Residential solid waste disposal Recycling R.pdf

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BOARD OF COUNTY

COMMISSIONERS

REQUEST FOR PROPOSAL

RESIDENTIAL CURBSIDE SOLID WASTE AND RECYCLABLE

COLLECTION SERVICES FOR CAMDEN COUNTY, GEORGIA

RFP #P27-208-03

PROPOSAL DUE:

September 17, 2026, 2:00PM EST

Purchasing Contact: Kelsey Kelley, Purchasing Officer Email: bids@camdencountyga.gov mailto:bids@camdencountyga.gov

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REQUEST FOR PROPOSALS

RESIDENTIAL CURBSIDE SOLID WASTE AND RECYCLABLE COLLECTION SERVICES

CAMDEN COUNTY, GEORGIA

Proposal Number: P27-208-03

Due Date: September 17, 2026, 2PM EST

TABLE OF CONTENTS

SECTION 1 – NOTICE TO PROPOSERS

SECTION 2 – ABOUT CAMDEN COUNTY

SECTION 3 – PROCUREMENT SCHEDULE

SECTION 4 – SCOPE OF WORK

SECTION 5 – PROPOSAL SUBMISSION REQUIREMENTS

SECTION 6 – PROPOSAL EVALUATION PROCESS

SECTION 7 – PROPOSAL FORMS

SECTION 8 – EXHIBITS

Exhibit A – Draft Agreement for Solid Waste and Recyclable Materials Collection Service

Exhibit B –Map of Current Service Area

Exhibit C –County Owned Facility Locations

Exhibit D-Solid Waste Holidays

Exhibit E-Solid Waste Rates

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Notice to Proposers

The Camden County Board of Commissioners is seeking proposals from qualified firms to provide Solid Waste and Recyclable Material Collection Services for unincorporated Camden County. Solid Waste collection is mandatory for all residential customers.

SUBMISSION: One (1) original and four (4) copies of required proposal document must be submitted in a sealed envelope marked “CAMDEN COUNTY CURBSIDE WASTE AND RECYCABLE SERVICES- Proposal #P27-208-03”, mailed or dropped off at the address below.

U.S. Postal Service: FEDEX/UPS:

Camden County Board of Commissioners Attn: Purchasing Office P.O. Box 99 Woodbine, GA 31569

Camden County Board of Commissioners Attn: Purchasing Office 200 E. 4th St.

Woodbine, GA 31569

The proposal opening will be conducted in person on September 17, 2026, at 2PM, in the historic court room, located at 200 East 4th Street, Woodbine, GA 31569. Proposal prices will not be read.

Proposals will be accepted at the above address until the time and date specified above, and immediately after will be publicly opened and contractor names only will be read aloud.

Proposals received after the required time or in any other location other than the Purchasing Office will not be accepted. Camden County will not be held liable for misdirected deliveries nor deliveries that are late due to shipping carriers. Faxed submissions will not be accepted.

All proposals submitted in response to this request shall become the property of Camden County and will be a matter of public record available for review after award.

Proposals may be withdrawn by written request only if the request is received prior to the time and date set for the opening proposals. Negligence on the part of the proposer in preparing the proposal confers no right to withdrawal or modification of the proposal after it has been opened. No proposal may be withdrawn for a period of one hundred eighty (180) days after the time and date of opening of proposals.

QUESTIONS: regarding this project may be directed in writing to the Purchasing Officer, Kelsey Kelley, at 200E. 4th Street, Woodbine, Georgia 31569. All questions shall be received by September 4, 2026, and answered by September 10, 2026. Questions must be emailed to bids@camdencountyga.gov.

2.0 About Camden County

2.1 Location and Population

Camden County covers 659 square miles in the southeastern corner of Georgia. It is bordered by the State of Florida to the south, the Atlantic Ocean to the east, Glynn County to the north, and Brantley and Charlton counties to the west. Interstate 95, U.S. Highway 17, and Georgia Highway 17 pass through the County.

There are three municipalities located in the County: Kingsland, St. Mary’s, and Woodbine. Camden County had a population of 54,666 in 2019 with 1,412 living in the City of Woodbine, 17,093 living in the City of

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Kingsland, 18,077 living in the City of St. Mary’s 18,087 living in the unincorporated County. Table 1 shows the 2025 population of each local government. Table 2 shows the projected population of the entire County through 2045.

