REV01_SHHR221061_Repair Transformer and Upgrade Lighting Okuma.pdf

STATEMENT OF WORK

Project #: SHHR221061 Project Title: Repair Transformers and Upgrade Lighting, Okuma Installation: Kadena Air Base, Okinawa, Japan Prepared by 718 CES/CENMC Date Prepared: 27 June 2024 Revised: 21 Aug 2024

Table of Contents

1.0 GENERAL INFORMATION

1.1 LEVEL OF CONSTRUCTION

1.2 PROJECT SCOPE

1.3 PROJECT SUMMARY

1.4 GOVERNMENT FURNISHED EQUIPMENT (GFE/GFM)………………………………………4

2.0 SITE CONDITIONS

2.1 WORK SITE LOCATION

2.2 AS-BUILT DRAWINGS

2.3 REGULATED BUILDING MATERIALS

2.4 OCCUPANCY OF PREMISES

2.5 USE OF LATRINE AND UTILITIES

3.0 PROJECT PHASING & SCHEDULE

3.1 PERIOD OF PERFORMANCE (POP)

3.2 NOTICE TO PROCEED

3.3 CLOSE-OUT

3.4 PRE-DESIGN MEETING

3.5 DESIGN

3.6 DESIGN REVIEW MEETINGS

3.7 CONSTRUCTION PHASING PLAN – DEVELOPMENT

4.0 CONSTRUCTION

4.1 PRE-CONSTRUCTION CONFERENCE

4.2 CONSTRUCTION SCHEDULE

4.3 WORKING HOURS AND DAYS

4.4 FEDERAL HOLIDAYS

4.5 WEATHER DELAYS

4.6 START WORK NOTIFICATION

5.0 DESIGN REQUIREMENTS

5.1 GENERAL DISCLAIMER

5.2 DESIGN CRITERIA

6.0 SUBMITTAL REQUIREMENTS

6.1 GENERAL

6.2 SUBMITTAL DOCUMENT FORMAT

6.3 SPECIFICATION PACKAGE AND SUBMITTAL REGISTER

6.4 AS-BUILT DRAWINGS

7.0 OTHER REQUIREMENTS

7.1 GENERAL

7.2 SPECIAL

7.3 PRE-FINAL INSPECTION

7.4 FINAL INSPECTION

8.0 ENVIRONMENTAL COMPLIANCE CRITERIA

8.1 GENERAL ENVIRONMENTAL COMPLIANCE

8.2 REQUIREMENTS FOR HAZARDOUS BUILDING MATERIALS

9.0 DETAILED DESCRIPTION OF WORK

9.1 ASBESTOS/LBP-RELATED WORK

9.2 CIVIL WORK

9.3 ARCHITECTURAL WORK

9.4 ELECTRICAL WORK

ATTACHMENTS:

1.0 GENERAL INFORMATION

1.1 LEVEL OF CONSTRUCTION

A) This project is for the design and construction of facilities defined as Permanent Construction per UFC 1-200-01, paragraph 1-3.2.

1.2 PROJECT SCOPE

A) The project scope consists of, but not limited to, providing all field instigations, surveys, design verification, plant, labor, materials, equipment, supplies, transportation, third-party services, supervision, and all other work necessary to design and execute construction work defined in this Statement of Work and attached documents. The work includes all necessary finishing work to provide the Government with a final product that is fully functional and leaves no areas of the facility that appear incomplete or unfinished.

1.3 PROJECT SUMMARY

Work will include, but not limited to, removal and replacement of the existing TH-6 and TH-7 electrical system and area lighting at Okuma. Demolish the old transformer house buildings #6 and #7. Replace the existing pole-mounted transformers inside of TH-6 and TH-7 with US type outdoor transformer units. New transformers will be concrete pad mounted with footings, mountings, and decorative wall enclosure.

Wiring will be rerouted as required to connect power to new transformers. Demolition and dispose of existing transformers, exterior enclosures, concrete and wooden poles, and lighting include all conduits, conductors, and controls. New transformers will be equipped with new secondary main distribution panels that will include lighting control panels in transformer enclosure. The new outdoor transformer units will sit on new concrete pads with additional handholes. All existing transformers are contaminated with Polychlorinated Biphenyls (PCBs) therefore abatement and disposal of toxic materials must comply with all Government of Japan and Federal rules and regulations. Provide all work and appurtenances for a complete and usable facility. Laydown areas to be determined. This project will comply with applicable DoD, Air Force and base design standards. Sustainable principles, to include life cycle cost-effective practices, will be integrated into the design, development, and construction of the project in accordance with UFC 1-200-02. Project design is 0% complete as of 20 Jul 2023.

The Contractor shall determine the best technical design solution in conformance with current regulations. The design and construction work shall comply with US federal, Department of Defense, Air Force, and 18 Wing criteria, as well as applicable Japan regulatory requirements not specifically stated elsewhere in this project statement of work to provide a complete and usable facility upon completion.

