Response form_RFQ 12319824Q0043.pdf
PDF 225 KB Posted
- Solicitation number
- 12319824Q0043
About this file
This document is a Request for Quotation (RFQ) for meeting/event planning services, equipment, and a venue for the Food and Nutrition Service (FNS) 2024 All Retailer Operations & Compliance (ROC) Meeting. The government is seeking a contractor to provide hotel meeting rooms, sleeping rooms, and audio/visual services for up to 170 ROC staff members during the week of August 12, 2024 (primary date) or August 19, 2024 (alternate date). The three-day meeting requires a large meeting space, breakout rooms, and A/V equipment/support. Lodging is needed from Monday through Friday. The contractor must be located within specific regions of San Diego, CA. Vendors are encouraged to submit pricing for both the primary and alternate dates. The resulting purchase order will be awarded based on a best value evaluation.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - Pricing_12319824Q0043.xlsx | XLSX spreadsheet | |
| RFQ - 12319824Q0043 All ROC Meeting.pdf |
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Text version
Response to Quotation (RFQ) No.
Name of Contractor:
Property Address:
1. Provide chart which outlines date availability for the all choice dates as identified in the Detailed Requirements section, Part III, 1.4.
2. Describe your cancellation procedures and fees associated in dollars, including a maximum cancellation fee as identified in Technical Evaluation Criteria 1.b.
3. Are you including a draft venue contract/agreement if you plan to ask the government to sign such a document?
☐Yes
☐No
4. Provide your per diem rate. This rate cannot be equivalent to the Washington, D.C. area, GSA Locality of the District of Columbia. Pricing must be offered at the government per diem rate or below as identified in Technical Evaluation Criteria 2.a.
5. Provide a map documenting the driving distance from your property and BWI, DCA and IAD as identified in Technical Evaluation Criteria 2.b.
7. Describe the availability of high speed wireless internet connection (WiFi) and areas where it can be accessed as identified in Technical Evaluation Criteria 4.
8. Provide the availability and options for beverage service, refreshment services, and boxed lunch options as identified in Technical Evaluation Criteria 5 and Detailed Requirement Section III, 2.5 E 1-4 and F.
9. Describe the availability of a nonsmoking lodging room block within the facility and free or comped on-site parking as identified in Technical Evaluation Criteria 6.c and Detailed Requirements Section III, 2.3 A.2.
6. Provide a floor plan of your property which indicates the space being offered, seating capacity, and location of ramps and elevators as identified in Technical Evaluation Criteria 3 a-e.
12. Provide the Project Manager's and on-site AV/IT support's qualifications as identified in Technical Evaluation Criteria 8.a and 9.a.
11. Provide a list of walkable restaurants and attractions including distances as identified in Technical Evaluation Criteria 6 and Detailed Requirements Section III, 2.3 A.1.
10. Describe the cleaning standards and location of hand sanitizer stations as identified in Technical Evaluation Criteria 6.d. and Detailed Requirement Section III, 2.3 A.2.
15. Provide cancellation procedures and fees, expressed in dollars as identified in Technical Evaluation Criteria 10.
14. Provide three past references as identified in Technical Evaluation 9.
13. Provide the AV or IT support to be provided as identified in Technical Evaluation Criteria Criteria 8.b, 9.b and 9.c.
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| RFQ: |
| Contractor: |
| Availability: |
| Per diem: |
| Map: |
| Floor plan: |
| WiFi: |
| Food: |
| PM Quals: |
| Cancellation: |
| Property Address: |
| Restaurants: |
| Rooms: |
| References: |
| AV: |
| Cleaning: |
File details come from the government source that posted it. Updated .