terms and Conditions_Specifications_2024-UWMSN-00348-RFB.docx

General Information

1.1. Scope:

The University of Wisconsin – Madison is seeking qualified bidders who are able to fabricate and install Exterior and Interior Banner Signage.

There is an immediate need for LOT 1 Light Pole Banners and Bascom Hill Pole Banners. Lot 1: The University will need these banners to be delivered and/or installed on or before August 23, 2023.

There is not an immediate need for LOT 2 Light Pole, Bascom Hill Pole, and Bascom Hall Banners. The banners listed in Lot 2 will be purchased on an as needed basis when banner signage needs replacement.

See Specifications (Section 5) and/or Technical Specifications (Section 6) for the minimum acceptable specifications for items/services desired. The University does not guarantee to purchase any specific quantity or dollar amount. The estimated item quantities identified in this Request for Bid are for bid purposes only.

The University intends to use the results of this bid to establish a multi-year, multiple-awarded contract for the purchase of exterior and interior banner signage. Per PRO-310 of the state procurement manual, any contracts for signage exceeding one year will allow for multiple awards and contain a provision for competitive quoting processes to cover the possibility of any individual order exceeding the signage bid threshold. Awards of quotes will be granted to the lowest responsive bidder per PRO-305, Basis for Bid Awards.

The University reserves the right to post add-on solicitations to add to the scope of this contract or post stand-alone bids for similar commodities if deemed to be in the best interest of the university.

The University reserves the right to negotiate with any contracted vendor(s) to establish additional discounts and/or lower prices for products determined to meet the requirements of a University-led initiative to set product standards. Contract vendor(s) may be asked to provide new, lower prices for these standard products and configurations for a limited, fixed term, to fall within the term of the contract resulting from this Request for Bid.

1.2. Definitions:

The following definitions are used throughout this document:

· Buyer means UW purchasing agent responsible for this Request for Bid.

· Bidder means a firm submitting a bid in response to this Request for Bid.

· Contractor means successful Bidder awarded the bid.

· CT means Central Time.

· DVB means Disabled Veteran-Owned Business.

· MBE means Minority Business Enterprise.

· Purchasing card means State credit card.

· Purchasing means the UW Purchasing department responsible for the procurement of goods and services.

· RFB means Request for Bid.

· Sourcing Module means the ShopUW+ Sourcing Event Module.

· State means State of Wisconsin.

· University and UW both mean the University of Wisconsin-MADISON.

· WBE means Woman-Owned Business Enterprise.

1.3. eSupplier/VendorNet Registration:

Registration on the State of Wisconsin’s eSupplier Portal (eSupplier.wi.gov) is available free of charge to all businesses and organizations that want to sell to the state. Refer to Bidder Response: Registration and Sign-in Process for further instructions. Registration allows a vendor to:

· Register for a bidders list for commodities/services that the vendor wants to sell to the state.

· Receive an automatic e-mail notification each time a state agency, including the University of Wisconsin System campuses, posts a Request for Bid (RFB) or a Request for Proposal (RFP) with an estimated value over $50,000 in their designated commodity/service area(s).

· Receive an e-mail notification of addendums/amendments relative to the RFB or RFP.

Only vendors registered, with a valid e-mail address, at the time the RFB or RFP is posted will receive e-mail notifications of addendums/amendments. Vendors who obtain the RFB or RFP from a third party; through the public notice website; or other means assume responsibility for checking for updates to the RFB or RFP.

NOTE: Registration with eSupplier/VendorNet does not register the bidder with the ShopUW+ Sourcing Event Module. Instructions for registering with the Sourcing Module can be found here: Supplier Login or Join JAGGAER Supplier Network (sciquest.com)

1.4. Orders:

Under this contract, Specific order(s), Standing order(s), or Purchasing Card order(s) may be issued to the Contractor(s). Bidder should identify the method by which they will accept orders against this contract (e.g. e-mail, fax, internet, mail, phone, etc.).

· Specific order(s): issued as one-time orders.

· Standing order(s): issued for a specified period of time, to allow departmental personnel to issue releases against the Standing order(s) as needed.