1.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL (GFE/GFM)

1) None.

2.0 SITE CONDITIONS

2.1 WORK SITE LOCATION

A) See attached site map.

1) Affected facilities are TH-6 and TH-7.

2.2 AS-BUILT DRAWINGS

A) See attached drawings as a reference.

1) The Government bears no responsibility for the accuracy or completeness of these drawings. Contractors shall conduct field investigations of the affected facility to ascertain the actual existing conditions prior to beginning the design. The Contractor is solely responsible for any errors, omissions, delays, or additional costs attributed to the failure to do so.

2.3 REGULATED BUILDING MATERIALS

A) ACM/LBP

1) The Government has provided all existing asbestos and LBP records in the attachments. The Contractor may be required to conduct additional sampling. See section 8 and 9.1 of this SOW for details.

B) PCBs

1) This contract involves the removal and handling of transformers or other dielectric oil-filled equipment that may contain polychlorinated biphenyls (PCBs). See parts 8 and 9 of this SOW for details. Refer to Attached Transformer PCB Status List

2.4 OCCUPANCY OF PREMISES

A) The building will be occupied during the construction phase. The contractor shall coordinate access to the work areas with the designated Point of Contact (POC) from the User Organization, the CE Project Manager, and/or CE Construction Inspector, as directed. Minimize disturbances to the normal work activities of the User as much as possible.

B) Do not conduct abatement work in occupied areas of the building without the Contracting Officer’s written permission. Cordon/barricade all areas where work is being conducted to prevent entry by unauthorized persons. Post warning signs to prohibit entry per asbestos specifications.

2.5 USE OF LATRINE AND UTILITIES

A) Latrines will not be available in the building/work area. The Contractor shall be responsible for providing latrines for his personnel. Location of the latrine(s) will be designated and approved by the Contracting Officer (CO). Contractor furnished latrines shall be removed from Government property within three calendar days after final acceptance of the project.

3.0 PROJECT PHASING & SCHEDULE

3.1 PERIOD OF PERFORMANCE (POP)

A) The POP is the day after the Contracting Officer issues the Notice to Proceed (NTP) for the design. The Contractor shall begin performance within five (5) calendar days after receiving the Noticed to Proceed (NTP) for construction and shall submit a Project Schedule when the NTP is issued. Updates shall be submitted as necessary until project completion. The Contractor shall determine the most efficient work plan to minimize inconvenience to the user.

Days for Design:

calendar days

Days for On-site Construction:

calendar days

Total POP calendar days

3.2 NOTICE TO PROCEED

A) Day one of the POP is the day after the Contracting Officer issues the Notice to

Proceed (NTP) for the design. The Contractor shall begin performance within five (5) calendar days after receiving the Noticed to Proceed (NTP) for construction and shall submit a Project Schedule when the NTP is issued. Updates shall be submitted as necessary until project completion. The Contractor shall determine the most efficient work plan to minimize inconvenience to the user.

3.3 CLOSE-OUT

A) All requirements of this contract including the design, submission and Government review of all documents, resolution of any design issues, material acquisition, on-site construction work, site clean-up, submittal of contract close-out documents, and return of the facility, ready for use, must be completed by the last day of the POP.

3.4 PRE-DESIGN MEETING

A) Within (20) calendar days of receiving the notice of award, the Contractor shall schedule a Pre-Design meeting with the Contracting Officer, CE Project Delivery Team, and other project stakeholders.

B) At the Pre-Design Meeting, the Contractor shall submit a Project Schedule for review by the Government and re-submit updates, as necessary, until project completion.

C) The Government shall assign a CE Project Manager (PM) who will act as the Government’s primary point of contact (POC) for all communications with the government. Submit all communications and documents that require official recognition through the Contracting Officer.

D) During the meeting, the Contractor may ask any questions pertaining to the contract, including questions pertaining to the design, progress schedule, or other issues. If requesting changes to any elements of the contract, submit a written explanation justifying the change(s), accompanied by diagrams, technical data, and any other justifying documents to the Contracting Officer. The Government recognizes only those changes agreed upon in writing by the Contracting Officer as official changes to the contract.

3.5 DESIGN

A) Design Schedule

1) The design work shall, thereafter, be completed in accordance with the following sequence/timeframe. Written approval from CO is required to proceed to the next level of design submittal. Contractor shall attend review meetings as scheduled.

