Response to Offeror Questions document.pdf

This Response to Offeror Questions document pertains to Black Hills State University's Request for Proposal (RFP #26RFP18784) for professional design services to develop a comprehensive housing master plan for the university's Spearfish, South Dakota campus. The RFP solicits proposals from qualified firms to create an updated housing master plan encompassing capital development, renovation, and housing utilization strategies, with deliverables including a final document with narrative text, charts, and an illustrative campus plan drawing. Offerors were required to submit electronic PDF proposals by February 9, 2026, at 2:00 PM MST, with an offeror questions deadline of January 21, 2026, and university responses provided by January 26, 2026. The anticipated award decision is scheduled for February 17, 2026, with full completion of all deliverables required by December 1, 2026. The contract term extends up to one year with termination possible by either party with thirty days' written notice.

The project budget is established at $75,000 and is potentially negotiable for additional deliverables beyond the base scope. Insurance requirements for the selected contractor include commercial general liability insurance of at least $1,000,000 per occurrence, professional liability insurance of at least $1,000,000, business automobile liability insurance of at least $1,000,000 per accident, and workers' compensation insurance as mandated by South Dakota law. The RFP does not specify set-aside designations or restrictions on respondent types, indicating open competition among design and planning firms. Evaluation criteria encompass technical competence, available resources, past performance, project management techniques, and familiarity with the project locale. All work products, reports, plans, and specifications become the property of the State of South Dakota upon project completion.