· Purchasing Card order(s): issued as one-time order(s).

1.5. Electronic Commerce/Online Ordering:

Customers of this contract may want to take advantage of electronic ordering and “E-Commerce” opportunities that may be offered by the Contractor. All electronic orders shall receive contract pricing and/or discounts.

1.6. Campus Delivery Requirements:

· Delivery of orders shall be made to University departments five days per week, Monday through Friday, during normal University business hours.

· Contractor shall follow the delivery requirements outlined by the ordering campus. Contact the ordering department or the Purchasing office for specific policy language, restrictions and a campus map.

· Any unique delivery arrangements must be pre-approved by contacting the ordering department.

· The University of Wisconsin-Madison no longer permits access to trucks over 30 ft. in length on several designated streets on this campus. The exceptions are trucks necessary for the delivery or pick up of perishable commodities, private construction vehicles, vehicles carrying radioactive materials, and campus service vehicles. For specific policy language, a campus map and restrictions, see the University Transportation Services website at http://transportation.wisc.edu/resources/large_truck.aspx

· This contract requires that Contractor deliver goods to the stated delivery address in accordance with the 30’ truck policy referenced above. Any unique delivery arrangements must be pre-approved by contacting the ordering department or Material Distribution Services (MDS) at (608) 497-4432. MDS reserves the right to charge Contractor reasonable material handling fees for any deliveries they make for the Contractor.

1.7. Parking:

University parking is very limited. Each Contractor and/or Contractor employee(s) shall make their own arrangements for parking through the University’s transportation or the ordering department’s business office. No additional Contractor costs will be allowed for parking fees or violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed and/or towed.

1.8. Promotional Materials/Endorsements:

Contractor agrees that they will not use any promotional or marketing material which states expressly or implies that the University endorses either the Contractor or any party related to the Contractor or this Contract.

1.9. Energy Star:

The State encourages the use of equipment which meets the Environmental Protection Agency (EPA) Energy Star™ requirements. The Energy Star Program is a voluntary contract between an Original Equipment Manufacturer (OEM) and the EPA. It is not mandatory that every device offered under this bid meet Energy Star requirements, but the bulk of the product line should be energy efficient. Bidder should identify those items which meet the Energy Star requirements.

1.10 Special Pandemic and Emergency Operations Considerations:

The University of Wisconsin System, individual campuses, municipalities, counties, or the State or Federal government may have emergency orders or guidelines in place mandating or recommending measures such as face masks, protective gear, hand washing, temperature checks, symptom reporting, social distancing, or other temporary public health and safety measures. All suppliers visiting UW campuses or participating in UW sponsored activities, whether on or off campus, must comply with all relevant University, campus, government, and public health and safety mandates and guidelines unless specifically exempted by the applicable legislation, executive order or public health order. UW reserves the right to impose additional health and safety requirements, processes, and procedures at any time. Bidders, contractors and suppliers and their support personnel present in person at any UW site or event must comply with all such applicable measures in effect at that location.

2. Process Instructions

2.1 Term of Contract:

The initial term of this contract shall be date of award, through May 31, 2026. This contract will be automatically renewed for TWO (2) additional one-year terms, unless Purchasing is notified, in writing, by the Contractor; or notifies the Contractor, in writing, 90 calendar days prior to expiration of the initial and/or succeeding Contract term(s).

2.2 Reasonable Accommodations:

The University will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request.

2.3 Method of Bid:

The Bidder shall submit a net unit price as designated. Prices shall be in U.S. dollars unless otherwise indicated. In the event of errors in calculation, unit price shall prevail.

2.4 Method of Award:

Award(s) shall be made on the basis of the lowest net line-item price(s) and/or the lowest net lot total(s), whichever is judged to be in the best interest of the University. The University may award to one or multiple bidders. Bids that state the University shall guarantee orders of a specific quantity or dollar amount will be disqualified. The University is the sole determinant of its best interests.

Lot 1 items are for an immediate need special project; the awarded lowest price vendor should expect a purchase order shortly after a signed contract is finalized for Lot 1.