Table 1 Population of Camden County and Municipalities, 2025 Jurisdiction Population Unincorporated Camden County 17,244 (1) City of Kingsland 21,299 (2) City of St. Marys 20,546 (2) City of Woodbine 1,409(3) Camden County (Total) 60,143 (2)

1. Calculated

2. US Census Bureau Quick Facts www.census.gov/quickfacts/table/PST045215/13039

3. Georgia Municipal Association Dashboard https://www.gacities.com/resources/data-tools/gma-dashboard

Table 2 Population Projections for Camden County Year Population 2030 64,342 2035 67,997 2040 71,020 2045 73,674 Source: Governor’s Office of Planning and Budget https://opb.georgia.gov/census-data/population-projections

2.2 Description of Current Solid Waste and Recycling Services Camden County has an Agreement with a private service provider for the following services:

Weekly, curbside collection of solid waste placed in 96-gallon wheeled carts provided by the Contractor and delivery of all solid waste collected to the Camden Co-SR110 MSWL located at 5395 Highway 110, Folkston, Georgia.

Weekly, curbside collection of Recyclable Materials (currently consisting of glass, aluminum, steel, HDPE and PET plastic containers; newspaper; magazines; and corrugated cardboard) from eighteen (18) gallon bins provided by the Contactor in Bundles and delivered to Recycling Facility arranged by the Contractor.

Collection of bulky items, including white goods, within ten (10) days upon request of the customer and delivery to Camden Co - S.R. 110 MSW Landfill.

Weekly cart-based collection of solid waste from selected buildings and facilities owned, leased or under the direct control of the Camden County Board of Commissioners. Please see Exhibit C for a list of the buildings.

The County’s current Agreement for solid waste and recycling collection services expires on June 30, 2027.

http://www.census.gov/quickfacts/table/PST045215/13039 https://www.gacities.com/resources/data-tools/gma-dashboard https://opb.georgia.gov/census-data/population-projections

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A map of the current residential solid waste and recycling service collection areas are shown here:

https://www.co.camden.ga.us/ImageRepository/Document?documentId=13358

2.3 Modification to Existing Services

The County intends to modify this service model under this procurement so that weekly solid waste collection remains mandatory for all customers while curbside recycling collection will be available only to customers electing the optional recycling service, only with Board of Commissioners approval.

3.0 Procurement Schedule

Table 3 shows the anticipated schedule for this procurement. Any changes to this schedule will be posted to the Camden County website at www.camdencountyga.gov.

Table 3 Procurement Schedule

Task Estimated Date RFP Issued August 6, 2026 Mandatory Pre-Bid Meeting August 26, 2026, 10AM Deadline for Questions September 4,2026 5PM Questions Answered September 10, 2026, 5 PM Proposals Due September 17, 2026 2 PM Presentations Week of September 21, Consideration by Board of Commissioners October 2026 Notice of Intent to Award October 2026 Service begins July 1, 2027

3.1 Mandatory Pre-Proposal Conference

There will be a mandatory pre bid held on August 26, 2026, at 10:00AM in the Historic Courtroom located on the 2nd Floor at 200 E 4th St. Woodbine, Ga 31569.

3.2 Deadline for Inquiries

It is the responsibility of each Proposer to examine the entire RFP and seek clarification if needed. Questions and inquiries will be accepted by any and all proposers. Camden County Purchasing Officer is the sole point of contact for this solicitation unless otherwise instructed herein. Questions may be emailed to Kelsey Kelley at bids@camdencountyga.gov. No phone calls, please. Unauthorized contact with other Camden County staff regarding the RFP may result in the disqualification of the Proposer. Inquiries pertaining to Requests for Proposals must give RFP number and title. Material questions will be answered in writing, typically by posting to the county website as an addendum. It is the sole responsibility of the proposer to check the website (www.camdencountyga.us) regularly up to and include the date the proposals are due.

3.3 Proposal Due Date and Opening Date

Proposals are due by 2:00 PM, EST on Thursday, September 17, 2026, at the following address:

U.S. Postal Service: FEDEX/UPS:

Camden County Board of Commissioners Attn: Purchasing Office P.O. Box 99 Woodbine, GA 31569

Camden County Board of Commissioners Attn: Purchasing Office 200 E. 4th St.

Woodbine, GA 31569 https://www.co.camden.ga.us/ImageRepository/Document?documentId=13358 http://www.camdencountyga.gov/ mailto:bids@camdencountyga.gov http://www.camdencountyga.us/

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3.4 Presentations

The County may request that selected Proposers participate in presentations with the County’s Board of Commissioners. If a presentation is needed during the evaluation process, the County estimates that any such presentation will be conducted during the month of September 2026 (which is subject to change).