Schedule Days Shall Be Completed Within Submit 35% Design Documents 50 calendar days after the NTP Government 35% Design Review 14 calendar days after submission 35% On-Board Review Meeting Material Procurement Start (187 days total) 7 calendar days after Government Review Submit 65% Design Documents 40 calendar days after 35% design approval Government 65% Design Review 14 calendar days after submission 65% On-Board Review Meeting 7 calendar days after Government Review Submit 95% Design Documents 25 calendar days after 65% design approval Government 95% Design Review 14 calendar days after submission 95% On-Board Review Meeting 7 calendar days after Government Review Submit Revised 95% Design Documents 15 calendar days after 95% design approval Government 95% Design Review 7 calendar days after revised 95% design review

Material Procurement Remaining 58

Design Subtotal: 258 calendar days

3.6 DESIGN REVIEW MEETINGS

A) The Contractor shall attend meetings with the Government at the 35%, 65% and 95% design stage to discuss details of the design with Government stakeholders. Submit all required design documents just prior to, or at the onset of each meeting.

B) The Contractor shall provide a complete transformer equipment specification and design at the 35% design stage.

M at er ia l P ro cu re m en t da ys

C) Upon completion of 35% design review and acceptance of electrical transformers by the Government, Contractor shall proceed and submit the electrical transformer submittals for review and approval (table 4.2 Construction Schedule). Contractor shall order the equipment to avoid any long lead times or delay in project completion.

D) The Contractor shall prepare all meeting minutes to document both party’s comments and distribute copies to attendees via email within 3-working days after each meeting.

E) The contractor shall provide a proper resolution for all legitimate issues brought up by Government reviewers and return the completed AF IMT 225 within 21 calendar days.

3.7 CONSTRUCTION PHASING PLAN – DEVELOPMENT

A) The contractor shall provide a construction phasing plan during the design stage to include schedule and sequencing. The Contractor shall determine what work can be accomplished while the building remains occupied and at what point the building must be vacated to accomplish the remaining portion of construction.

4.0 CONSTRUCTION

4.1 PRE-CONSTRUCTION CONFERENCE

A) The Contractor shall schedule a pre-construction conference with the CO.

B) The Pre-Construction Conference will include the agenda item: Confirm Construction

Phasing Plan. The Contractor will provide a detailed schedule with updated dates for the Phasing outlined in 3.7 A for discussion and concurrence.

C) Existing furniture and equipment to be affected during construction shall be moved and reinstall by the contractor. The contractor shall provide a container for storage of the furniture and equipment if necessary.

4.2 CONSTRUCTION SCHEDULE

Schedule Days Shall Be Completed Within

a) Material Submittals 30 calendar days after 35% and 95% Design Approval

b) Government Material Review 21 calendar days

d) Construction Time 200 calendar days

e) Unfavorable Weather 7 calendar days

Performance Subtotal 258 calendar days

4.3 WORKING HOURS AND DAYS

A) Follow the working hours and days listed in the original contact award.

B) Work outside of normal hours or days is prohibited without written approval of the CO. The CO has authorized the Contractor to perform site work between 0800 to 1800 hours, Monday through Friday, excluding US federal holidays. These hours and days apply to this task order only.

4.4 FEDERAL HOLIDAYS

4.5 Official US federal holidays are listed in the original contract award; however, changes may have been enacted since the award. Confirm presently observed US federal holidays at the link below. Select the “2024” tab for dates:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024

4.6 WEATHER DELAYS

A) The Contractor shall provide a weather delay request within 10 days of unfavorable weather that caused the work delay per FAR 52.249-10(b)(2).

4.7 START WORK NOTIFICATION

A) No less than 7 days prior to the start of on-site work, the Contractor shall inform the CO and CE PM in writing of their intended start date. The Contractor must have a fully coordinated the Work Clearance Request (AF Form 103) and have received approval of the Environmental Protection Plan (EPP) prior to being authorized to start on-site work.

B) See the original contract award for details concerning the AF IMT 103 C) See Section 01 57 19.30, TEMPORARY ENVIRONMENTAL CONTROLS – 18

WING concerning details about drafting and submitting the Environmental Protection Plan (EPP).

5.0 DESIGN REQUIREMENTS

5.1 GENERAL DISCLAIMER

A) Government review and approval of the Contractor’s designs, data, and other of technical information does not relieve the Contractor of the responsibility for technical accuracy and compliance with applicable codes, industry standards, and the intent of this SOW.

B) The Government shall not be responsible for any additional costs which could have been avoided by the Contractor providing an appropriate design.

5.2 DESIGN CRITERIA

A) Follow the design criteria of the original award except where revised by the attachments to the Task Order, to include specifications.