Lot 2 is an example of work previously performed for the University and is being bid solely to establish a contract for future needs to be quoted in accordance with the state procurement manual PRO-310 as outlined in section 1.1. No immediate orders will be placed on the awards for Lot 2. Bidders are encouraged to supply quotes for both lots.

· Supplier Diversity Preferences State of Wisconsin agencies may make awards to certified Minority Business Enterprise (MBE), or Disabled Veteran-Owned Business (DVB) firms submitting the lowest qualified bid when that qualified bid is not more than 5% higher than the apparent low bid or the bid is no more than 5% lower than the apparent high point score. Authority for this program is found in ss. 16.75(3m) (b)2,3, 16.75(3m) (c)(4) and 560.0335(1)(b)(3), 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes.

3. Bidder Qualifications

3.1 Bidder Experience:

Bidder company or its principals must be in the business of providing the requested items/services and must have done so for the past THREE (3) years.

3.2 Minimum Order:

Bids that require any minimum order quantity or dollar amount may be disqualified.

3.3 Trademark:

Bidder must be, or must become, a UW Licensee for items bearing trademarks, logos or other symbols of the University in which the University has a proprietary licensed or copyright interest.

4. Performance and Contract Requirements

4.1 Firm Prices:

· Prices must remain firm for ninety (90) calendar days after bid opening. Prices established may be lowered due to general market conditions or negotiations between the Contractor and the University.

· Price increase requests proposed after ninety (90) calendar days after bid opening, along with an updated Price List, must be received by Purchasing in writing 30 calendar days prior to the effective date of proposed increase for acceptance or rejection. Proposed price increases are limited to fully documented cost increases submitted with the request. If Purchasing deems cost increases are not acceptable, it reserves the right to rebid the contract in whole or part or to negotiate price increase requests with the Contractor.

· Price increases must be labeled with the contract number and should be submitted in the same format as the original bid. Any price increase requested that is not submitted in the proper format may be rejected.

· Contractor should promptly notify Purchasing of new or discontinued items.

4.2 F.O.B. Destination / F.O.B. Destination and Installed:

All deliveries shall be FOB Destination OR F.O.B. Destination and Installed. Delivery and installation charges and risk of loss shall be borne by the Contractor.

F.O.B. Destination: Delivery will be made by common carrier or Contractor’s truck, with unloading to be performed by the carrier/contractor and carton(s) transported to a designated interior/ground floor space or inside dock. Bid prices must include all packing, freight, insurance charges and installation/operation manuals, excluding any import/export costs.

If bidding other than F.O.B. Destination, as stated, F.O.B. point and shipping charges must be identified with bidder’s submitted pricing. This additional cost will be added to the bid total and will serve as the basis for determining the award. You may be asked to Indicate the Country of Origin and Shipping Point.

Failure to bid FOB DESTINATION delivery charges and risk of loss borne by the Contractor in bid price or discount may disqualify your bid.

F.O.B. Destination and Installed: Items are to be installed at the ordering department’s specified location, F.O.B. Destination Installed. Bid prices must include all packing, freight, insurance, set-up, instruction and operation manual charges, excluding any import/export costs. Items must be set in place and connected to utilities, as applicable, installed in the area designated by University personnel, demonstrated to be in operating condition, and approved by University personnel. All debris must be removed from the University premises and properly disposed of by the Contractor. Upon installation, all operating instructions and operating and maintenance manuals must be furnished to University personnel.

Failure to bid FOB Destination Installed delivery and installation charges and risk of loss borne by the Contractor in price may disqualify your bid.

4.3 On Site Service:

In carrying out the scope of this Contract, the Contractor may be required to perform services on University property. Bidders’ cost must include all transportation charges.

4.4 Requirements for Criminal Background Checks:

· Background Checks of Contractors This contract is contingent upon, Contractor supplying workers who have passed a criminal background check that includes a national criminal background check database demonstrating the worker has no convictions or pending criminal charges that are substantially related to the contracted-for activities or services, including but not limited to, those that would render the worker unsuitable for regular contact with children. Disqualifying convictions or charges include, but are not limited to, sexual offenses, violent offenses, and drug offenses.

