Response to Offeror Questions document.pdf
PDF 49 KB Posted
- Attached to
- BHSU Alumni Fall Magazine-Print Project
- Solicitation number
- 26RFP19782
- Issued by
- Kingsbury County, South Dakota
About this file
This Response to Offeror Questions document addresses clarifications submitted by potential vendors regarding Black Hills State University's Request for Proposal (RFP# 26RFP19782) for alumni magazine printing services. The RFP seeks printing services for the BHSU Alumni Fall Magazine, a 24-page publication (8.5" x 11" finished size) to be produced in full color on 80# silk cover stock and 60# silk text stock with V-fold saddle-stitching and aqueous coating. The university requires 20,000 copies per issue with three issues annually, encompassing all prepress, printing, bindery, mailing, and fulfillment services. The proposal submission deadline is May 28, 2026, at 2:00 PM Mountain Time in electronic PDF format to Barbara.Mustard@sdsmt.edu, with offeror questions due by May 6, 2026. The anticipated award decision and contract negotiation date is June 12, 2026, with the contract term commencing upon signature and extending through December 15, 2028, with options to renew for up to two additional one-year increments. The initial contract covers three years of production for Fall 2026, 2027, and 2028, representing approximately 60,000 copies annually.
The responses to offeror questions confirm several technical specifications: aqueous spot gloss coating is required on the cover to exclude the mailing panel, V-fold construction is preferred over perfect binding, and all sheets must be creased or scored. The university indicates openness to alternative proposals, including cost-saving options such as running gloss paper on both cover and text, and is receptive to value-added services such as Omni-Channel Online Platforms to enhance print effectiveness. Vendors must provide detailed pricing for each service component, including cost options for changes after proofs and pricing for additional copies in 500 and 1,000-copy increments. The RFP requires vendors to maintain Commercial General Liability insurance of $1,000,000 per occurrence, Professional Liability of $1,000,000, Business Automobile Liability of $1,000,000 per accident, and Workers' Compensation insurance as required by state law. Postage costs will be reimbursed separately through standard state reimbursement procedures and will not factor into the award decision. No specific budget range or set-aside designations are indicated in the documentation.
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| File | Type | Posted |
|---|---|---|
| RFP Document.pdf | ||
| RFP Document.pdf |
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Text version
Questions & Answers RFP# 26RFP19782 – BHSU Alumni Magazine
Q - Is aqueous coating on text weight pages something
A -who can produce these same high- results with our given specs.
Q - Is a V-
A - Yes, we want a V-Fold as opposed to a “perfect bind”. The magazine is folded in half & saddle- -fold and a perfect bind is how the pages are secured and the resulting spine. V-fold uses staples along a folded spine, whereas “perfect binding” uses strong glue to attach individual pages to a
Q - The request references spot gloss aqueous -the mail panel -
A - The gloss aqueous spot coat on cover to exclude mailing area is to ensure addresses
Q - - vs. like a matte varnish - seemed interesting that it was silk paper but gloss coating.
A -ves.
Q - The version changes for removing indicia and changing return address -
A - -campus addresses” address these for us, ship them all to me and then our on- delivers them to each on-campus address for us without the need for individual magazine postage or
A - - we could quote as requested and then additional options
Q - For example soft touch outside coating -
Adding Connect to the mailing which is an Omni-Channel Online Platform to increase results of
-46%.
professional and focused online component to the print piece. It adds 8-16 additional online impressions to the print piece. ctive and we would love options or alternatives proposed”.
Q -
A -
Q -
A -
Q - Does that need to be dull or if we run we both cover and text can we run Gloss paper, would run grain direct for both cover and text with this method and provide cost savings.
A -alternatives proposed”.
Q - All sheets must be creased (scored).
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