Retrofit Whiteboards.docx

COMSTOCK PUBLIC SCHOOLS

REQUEST FOR PROPOSAL

Whiteboards

PROPOSAL DUE DATE/TIME: June 8th, 2020 @ 2:00 PM

Ms, Michelle Darnell Finance Director 3010 Gull Road Kalamazoo, MI 49048 darnellm@comstockps.org

Any questions pertaining to materials or installation should be directed to Sean Gillette.

GilletteS@comstockps.org

Mandatory pre-bid meeting will take place June 1, 2020 at 9:00 a.m.

Comstock Public Schools Administration Building 3010 Gull Road Kalamazoo, MI. 49048 Please come around to the back of the building and request access at the far West door.

We will travel from there to the High School to verify counts and sizes.

COMSTOCK PUBLIC SCHOOLS is requesting proposals for the following Whiteboards.

Requirements

Quantity: To be determined at Mandatory walk through at 2 school locations.

Size: Ranges from 4’ x 8’ to 4’ x 16’

Design: Magnetic dry erase board with marker tray and map rail. Writing surface to be porcelain enamel on steel

Availability: All proposals will include the availability of materials and installation timelines if bid is accepted.

Units must include at a minimum:

· Porcelain Steel (Magnetic) surfaces

· Map rails

· Aluminum frames

· Hidden fastener system

Please include any other material costs expected.

All proposals will include a detailed costing. At a minimum the following items will be listed as a separate cost at each location:

· Whiteboards at each location.

· Labor at each location.

· Installation of materials at each location.

Material samples and/or scaled versions of proposed units must be available for inspection.

The Board of Education reserves the right to reject any or all bids.

The Board of Education will make the final determination as to the proposal that fits the district’s needs.

Alternate designs may be considered.

CONFLICT OF INTEREST AFFIDAVIT

This affidavit is required by state law and complies with the State of Michigan, Act No. 232 of Public Acts of 2004, Enrolled House Bill No. 5376, Sec. 1267, paragraph 3, and sub-paragraph (d), as listed below:

(3) The advertisement for bids (and proposals) shall do all of the following:

State that the bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive of the public school academy. A board, intermediate school board, or board of directors shall not accept a bid that does not include this sworn and notarized disclosure statement.

Check one of the two boxes below.

❑ List and describe all existing Conflicts of Interest. (Attach an additional page if necessary.)

❑ To the best of my knowledge, no conflict of interest exists.

NOTARY: State of County of

Sworn to and subscribed before me, a notary public in and for the above state and county, on this

Day of , 20 .

Notary Public My commission expires:

Seal

ASSURANCES and CERTIFICATIONS

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant hereby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., the School District Name, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran Linked Business. Please refer to the “Iran Economic Sanction Act” Public Act 517 for clarifications or questions. Comstock public schools as a Michigan public entity is required to follow Public Act 517 of 2012.

INSTRUCTIONS TO BIDDERS

Unless otherwise modified by the request for proposals for a specific project, these instructions shall form a part of all bid specifications:

A. The naming of a given manufacturer and model number is not intended to limit bidding but to establish the level of quality desired for the various items required. Bidders should exercise care in bidding equivalent items. Complete descriptive literature must accompany proposed equivalent bids. Samples will be requested if deemed necessary by the district or its architect, construction manager or other designee (collectively, "school officials").

B. Bid price shall include delivery to the point of use. Where it shall be deemed necessary by school officials, the successful bidder shall be prepared at no additional cost to provide instruction in use and care of equipment delivered in both written form and on a demonstration basis.

C. Optional accessories necessary for the basic use of equipment shall be included in the base bid. Such accessories not necessary for the basic use but deemed desirable shall be included as an alternative bid with a complete description.

D. Each group of items or individual item, if classified in this way, shall constitute a separate bid. The Board of Education, however, may in its sole discretion accept a combined bid for all items bid by one bidder.

E. Delivery date is a part of the bid and shall be submitted on the bid form at the time of bidding.

F. Bidders are required to use the bid form attached for base bids. Alternate bids may be attached to the bid form. If there is no bid form for an RFP please provide your own.

G. All bids shall be exclusive of applicable excise taxes. Exemption forms will be executed when necessary.

H. All bids shall be submitted in sealed envelopes clearly marked with the words "Bid Opening", including specifically the date and time of bid opening, the bid, and the name of the bidder.

I. In the event of discrepancies between the unit price and extension, the unit price shall prevail.

J. Manufacturer's written guarantees shall accompany each bid. Bidders may state in writing, additional guarantees which will become a part of the bid and considered in making awards.

K. Where applicable, service facilities and convenience of service may at the sole discretion of the district be considered as part of the bid. When necessary in the sole discretion of the district, bidders shall submit evidence of ability to install adequately, service or supply the required items, and that the sale or provision of such items or services is a substantial, regular and continuous part of the bidder's business.

L. Where applicable, bidders shall certify in writing that all relevant Federal, State, and local laws have been complied with.

M. Each bid when specified shall be accompanied by either a bond for the full amount of the bid or a cashier's check or letter of credit equal to ten percent (10%) or the percentage of the total bid contained in the bid solicitation, whichever is greater, and a statement indicating no outstanding personal property tax obligations.

N. All necessary insurance certificates shall be supplied only when specifically requested.

O. No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Superintendent.

P. The bidder acknowledges that by submitting a bid, the specifications and other instructions are in the bidder's opinion, appropriate and adequate for the intended purpose.

Subject to applicable law, the Board of Education reserves the right to:

A. reject any or all bids without assigning any reason therefore;

B. be the sole judge of equivalency;

C. waive any bid requirement in accepting or rejecting bids.

D. accept the bid that the Board of Education, in its sole discretion, best serves the interests of the district.

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