4.5 Mandatory Reporting of Child Abuse or Neglect:

If, in the course of providing services to the UW, Contractor (or its employee) observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the Contractor (or its employee) has reasonable cause to believe that child abuse or neglect has occurred or will occur, Contractor must make a report of that abuse or neglect to law enforcement or to a county social service agency as provided in UW’s Policy on Mandatory Reporting of Child Abuse and Neglect (“the Policy”). If the suspected child abuse or neglect involves an allegation against a UW employee or agent (e.g. student, volunteer, contractor, etc.), or the incident or threat of child abuse or neglect occurred on a UW campus or during a UW-sponsored event, the Contractor shall also report to the Police Department.

4.6 Timeliness of Delivery:

Delivery is desired as soon as possible after receipt of an order. State in the TECHNICAL RESPONSE QUESTIONS when delivery can be made (Days ARO). Timeliness of delivery may be used in evaluation for bid award.

Once awarded, failure to meet this delivery date may result in cancellation of order (award). The University reserves the right to contract with a second vendor/contractor to receive the items/services per delivery requests.

The contractor is required to notify the ordering department of any back order, discontinuation of item(s) or other delays in shipping within 2 business day(s) of receipt of order or release against existing order(s).

4.7 Item Return Policy:

Contractor should provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs. Bidder should indicate in detail their company’s return policy.

4.8 Additional Items/Services:

Similar items/services may be added to this Contract provided it was mutually agreeable to both UW Purchasing and the Contractor. Scope of work and pricing (including discounts) must be consistent with the current contract items/services.

4.9 Acceptance and Testing (Post Award):

Acceptance testing will occur within 10 days after the item/service has been installed. Acceptance testing will be performed by the University and will consist of verification of the specifications and performance requirements.

If the item/service does not meet specification or performance requirements, the Contractor will have 10 days to meet requirements. If after this time period the item/service still does not meet specifications or performance requirements, the Contractor agrees to remove the item and return any payments that may have been made.

The Ordering Department, or a designee, is the only authorized person who may sign an acceptance form. The warranty period will begin following the successful acceptance testing.

4.10 Invoicing Requirements:

· Invoices for Purchase Orders Contractor must agree that all invoices and purchasing card charges shall reflect the discounts and net prices established for the items/services on this contract for all orders placed even though the contract number and/or correct prices may not be referenced on each order or at time of purchasing card order.

The University must meet a statutory mandate to pay or reject invoices within 30 days of receipt of properly submitted invoices by University Accounts Payable. Before payment is made, Accounts Payable must verify that all invoiced charges are correct per this Contract. Only properly submitted invoices will be officially processed for payment. The Prompt Payment Policy requires that your invoices be clear and complete and in conformity with the list below and must be itemized showing:

· Contractor name

· remit to address

· purchase order number

· release number if given

· date of order/release

· item manufacturer’s name or abbreviation (if applicable)

· complete item description including catalog, model and/or stock number(s) identical to those stated in bid

· prices per the Contract At the discretion of Purchasing, invoices not reflecting the correct discount or net prices may be short paid or disputed.

The original invoice must be sent to the address provided in the BILLING INFORMATION section of the PO, unless the customer identifies and establishes a different bill-to location.

· Purchasing Card:

Order confirmation shall contain the same detail as listed for Purchase Orders and should be sent to the address given at the time the order is placed. Any fees charged for use of the University’s purchasing card program are not allowed.

4.11 Refund of Credits:

The contractor agrees to pay the state within 60 days, at the state's request, any credits resulting from the order which the state determines cannot be applied to future invoices.

4.12 Invoice Dispute:

Pursuant 15.528(3)(e) the UW System will notify supplier by e-mail or mail, at its discretion, of any disputed invoice.

4.13 Payment Terms:

Payment will not be made until the item/service is determined to meet all specifications and has been accepted by the University. The University will pay the Contractor NET 30 DAYS as accepted by the University.