B) As a reference, Federal Facility Criteria (FFC) and regional design criteria include, but are not limited to:

• Federal Facilities Criteria (FFC) https://www.wbdg.org/ffc/federal-facility-criteria

• Unified Facilities Criteria (UFC) https://www/ http://wbdg.org/ccb/browse_cat.php?o=29&c=4)

• UFC 1-200-01 DoD Building Code https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

• Unified Facilities Guide Specifications (UFGS) http://wbdg.org/ccb/browse_org.php?o=70

• Unified Master Reference List https://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs/unified-master-reference-list

• Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and 1926 http://www.wbdg.org/ccb/browse_org.php?c=57

• USACE EM 385-1-1, Construction Safety Manual https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManual s/EM_385-1-1.pdf?ver=2015-04-09-142531-467

• Japan Environmental Governing Standards (JEGS) https://www.usfj.mil/Resources/JEGS/

• The Kadena Design Guide see the Attachment 5. Kadena Design Guide

The Designer of Record (DOR) may opt to incorporate building materials, construction and/or testing methods meeting Japan Industrial Standards (JIS) into the project, where not restricted, by incorporating criteria from with USACE POJ Japan District Design Guide (JDDG). The USACE Japan Edited Specifications (JES) documents reference common Japan-manufactured building materials and methods that have been evaluated by USACE/POJ as equivalencies and meet the material specifications and intent of the US specifications. Incorporated the JES in lieu of the corresponding UFGS when recommended by JDDG criteria.

6.0 SUBMITTAL REQUIREMENTS

6.1 GENERAL

A) Contractors shall follow the instruction in Section 01 33 00-A, 18 WG Submittal Guide.

B) Submittals for all materials and shop drawings must be coordinated and approved by the 718 CES Project Manager.

C) Project design will be coordinated with the 18CONS, the Using Agency, 718 CES/CENM and other agencies involved in project reviews.

D) The Contractor’s licensed Architects and Engineers shall stamp, date, and certify all professional design documents. Provide proper credentials prior to beginning design work. Construction documents must be stamped, signed, and dated prior to construction and upon completion of the project.

http://wbdg.org/ccb/browse_cat.php?o=29&c=4 http://wbdg.org/ccb/browse_cat.php?o=29&c=4 https://www/ http://wbdg/ https://www/ http://www.wbdg.org/ccb/browse_org.php?c=57 https://www/ https://www.usfj.mil/Resources/JEGS/

E) Submit a Basis of Design document for each construction discipline with the 35%, 65% and 95% design stages that show the design analysis calculations.

F) Submit all mandatory contract documents, such as “G” marked submittals, through the Contracting Officer with a properly filled-out AF IMT 3000.

G) Comply with any other Submittal Requirements in the original Contract Award.

H) When submitting Safety Data Sheet (SDS) for hazardous materials, disregard instructions requiring the AF Form 3952, and submit in conjunction with the EPP, but use a separate AF IMT 3000. List each SDS as a separate line on the AF IMT 3000.

Ensure each foreign language SDS is submitted with an English translation. If Japanese material to be used, A certificate of Noxious Substance Report shall be submitted for each material, and the date shall not be older than the SDS being provided.

6.2 SUBMITTAL DOCUMENT FORMAT

A) Submit all project documents and drawings formatted as Windows compatible versions of Microsoft Word, Microsoft Excel, and/or Adobe Acrobat (PDF). Drawing shall be submitted in the U.S. version of AutoCAD.

B) Submit all design documents at each stage of the design and acceptance process.

C) Provide two sets for each submittal: 1 set for 18 CONS/PKC and one set directly to the 718 CES/CENM flight managing the project. A set consists of one printed hard copy of each submitted document and a CD-R, DVD-R or CD-ROM containing all the documents. 18 CONS/PKC only receive one CD. No printed hard copy of each submitted documents is needed for 18 CONS/PKC.

D) Do not use media recorders that burn discs regionalized for Japan only. Media must not be regionalized at all.

E) Hard copies shall be submitted per the following schedule:

Submittal 35% Sets

65% Sets

95% Sets

Revised 95% Sets

1 B2 Drawings (half size) 1 1 1 1 2 A3 Drawings 1 1 1 1 3 Specification Package with AF IMT 66 1 1 1 1 4 Annotated Design Review Comments - 1 1 1 5 Design Analysis/Calculations 1 1 1 1 6 CD-R (all contract documents) 2 2 2 2 7 Draft DD Form 1354 - - 1 -

8 AF Form 3052 (Detailed Actual Cost Proposal/Estimate Breakdown)

1 - - -

9 Draft AF Form 3064 Progress Schedule - - 1 1 10 Approved EPP - - 1 - 11 Itemized Cost Proposal Breakdown - 1 - 1

Asbestos Containing Material (ACM) & Lead Based Paint (LBP) Test Reports – as required

- 1 - -

F) Submittals for all materials and shop drawings must be coordinated and approved by the 718CES Project Manager and the Contracting Officer.

6.3 SPECIFICATION PACKAGE AND SUBMITTAL REGISTER

A) As an attachment to the Specifications Package, include a copy of the completed AF IMT 66, Submittal Register, showing each submittal that will be required based upon the contractor’s design proposal and the UFGS, JES, or 18 Wing specifications that require specific submittals, such as items marked with a “G” that require a government review.