Each presenter will have 45 minutes, 30 minutes for the presentation and then 15 minutes for Q&A.

3.5 Approval of Contract Award

The County anticipates that the negotiated contract shall be presented for consideration by the Camden County Board of Commissioners at the Board meeting in October 2026.

3.6 Commencement of Solid Waste and Recycling Services

Proposer(s) awarded a contract shall commence solid waste and recycling services at 12:00 a.m. Saturday, July 1, 2027.

4.0 Scope of Work

This section summarizes the scope of work requested. Proposers shall review the Draft Agreement in Exhibit A for further understanding of the scope of work. The Draft Agreement may be revised, with mutual consent, during negotiations with the successful Proposer(s).

4.1 Term

The initial term for the Agreement between the County and the successful Proposer shall be for five (5) years commencing on July 1, 2027, at 12:00 AM, EST. The County may renew the contract for up to two (2) additional two (2) year terms upon expiration of the initial term on June 30, 2032, at 11:59 PM, EST.

4.2 Program Structure

Weekly curbside solid waste collection shall be provided to all residential customers within the service area. Weekly curbside recycling collection shall be provided only to residential customers who enroll in the County's optional recycling subscription program. Bulky item collection shall be provided only upon customer request and scheduled by the Contractor. The Contractor shall maintain separate customer records for mandatory solid waste service and optional recycling service.

4.3 Solid Waste Collection

The successful Proposer shall provide weekly collection of solid waste on a scheduled collection day via rolling carts of no less than 96 gallons. The successful Proposer will serve approximately 5,400 units in the unincorporated area of Camden County. Exhibit B shows a map of the service area. Proposer shall deliver all solid waste collected to the MSW Landfill located at 5395 Highway 110, Folkston, Georgia.

All vehicles utilized by the selected Proposer under this Agreement shall meet the requirements stipulated in Article 5 of the Draft Agreement included as Exhibit A.

Proposers shall include the option to purchase and distribute Receptacles for Solid Waste which must meet the requirements stipulated in Article 5 of the Draft Agreement included as Exhibit A. The Proposer shall be responsible for maintenance of the carts.

The Contractor shall provide weekly residential curbside collection of solid waste to every occupied dwelling within the unincorporated County as mandated by the County’s Residential Curbside Collection

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Provide a reference to the ordinance (Chapter 50, Article I, attached) as Exhibit F.

4.4 Recyclable Material Collection

The successful Proposer shall provide once per week collection of single-stream recyclable materials to include glass, aluminum, steel, and HDPE and PET plastic containers; newspapers; magazines; and old corrugated cardboard. The successful Proposer shall provide once-per-week collection of recyclable materials only to those residential customers who subscribe to the County's optional recycling program. (Once recycling option per customer is approved by the Board of Commissioners).

Recyclable material shall be collected on the same day as solid waste collection from approximately from the number of subscribed recycling customers, which may vary throughout the term of the Agreement.

The Contractor shall maintain a current list of recycling subscribers supplied by the County and shall begin or discontinue recycling service as customers are added or removed from the subscription program.

Proposer shall be responsible for arranging for the processing and marketing of recyclable materials collected and delivering recyclable material to the recycling facility. Proposers have the option of proposing an alternative list of recyclable materials in addition to those included in Article 3 of the Draft Agreement in Exhibit A.

The successful Proposer shall not commingle recyclable materials collected pursuant to this contract with solid waste. The successful Proposer shall not dispose of recyclable materials or deliver recyclable materials to markets that proposer knows or reasonably should have anticipated will dispose of recyclable materials except when approved in writing by the County contract administrator.

Proposers shall describe the receptacles it proposes to use for collection of recyclable materials. Proposer shall be responsible for maintenance of the receptacles.

4.5 Bulky Item Collection

The successful Proposer shall collect bulky items shall collect bulky items only upon customer request.

Collection shall not occur as part of the weekly collection route. (as defined in Article 3 of the Draft Agreement in Exhibit A) within ten (10) days of request from customers in the service area. Proposer shall be responsible for scheduling pick-ups of bulky items upon request and delivering to the MSW Landfill 5395 Hwy 110, Folkston, Georgia. Examples of items are couch, dressers, other furniture, etc., iincludingwhite goods.