4.14 Shipments, Duplicates and Overshipments:

Upon notification by the University of a duplicated order or overshipment, the items identified must be removed at the Contractor's expense. If the duplicated or overshipment items are not removed within 30 days of written notification, the University reserves the right to dispose of them as its own property and shall not be held liable for any cost for the items.

4.15 Insurance:

The Contractor shall maintain insurance levels as required in the DOA 3054 Standard Terms and Conditions – Section 23.0. A certificate of insurance must be provided upon request.

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees and agents” as an ‘additional insured’ under the commercial general and automobile liability policies. The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases.

4.16 Performance Meetings:

The Account Representative and/or Contract Administrator must be available to meet as required with the University's Contract Administrator to evaluate contract implementation and performance and to identify continuous improvement.

4.17 Subcontracting:

· Any Contract resulting from this bid shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any Subcontractor without prior written approval by Purchasing. Upon request Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and signed W-9 form.

· The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor damages in excess of the contract amount for Subcontractor’s failure to perform or inability to complete required project milestones.

· Subcontractors must abide by all terms and conditions under this Contract.

· If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and project milestones prior to commencing work.

4.18 Activity Reports:

Contractor should be able to report on an annual basis all items/services purchased against this contract during the designated report period, including but not limited to:

· Date of order/release

· Item manufacturer’s name or abbreviation (if applicable)

· Complete item description including catalog, model and/or stock number(s) identical to those stated in bid

· Prices per the Contract

4.19 Contract Termination:

· The University may terminate the Contract at any time, without cause, by providing 5 days written notice to the Contractor. If the Contract is so terminated, the University is liable only for payments for products provided or services performed, to the extent that any actual direct costs have been incurred by the Contractor pursuant to fulfilling the contract. The University will be obligated to pay such expenses up to the date of the termination.

· Shall either party fail to perform under the terms of this Contract; the aggrieved party may notify the other party in writing of such failure and demand that the same be remedied within 30 calendar days. Should the defaulting party fail to remedy the same within said period, the other party shall then have the right to terminate this Contract immediately. Performance failure can be defined as, but not limited to failure to provide any of the Terms, Conditions or Specifications.

· If at any time the Contractor performance threatens the health and/or safety of the University, its staff, students or others who may be on campus, the University has the right to cancel and terminate the Contract without notice.

· Failure to maintain the required Certificates of Insurance, Permits and Licenses shall be cause for Contract termination. If the Contractor fails to maintain and keep in force the insurance as provided in Standard Terms and Conditions, the University has the right to cancel and terminate the Contract without notice.

· If at any time a petition in bankruptcy shall be filed against the Contractor and such petition is not dismissed within 90 calendar days, or if a receiver or trustee of Contractor's property is appointed and such appointment is not vacated within 90 calendar days, the University has the right, in addition to any other rights of whatsoever nature that it may have at law or in equity, to terminate this contract by giving 10 calendar days’ notice in writing of such termination.

· All notices of performance failure must be submitted in writing to the Purchasing Office- 21 NORTH PARK STREET - SUITE 5301 - MADISON, WI 53715. Purchasing shall be final authority for all performance failure determinations not resolved through the ordering department.

4.20 Travel Per Diems:

All of the Contractor’s travel and per diem expenses shall be the Contractor’s sole responsibility. Payment to the Contractor by the University shall not include an additional amount for this purpose.

4.21 Record and Audit:

The Contractor shall establish, maintain, report as needed, and submit upon request records of all transactions conducted under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, State of Wisconsin and local ordinances.

The University shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents held by the Contractor related to this contract. The Contractor shall retain all applicable documents for a period of not less than five years after the final contract payment is made. The University reserves the right to inspect any facilities used to support this Contract.