B) Mark all the submittal items in the catalogue cut with corresponding specification paragraph as required by section UFGS-01 33 00 submittal procedures.

6.4 AS-BUILT DRAWINGS

A) Contactors shall follow the instructions in Section 10 33 00-A, 18 WG Submittal Guide

B) Submit Contractor generated as-built drawings and annotated contract drawings on white paper along with 2 copies on CD (Non-Regionalized) containing all drawings in electronic CADD and PDF formats, as well as all other documents in Microsoft Word, Microsoft Excel, or Adobe Acrobat PDF.

C) Small binder-sized documents shall be letter size. Larger documents shall be provided in the most appropriate ISO size for detailed review, such as B4, B3, A3, A2, and/or A1.

D) Prior to Final inspection, provide copies of all submitted and approved Material Approval (AF IMT 3000), catalog cuts, maintenance manuals, and other documents as hard printed copies organized in document binders, and two copies on CD/DVD. Also, provide copies of all final approved AF Form 3000, Material Approval/Approved Submittal, and maintenance manuals.

E) Provide hard copy printouts of all final 100% design civil, structural, mechanical, and electrical, drawings on ISO A1 paper and digital versions on recordable disc media.

F) Incorporate the submittal requirements of UFGS 01 33 00, SUBMITTALS, and the requirements defined in the original contract award.

7.0 OTHER REQUIREMENTS

7.1 GENERAL

A) Follow all terms and requirements of the original contract award except where redefined in the Statement of Work or in the attached documents, specifications, or supplements.

B) Follow all terms, conditions, and Federal Acquisition Regulations (FAR) of the original contract award unless altered by the requirements of this SOW and its attachments.

C) The project engineer, the user, and 18 CONS/PKC representatives shall accompany the Contractor to conduct joint job site inspection prior to initiation of the site.

7.2 SPECIAL

A) Contractor shall provide a detailed assessment of the condition of the existing light poles within seven (7) business days of completing the inspection to the Contracting Officer or their representative. Assessment shall provide a detailed description of the current structural condition of the installed light poles. Additionally, this assessment shall contain detailed recommendations on repair and code compliance. Submittals shall be approved before procurement, fabrication, or delivery of items to the job site.

Partial submittals will not be accepted and will be returned without review. Submittals shall include the manufacturer's name, trade name, catalog model or number, nameplate data, size, layout dimensions, capacity, project specification and paragraph reference, applicable Federal, Military, industry and technical society publication references, and other information necessary to establish contract compliance of each item the Contractor proposes to furnish. Failure to furnish required submittals can be cause for rejection of the material. Approval of submittals shall not relieve the contractor his obligation to comply with the contract specifications and drawing.

B) Contractor shall schedule work to minimize interference with the facility’s normal operations. Allow transformers to remain in service until new transformers and all cable have been installed. Once switchover is completed and operational, removal of the old cable and T-Splices can be completed.

C) Contractor shall provide test boring of soil prior to construction to assess subsurface conditions underneath the affected worksite IAW UFC 3-220-10 and ASTM D1883.

Test boring logs showing soil classification using UCS (Unified Classification System), STP (standard penetration test) or DCPT (Dutch Cone penetration test values) shall be indicated on the contractor’s Civil Drawings submittal.

D) Any work that closes, prohibits, or limits facility access shall be coordinated through the 718 CES/CENMC office.

E) Storage of materials, latrines and field office or assembly area on base shall be authorized for this contract. The contractor shall prepare and submit proposed areas and layout details 45 days in advance to 718 CES/CENMC for approval.

F) The Contractor shall provide a weather delay request within 48 hours of inclement weather that caused the work delay.

G) Utilities Outage: The Contractor shall submit a schedule utility outage (e.g. electrical, HVAC, Fire alarm), if needed, to the Task Order Facility Manager and Project Manager in writing at least 45 days in advance of the proposed interruptions.

H) Contractor shall restore, repair, and replace surfaces that will be affected by removal and new work with finish to match existing or adjacent surfaces.

I) Contractor shall submit design calculations indicating the light poles wind and earthquake resistance and pole embedment depth sufficiency using wind and earthquake parameters indicated in ASCE 7 or UFC 3-301-1.

J) Cultural Asset Survey (CAS). Contractor shall provide all coordination and excavation services for five (5) archaeological tests at predetermined locations within the project area.

7.3 PRE-FINAL INSPECTION

A) A minimum of 10 calendar days before the final inspection date, the Contractor shall conduct a pre-final walk-through inspection in the presence of CO or authorized representative, CE Project Manager, and 18 CES/R&O SMEs and publish the pre-final inspection findings in a pre-final inspection report. A Beneficial Occupancy Determination (BOD) may be required for certain areas in the event it is in the best interest of the government to utilize the designated BOD areas.