4.6 Customer Service

All complaints received by Camden County Curbside and forwarded to the Contractor before 1:00 p.m. shall be resolved by 5:00 p.m. on the day the complaint was received. All complaints received after 1:00 p.m.

shall be resolved by noon the next day.

4.7 Recordkeeping and Reporting

The successful Proposer shall create, maintain, and make available to the County the following records on a monthly basis:

a) Tons of residential solid waste disposed at the designated disposal facility (excluding bulky items)

b) tons of recyclable materials collected and delivered to each recycling facility;

c) tons of bulky items collected and delivered to designated disposal facility;

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d) customer calls/complaints to include customer address, time and date, reason, and resolution;

e) such other documents and reports as the County may reasonably require verifying compliance or to meet the County's reporting requirements.

f) Tons of additional solid waste disposed of per item 4.8

g) Number of active solid waste customers, active recycling subscribers, number of recycling subscriptions added and removed

The successful Proposer shall submit electronic reports of the above records, using software and formats approved by the County. All records shall be available to County at reasonable times and places throughout the term of this Contract and for a period of five (5) years after last or final payment.

4.8 Disposal of Additional Solid Waste at Camden County Landfills Proposers have the option of proposing to deliver additional municipal solid waste, collected outside the scope of this Contract, to the MSW Landfill 5395 Hwy 110, Folkston, Georgia and to deliver acceptable construction and demolition debris to the adjacent Camden Co – S.R. 110 C & D Industrial Waste Landfill, 1600 Hwy, Folkston, Georgia.

Proposers should indicate the additional tons per year they will commit to delivering in each year of the Agreement. Proposers shall base this commitment on an assumed tipping fee of $30.70 per ton at the Camden Co-SR 110 MSWL with a price increase based on the Consumer Price Index for garbage and trash collection in the U.S. every July 1 after the term begins and $20.00 per ton at the Camden Co-SR 110 C/D/I Waste Landfill with a price increase based on the Consumer Price Index for garbage and trash collection in the U.S. every July 1 after the term begins. “Additional” tons proposed should exclude tons collected under any agreement with Camden County or municipalities in Camden County. “Additional” tons should include solid waste collected from other sources within Camden County (i.e., commercial sources not covered under a municipal contract) or from sources outside of Camden County.

Current disposal rates vary depending on waste type and origin, as shown in Exhibit E. Proposers can provide commitments to waste of other types and origins at the rate shown on Exhibit E. By regulation, the County is limited in the amount of sludge it can accept at the Camden Co-SR 110 MSWL, and the County reserves the right to deny requests for sludge disposal.

5.0 Proposal Submission Requirements

5.1 Proposal Submission Format

The Proposer shall submit one (1) original and four (4) copies of their proposal as described in Section 3 of the RFP. Camden County Purchasing Office will not accept proposals received by e-mail or FAX. Proposals shall be organized as follows:

Section 1 Letter of Intent Section 2 Approach Section 3 Key Personnel Section 4 Exceptions to RFP Section 5 Experience and Performance

History/Resume Section 6 References Section 7 Financial Capacity (3 years Audited

Financials included) Section 8 Pricing and Other Required Forms

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The content of each section is described below.

The Proposer may also provide supplemental marketing or technical materials, to be packaged separately from the Proposal. No materials provided by the Proposer will be returned at any time during or following this procurement.

5.1.1 Letter of Intent

Letter of Intent shall be signed in accordance with Section 5.2 of this RFP and shall include the following statements:

a) Proposal binding for One Hundred and Eighty (180) Days. Each proposal shall contain a statement that the proposal is a firm offer for a one hundred eighty (180) calendar day period from the opening date specified in Section 3.3 of this RFP.

b) Representation as to Accuracy and Completeness of Proposal. “The information contained in this Proposal or any part thereof, including its exhibits, schedules and other documents and instruments delivered or to be delivered to the County, are true, accurate and complete to the Proposer’s knowledge. This proposal includes all information necessary to ensure that the statements herein do not in whole or in part mislead the County as to any material facts.”