4.22 Entire Contract:

A contract will be awarded based on the criteria established in this Request for Bid, including attachments and any amendments issued. The RFB, the bid response, and written communications incorporated into the contract constitute the entire contract between the parties. The hierarchy of documents in descending order for resolution is as follows:

A. Resulting Contract Award B. This Original Request Bid including amendments/attachments C. Bidder response to RFB D. Official Purchase Order (if applicable) Any other terms and conditions provided by the Bidder with the bid or for future transactions against this contract, including but not limited to click on agreements accepted by the Department; shrink wrapped agreements; or terms submitted with quotations, order acknowledgements, or invoices; will be considered null and void and will not be enforceable by the Contractor unless agreed to in a written amendment signed by University Purchasing. Any exceptions to this RFB should be submitted with your response and alternative language proposed.

Submitting a standard Bidder contract or term and condition as a complete substitute or alternative for the language in this solicitation will not be accepted and may result in rejection of the bid. The University reserves the right to negotiate contractual terms and conditions or reject the Bidder’s response and proceed to the next qualified bidder.

5. Specifications

5.1 Warranty:

Contractor should provide a minimum warranty of one (1) year on items and/or parts purchased under this contract.

5.2 Employee Identification:

All the Contractor’s employees, while working on University property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented. Any identification must be provided by the Contractor at the Contractor’s cost. NOTE: Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

5.3 Environmentally Friendly (“Green”) Product:

Contractors are encouraged to identify products that are made of recycled products, that use environmentally friendly production methods, or that can be recycled at the end of their service life. The UW will make every effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding available.

5.4 Installation and Take Down Services

Contractor must offer the services/capabilities/ability to install light pole banner signs on behalf of university. (Pole banner and hall banner signage will be installed by university staff). If the installation services are not provided directly by the contractor, please explain how you would provide these services (i.e. denote if you would be working with subcontractors).

For removal of the light pole banners at end of display time, contractor will return all banners to the University for its reuse/recycling program. Banner hardware will remain on the light poles EXCEPT for the banner pole arms, which will be unattached and returned to the University. Coordinate drop off and storage of these materials with the University -- materials will be stored on campus.

6. Technical Specifications

Bidders are NOT required to submit shop drawings for these items with their bid submission, however, if awarded, shop drawings MAY be required for any banner signage that UW-Madison purchases from the awarded vendor at the time it is ordered.

LOT 1

The following project has immediate need associated with it. The bidder offering the lowest overall price will be awarded all the work described in Lot 1.

Listed below are specifications and images of prior banners for each placement.

· Light pole banners

· Bascom Hill pole banners Specification Information – Light Pole Banners

· Size: 48”h x 30”w

· Double sided. UV cured inks for outdoor durability. Same image front and back

· Material: 18 oz vinyl pole banner block out

· Finishing: 3.5” pole hem – top and bottom; 2 black grommets left

· Black Powder Coat Light Pole Banner Hardware

· Bracket Set, Single-30” wide

· 1.5” outside diameter aluminum pole arms. Threaded on one side. Powder coated Matte Black

· Cast aluminum mounting brackets. Powder coated Matte Black.

· Match existing brackets used by University. See image below. Bidder may contact University to request samples of existing brackets.

· Cable Tie, 24” black, 175# Tensile Strength Zip Tie

· Strap, Stainless Steel for 12” Pole DIA

· End Cap Plastic 1.5 IN DIA Black

· Installation: required to occur on or before 8/23/23

· Takedown: 5/31/24 Specification Images –Light Pole Banner brackets and Assembly (two per banner)

Specification Images – 175 Anniversary Light Pole Banners

Images of Completed Placements – Light Pole Banners

Specification Information – Bascom Hill Pole Banners

· Size: 94”h x 36”w

· Double sided with block out liner (same image front and back). 600 denier polyester or poly nylon vertical banner. Rolled header on top side, header on left size, 3 reinforced grommets top and left side. Double stitching around whole banner. Matte finish UV resistant ink. (UW Marketing will provide artwork)

· As you might be able to see in the winter image of prior posted banners, the grommets can rip easily. Reinforcement request listed above is a minimum. Bidder: Please provide detail in your bid discussing how you will meet the requirement for additional grommet reinforcement.