7.4 FINAL INSPECTION

A) The final inspection report shall certify that all items of the work plan have been implemented and that the construction is complete.

B) DD Form 1354: The Contractor shall complete the DD Form 1354 for Government approval. Submit a draft version of the DD Form 1354 with the 95% design documents. Submit an interim DD Form 1354 at the pre-final inspection and a final DD Form 1354 with final billing. Prepare the DD Form 1354 in accordance with UFC 1-300-08.

8.0 ENVIRONMENTAL COMPLIANCE CRITERIA

8.1 GENERAL ENVIRONMENTAL COMPLIANCE

A) The Contractor shall draft and submit an Environmental Protection Plan (EPP) per Section 01 57 19.01 30, TEMPORARY ENVIRONMENTAL CONTROLS 18 WING, and comply with the plan during the entire Period of Performance.

B) The Contractor shall evaluate Government-provided records, the scope of work, and site conditions to identify the presence, location, and quantity of ACM and/or PACM, define the Class of Work for each disturbance, and develop appropriate plans in accordance with the technical specifications and applicable US federal and Japan regulations.

C) If after beginning site work the Contractor determines that materials that will be disturbed by the work require additional sampling, submit an Unexpected Discovery of Suspected Hazardous materials to the Contracting Officer per Section 01 57 19.01 30.

1) Note: If required by Japan regulations to submit facility-specific asbestos survey data to the GOJ, first consult with 18CONS and submit the completed GOJ PDF documents to the Contracting Officer/Administrator and request authorization to release Government information. Upon written approval, submit the Government reviewed and returned PDFs only to the GOJ.

D) Be advised that the Contracting Officer will not issue an NTP to begin on-site construction work until Government approval of the Contractor’s EPP. The AF103 Work Clearance Request will not be approved until 718 CES Environmental Office approves the EPP.

E) Submit the above items early to avoid a delay in your schedule. The Contractor is solely responsible for any delays attributed to the Government’s disapproval of plans that do not meet the defined requirements.

8.2 REQUIREMENTS FOR HAZARDOUS BUILDING MATERIALS

A) Asbestos-Containing Materials (ACM)

1) Comply with SECTION 02 82 00, ASBESTOS MITIGATION and SECTION 02 82 00.00 30, ASBESTOS MITIGATION –18 WING, for all asbestos-related work including sampling.

B) Lead-Based Paint (LBP)

1) Comply with SECTION 02 83 00, LEAD MITIGATION and SECTION 02 83

00.00 30, LEAD MITIGATION –18 WING, for all lead-related work including sampling.

C) Fluorescent Lighting Lamps and Ballasts

1) Comply with SECTION 02 84 16.01 30, PCB-CONTAINING BALLASTS AND

MERCURY-CONTAINING LAMPS, for all work pertaining to fluorescent ballasts and lamps.

D) Polychlorinated Biphenyls (PCBs)

1) Comply with SECTION 01 57 19.01 30, TEMPORARY ENVIRONMENTAL

CONTROLS – 18 WING and JEGS for all other work pertaining to PCBs.

E) Unexpected Discovery of Hazardous Building Materials

1) Comply with the instructions in SECTION 01 57 19.01 30.

9.0 DETAILED DESCRIPTION OF WORK

9.1 ASBESTOS/LBP-RELATED WORK

A) General

1) Government has shown records of ACM/LBP of this facility, building materials to be disturbed are presume positive by this project.

2) The Contractor shall ensure all ACM/LBP related assessments, surveys, sampling, reporting, abatement plan design and execution, and waste disposal is conducted by personnel trained and certified in accordance with the applicable Code of Federal Regulations (CFR) and the requirements in the specifications and supplements identified in the SOW.

3) ACM/LBP Specific Scope (Survey and Abatement Work):

1. Conduct an ACM and LBP site survey during the design phase per the specifications and supplements and submit Sampling and Analysis Report(s) to the Contracting Officer. Incorporate abatement of all regulated materials, if any, into the construction plans and schedule.

4) Abatement of Identified Materials

1. The Contractor shall utilize certified personnel to plan, abate, and dispose of the materials identified in the attached survey records in accordance with applicable contract SECTIONS.

5) Specific materials identified include the abatement of:

1. All materials identified by surveys conducted by the Contractor.

9.2 CIVIL WORK

A) Demolition/Removal Work

1) Demolish Transformer Houses TH #6 and TH #7 structures to include concrete foundation, roof slab, CMU walls, doors, louvers, grade beams, concrete stoop, footings, and all other aggregate elements.

2) Disconnect and cap off any building and manhole utilities as required.

B) New Construction/Installation Work

1) Construct new concrete pads with stub-up (qty 2) to supply power and conduit to new replacement transformers.

2) Install bollards for protection of new CJP/EMH12, TH-6 and TH-7 replacement transformers.