Specification Images – Pole Banners

Images of Completed Placements – Pole Banners

LOT 2

The following is an example of work previously performed for the University and is being bid solely to establish a contract for future needs to be quoted in accordance with the state procurement manual PRO-310 as outlined in section 1.1. No immediate orders will be placed on the awards for Lot 2.

· Light pole banners (same specifications as Lot 1 above)

· Bascom Hill pole banners (same specifications as Lot 1 above)

· Bascom Hall banners Specification Information – Bascom Hall Banners

· Total of 3 banners make up full image: left, middle, right. (UW Marketing will provide artwork)

· Left and Right side banners: 194h” x 89w”

· Material: Flag 4201 White 126

· Prints: 4CP full dye sublimation on front side only. Matte finish UV Resistant Ink

· Fabrication Details:

· 2” pole sleeve (pocket) sewn across top and bottom edges

· 1.5” pole sleeve (pocket) sewn on left and right-side edges

· Button hole finish; reinforced corners with grommets

· 8 vertical wind slits inserted throughout banner for wind to pass through (evenly spaced)

· Reinforce corners and sew in 8 inch vertical reinforced wind slits (Slits 10” long, 31” in between, 16” in from banner edge). Add 12” triangle reinforcement to corners (top and bottom) with additional webbing reinforcement at the corner point and fly end stitching through the 12” triangle (like Acuity flag)

· Center banner: 194h” x 91w”

· Material: Flag 4201 White 126

· Prints: 4CP full dye sublimation on front side only. Matte finish UV Resistant Ink

· Fabrication Details:

· 2” pole sleeve sewn across top and bottom edges

· 1.5” pole sleeve sewn on left and right-side edges

· Button hole finish; reinforced corners with grommets

· 8 vertical windslits inserted throughout banner for wind to pass through (evenly spaced)

· Reinforce corners and sew in 8 inch vertical reinforced wind slits (Slits 10” long, 31” in between, 16” in from banner edge). Add 12” triangle reinforcement to corners (top and bottom) with additional webbing reinforcement at the corner point and fly end stitching through the 12” triangle (like Acuity flag)

· Other notes: Grommets must be added to the reinforced corners; Pole pockets and sleeves must be double stitched; Must have 2” pole pockets on top and bottom

Images of Completed Placements – Bascom Hall Banners

Itemized Bid List Costs which are not specifically identified below will not be compensated under any Contract awarded pursuant to this RFB. Prices must be inclusive of any delivery charges. Installation and take down charges should be included for light pole banners only.

Manufacturer Preference: Olympus Group. Bidders may also quote what they deem to be an equivalent to this product line/manufacturer. The University will review the proposed equivalent and be the sole determiner as to whether the equivalent meets the University’s needs.

Lot 1 items are for an immediate need special project; the awarded lowest price vendor should expect a purchase order shortly after a signed contract is finalized for Lot 1.

Lot 2 is an example of product/work that is continuously ordered/performed for the University and is being bid solely to establish a contract for future needs to be quoted in accordance with the state procurement manual PRO-310 as outlined in section 1.1. No immediate orders will be placed on the awards for Lot 2.

Bidders are encouraged to supply quotes for both lots.

*Immediate Need* LOT 1: Light Pole Banners and Bascom Hill Banners

1.

Light pole bannersPlease verify if these signs are inserts or window inserts?

Please verify if these signs are inserts or window inserts?

Size: 48”h x 30”w. Double sided. Same image front and back. Material: 18 oz vinyl pole banner block out. Finishing: 3.5” pole hem – top and bottom; 2 black grommets left

2.

Black Powder CoatPlease verify if these signs are inserts or window inserts?

Light Pole Banner Hardware:

BRACKET SET

Bracket Set, Single-30” wide.

1.5” outside diameter aluminum pole arms. Threaded on one side. Powder coated Matte Black

Cast aluminum mounting brackets. Powder coated Matte Black.

Match existing brackets used by University

3.

Black Powder Coat Light Pole Banner Hardware:

CABLE TIE

Cable Tie, 24” black, 175# Tensile Strength Zip Tie

4.

Black Powder Coat Light Pole Banner Hardware:

STRAP

Strap, Stainless Steel for 12” Pole DIA

5.

Black Powder Coat Light Pole Banner Hardware:

END CAP

End Cap Plastic 1.5 IN DIA Black

6.

NOTE: The quantity of banners that will be installed and later taken down is 68

7.

Light pole banner removal/ Take down Goal date: 5/31/24 NOTE: The quantity of banners that will be installed and later taken down is 68

8.

Double sided with block out liner (same image front and back). 600 denier polyester or poly nylon vertical banner. Rolled header on top side, header on left size, 3 reinforced grommets top and left side. Double stitching around whole banner

Note: grommets can rip easily. Reinforcement request listed above is a minimum. Please include proposal for additional grommet reinforcement.

LOT 2: Light Pole Banners, Bascom Hill Pole Banners and Bascom Hall Banners

1.

Light pole bannersPlease verify if these signs are inserts or window inserts?

Size: 48”h x 30”w. Double sided. Same image front and back. Material: 18 oz vinyl pole banner block out. Finishing: 3.5” pole hem – top and bottom; 2 black grommets left

2.

Black Powder CoatPlease verify if these signs are inserts or window inserts?

Light Pole Banner Hardware:

BRACKET SET

Bracket Set, Single-30” wide.

1.5” outside diameter aluminum pole arms. Threaded on one side. Powder coated Matte Black

Cast aluminum mounting brackets. Powder coated Matte Black.

Match existing brackets used by University

3.

Black Powder Coat Light Pole Banner Hardware:

CABLE TIE

Cable Tie, 24” black, 175# Tensile Strength Zip Tie

4.

Black Powder Coat Light Pole Banner Hardware:

STRAP

Strap, Stainless Steel for 12” Pole DIA

5.

Black Powder Coat Light Pole Banner Hardware:

END CAP

End Cap Plastic 1.5 IN DIA Black

6.

1 HR

Light pole banner installation per hour

7.

1 HR

Light pole banner removal/ Take down

8.

Double sided with block out liner (same image front and back). 600 denier polyester or poly nylon vertical banner. Rolled header on top side, header on left size, 3 reinforced grommets top and left side. Double stitching around whole banner

Note: grommets can rip easily. Reinforcement request listed above is a minimum. Please include proposal for additional grommet reinforcement.

9.

Material: Flag 4201 White 126

Prints: 4CP full dye sublimation on front side only. Matte finish UV Resistant Ink

Fabrication Details:

· 2” pole sleeve (pocket) sewn across top and bottom edges

· 1.5” pole sleeve (pocket) sewn on left and right-side edges

· Button hole finish; reinforced corners with grommets

· 8 vertical wind slits inserted throughout banner for wind to pass through (evenly spaced)

· Reinforce corners and sew in 8 inch vertical reinforced wind slits (Slits 10” long, 31” in between, 16” in from banner edge). Add 12” triangle reinforcement to corners (top and bottom) with additional webbing reinforcement at the corner point and fly end stitching through the 12” triangle (like Acuity flag)

Other notes: Grommets must be added to the reinforced corners; Pole pockets and sleeves must be double stitched; Must have 2” pole pockets on top and bottom

10.

Material: Flag 4201 White 126

Prints: 4CP full dye sublimation on front side only. Matte finish UV Resistant Ink

Fabrication Details:

· 2” pole sleeve sewn across top and bottom edges

· 1.5” pole sleeve sewn on left and right-side edges

· Button hole finish; reinforced corners with grommets

· 8 vertical windslits inserted throughout banner for wind to pass through (evenly spaced)

· Reinforce corners and sew in 8 inch vertical reinforced wind slits (Slits 10” long, 31” in between, 16” in from banner edge). Add 12” triangle reinforcement to corners (top and bottom) with additional webbing reinforcement at the corner point and fly end stitching through the 12” triangle (like Acuity flag)

Other notes: Grommets must be added to the reinforced corners; Pole pockets and sleeves must be double stitched; Must have 2” pole pockets on top and bottom image1.png image2.png image3.png image4.png image5.png image6.png image7.png image8.png image9.png image10.png image11.png