3) Construct two support structures to mount new MDPs at new transformer locations.

4) Excavate/trench/bore from demolished TH-6 to new replacement transformer concrete pad with stub up.

5) Excavate/trench/bore from EMH-14 to new TH-7 replacement transformer concrete pad with stub up.

6) Excavate/trench/bore new secondary lighting circuit for all new pole lights (North

Beach lodging, North Beach Coastline, North Beach Road).

7) Construct new wooden fence to fill in exposed gap due to demolition of TH-6.

8) Civil Notes:

a. As-built’s are not available. Foundational depth is estimated to be 1000-mm.

Contractor is responsible for verifying depth and to ensuring demolition is to the bottom of the existing foundation.

b. Siting for all work must be coordinated and approved by community planning/CENPL.

c. The Contractor is responsible for all trench/boring/excavation, backfill materials, compaction, grading, sub-base, base course, drainage, sodding and seeding as required for adequate landscape restoration, erosion control and storm water drainage of the affected areas.

d. The Contractor shall restore all excavated damaged areas back to the same as existing adjacent surface and to ensure adequate landscape restoration, erosion control and storm water drainage of the affected areas. This includes backfill, sub-base, base course, drainage, sodding, seeding, grading, and compaction to 95 percent of JIS A1210 maximum density on unpaved areas. Provide hydroseed with 50-mm thick topsoil as required. Provide additional topsoil from approved sources off the site if stockpiled material is insufficient to complete work indicated. Backfill and topsoil material shall be free of hazardous materials, natural friable soil representative of productive soils in the vicinity. It shall be free of stumps, rocks larger than 20-mm diameter (with maximum 3 percent retained on 6-mm screen), brush, weeds, toxic substances, and other material or substances detrimental to plant growth. Finished ground surface shall be smooth and of uniform texture, no depressed area where ponding or stagnant water might occur. Surface shall show no deviations more than 3/8 inch when tested with a 10-foot straight edge and shall follow the general contour of the adjacent areas.

9.3 ARCHITECTURAL WORK

A) Demolition/Removal Work

1) Demolish 8 concrete poles, lighting fixtures and all associated electrical equipment for North Beach Coastline and North Beach Roadway.

2) Demolish 4 wooden poles, lighting fixtures and all associated electrical equipment for North Beach Lodging (100, 102, 104, 106).

3) Demolish 4 light fixtures only at South Beach Pedestrian Walkway. Poles will remain and retrofitted with new turtle lighting.

4) Demolish all below surface pole foundations. Contractor to verify depth to ensure the entire foundation is demolished.

B) New Construction/Installation Work

1. Okuma is a turtle-nesting beach. Design and construction shall comply with environmental/wildlife technical standards and all other federal, state, or local regulations/codes not listed in this statement of work.

2. Light Poles

a. Design/Install 17-32 ft tall concrete poles for North Beach Coastline, North

Beach Roadway, and North Beach Lodging (100, 102, 104, 106). Pole height TBD based on design. Poles shall be concrete prestressed poles with galvanized prestressing strands. Poles shall be designed for 185 MPH winds.

3. Light fixtures for newly installed poles:

a. Design/Install 14 Turtle Safe Light fixtures for new concrete poles.

b. Design/Install 4 Turtle Safe Light fixtures for South Beach Pedestrian Walkway poles.

4. Architectural Notes:

a. All poles shall be designed to meet environmental criteria for height, location, and orientation.

b. All light fixtures shall be designed to meet environmental criteria for type of light fixture shielding and high enough wavelengths required to reduce light pollution.

c. A qualified engineer with knowledge of local soil conditions is required for pole installation due to varying site/soil conditions. Contractor shall conduct a geotechnical investigation for subsurface and soil boring conditions and provide any plans and design analysis to the Government for review.

d. Contractor is responsible for the correct design, operation, Center and Plumb of the installed concrete poles and lighting systems.

9.4 ELECTRICAL WORK

A) Demolition/Removal Work

1) Demolition all TH-6 and TH-7 electrical equipment to include all pole mounted transformers, MDP, arresters, SPDs, hardware, components, controls, wiring, disconnects, panels, conduit, accessories, etc.

2) Disconnect all secondary circuits and equipment from the load side of existing MDP and isolate for reconnection to new MDP.

3) Demolish HV Primary cable from CJP-6/EMH-11 to TH-6 and TH-7.

4) Demolish LV Secondary lighting circuit for North Beach Lodging, Roadway, and

Beach pole lighting.

5) Demolish existing T-splices and existing load junctions inside affected manholes.

6) Disconnect and isolate all secondary lighting circuits for poles being replaced.

B) New Construction/Installation Work

1) Transformer

a. Install two new (2) US-type three-phase pad-mounted transformers with secondary voltage 120/208. Transformers will be sized as required for all equipment referenced in this SOW.

b. Install Main Distribution Panels (MDP) for new transformers. MDPs and feeder system will be stainless steel and adequate to support existing secondary power requirements.

c. Install new smart watthour meter at each transformer with empty conduit (stub out) for future LAN connection. See attachment “AMRS Meter Specification”.

Smart watthour meters shall be installed at MDP station.

2) Cable Junction Pedestal (CJP)

a. Install new 4-way CJP at EMH12 with all necessary appurtenances, hardware and accessories required to supply power to new transformers.

3) MV Primary Cable

a. Install new MV primary cable:

(1) From CJP6/EMH-11 to new CJP/EMH-12 using existing 4” spare duct.

(2) From new CJP/EMH-12 to demolished TH-6 using existing 4” spare duct.

(3) Intercept MV cable at demolished TH-6 and install MV circuit in 5” conduit for new TH-6 replacement transformer.

(4) From new CJP/EMH-12 to EMH-14 using existing 4” spare duct

(5) From EMH-14 to new TH-7 replacement transformer. Install 5” spare conduit in trench.

b. Install all necessary primary circuit conduit, handholes, in-line splices, load break elbows and mounting equipment.

4) LV Secondary Cable

a. Install new underground secondary lighting circuit for North Beach Road, Coastline and Lodging.

b. Install Handholes (HH), lighting controls, panels, grounding system and all associated circuit equipment/connections as required to make the system operational and compliant.

c. Where the last junction boxes are installed, the contractor shall run a continuous lighting circuit wire from the junction box to the luminaire.

d. Connect all secondary circuits that were isolated during the demo of TH-6 and TH-7 back into the new MDPs.

5) Electrical Notes:

a. Unless otherwise indicated, the electrical design and construction for this project shall comply with the latest edition of UFC 1-200-01, UFC 3-501-01, UFC 3- 530-01, UFC 3- 550-01, NFPA 70, IEEE C2, Kadena Design Guide and all other applicable design criteria.

b. Transformers shall be 100% stainless steel construction per Kadena Design Guide. Ensure all transformers meet the JEGS requirement to contain no detectable PCB. Apply PCB Free labels. as required.

c. Contractor shall follow NEC requirements for excavation, laying of cables/conduits/caution tape, concrete encasement for underground utilities and refilling trenches as required.

d. Contractor shall coordinate and deliver all items to be disposed of to include transformers, switchgear, and other dielectric oil-containing items to Bldg 1465.

All items to be disposed must be coordinated with 18 CES/CEOFE and 718 CES/CEIE prior to drop off at B1465. All delivered items must have the date removed and removal location (set number, circuit number, or Bldg number) written on the chassis. Contractor should ask PM to contact Environmental Flight in advance of removal if item seem to have leaked oil in the past.

e. Any Phasing requirements occurring during the pre-construction stage or construction stage due to POWER OUTAGE plan shall be at no additional cost to the government.

f. The contractor shall submit a schedule of all utility outages (water, sewer, electrical, comm/data) to project manager(718CES/CENMA) at design phase and shall notify to the COR at least 45 calendar days in advance.

g. Contractor shall provide the phasing plans during the design stage to include a provision that the old transformers and lighting will remain in service until new transformer and lighting circuit have been installed and energized.

h. Turtle safe Light requirements should be designed in accordance with UFC 3- 530-01 and recommendations from the IES Lighting Handbook and the Wildlife Commission. Contractor is responsible for ensuring that at no times will the cable bending radius be tighter than that detailed in the standards during storage and installation. If excessive bending was exerted on any cable, the cable shall be replaced at contractors’ cost.

i. Provide temporary power (emergency generator) to all affected facilities during switchover outages. Outages shall be minimized to greatest extent possible.

ATTACHMENTS:

1. Work Site Location Diagram

2. As-Built Drawings

3. Conceptual Floor Plan

4. Hazardous Building Material Information

a) Asbestos Sampling and Analysis Report (Survey)

b) LBP Sampling and Analysis Report (Survey)

5. Technical Specifications

a) Kadena Design Guide

6. Environmental Specifications (See CEI for latest edition during bidding)

a) Section 01 57 19 .01 30, Temporary Environmental Controls-18 Wing

b) Section 02 82 00, Asbestos Mitigation

c) Section 02 82 00.01 30, Asbestos Mitigation-18 Wing

d) Section 02 83 00, Lead Mitigation

e) Section 02 83 00.01 30, Lead Mitigation-18 Wing

f) Section 02 84 16.01 30, PCB-Containing Ballasts, and Mercury-Containing Lamps-18

Wing

7. Forms:

a) Signed DD Form 1391 or 332

b) AF Form 332 or DD Form 1391

c) AF Form 3052 (Contractor)

d) AF Form 3052 (Government)

e) AF Form 9