5.1.2 Approach

Proposer must provide a thorough description of the overall approach to providing solid waste and recyclable material collection services including the following.

a) Description of Collection Vehicles. Proposer shall describe vehicles proposed to provide these services in Camden County. All vehicles must comply with the minimum requirements included in Article 5 of the Draft Agreement including in Exhibit A. The description of vehicles must include the following:

• Number of vehicles to be used, separately identifying spare vehicles, for solid waste, recyclable material, and bulky item collection service;

• Make, model, age, and description of each proposed vehicle by type of service;

• Equipment or technology (GPS, RFID, digital cameras, direct connect phones, etc.) that will be included on each proposed vehicle;

• Photos of each type of vehicle;

• Number of personnel, including drivers and helpers/collectors, per type of solid waste and recycling service;

• Description of maintenance program (inclusive of preventative maintenance, cleaning and repairs) and vehicle replacement schedule;

• Timeline for acquisition of vehicles; and

• Description of purchase/financing for vehicles.

b) Description of Receptacles for Solid Waste. Proposer shall describe the wheeled carts proposed for collection of solid waste. Receptacles must comply with the minimum requirements included in Article 5 of the Draft Agreement including in Exhibit A. The description must include the following:

• Manufacturer, make, color, and description of each proposed cart;

• Sizes of carts;

• Photos of each type of cart;

• Timeline for acquisition of carts;

• Description of purchase/financing for carts; and

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• Descriptions of program to store, maintain, repair and switch-out carts for customers.

c) Description of Receptacles for Recyclable Material. Proposer shall describe the Receptacles, either carts or bins, proposed for recyclable material. Although recyclable materials are currently collected in nineteen (19) gallon bins, the County will consider alternative receptacles to increase diversion and otherwise enhance recycling. Proposers must include the following:

• Manufacturer, make, color, and description of each proposed receptacle;

• Sizes of receptacles;

• Photos of each type of receptacle;

• Timeline for acquisition of receptacles;

• Description of purchase/financing for receptacles; and

• Descriptions of program to store, maintain, repair and switch-out receptacles for customers.

d) Collection Route Schedules and Maps. Proposer shall include a proposed solid waste collection routes and separate procedures or routing for recycling subscribers.

e) Recycling Facility. Proposer shall describe the recycling facility (i.e.) where all recyclable materials collected under this Contract will be delivered. For each facility, Proposer shall provide the following:

• Name of facility;

• Owner(s) of facility;

• Operator of facility;

• Location of facility; and

• Proof that such facility is able and willing to accept material collected from the County for the term of the Contract.

If the Proposer would like to propose an Alternative List of Recycled Materials to be collected under this Contract in addition to the Recyclable Materials listed in Article 3 of the Draft Agreement included in Exhibit A, it may do so on Form A where indicated.

f) Delivery of Additional Solid Waste to Camden Co-SR110 MSW and Camden Co-SR110 C/D/I

Waste Landfill. On Form B, Camden County gives Proposers the option to indicate additional tons of Solid Waste that it will deliver each year to the Camden Co – SR110 MSW (Camden County Solid Waste Authority MSW Landfill)at a tipping fee of $30.70 per ton with a based on the Consumer Price Index for garbage and trash collection in the U.S. every July 1 after the term begins and to the Camden C0-SR110 C/D/I Waste Landfill at a tipping fee of $20.00 per ton based on the Consumer Price Index for garbage and trash collection in the U.S. every July 1 after the term begins. The amount indicated on this form should exclude all solid waste collected under any Contract with Camden County or municipalities in Camden County. The amount indicated should include solid waste that the Proposer commits to deliver from other sources within Camden County (i.e., commercial sources not covered under a municipal contract) or from sources outside of Camden County. The Proposer should consider the amount committed to delivering herein as a “put or pay” commitment. That is, if the Proposer includes Form B as part of its Proposal, the Proposer is indicating a commitment to deliver the tons indicated to the Camden Co-SR110 MSWL each year and to pay $30.70 per ton and to deliver the tons indicated to the Camden Co-SR110 C/D/I Waste Landfill each year and to pay $20.00 per ton. If commitment is indicated, up to 10 additional bonus points may be given during the evaluation process.

Current disposal rates vary depending on waste type and origin, as shown in Exhibit E. Proposers

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g) Transition Plan. Proposer will describe its proposed strategies to ensure a smooth transition from the current private service provider to the successful Proposer(s). In the transition plan, Proposer must describe the following:

• Individual or group of individuals that will oversee the transition.

• Proposed approach, including equipment, personnel, and schedule, for delivering carts/containers to customers. Proposers shall also describe how the delivery of carts/containers will be conducted in coordination with removal of the existing carts/containers used by the current private service provider. Proposers will describe the procedure for collection in the event that customers set out materials in both the existing carts/containers and the new carts/containers for collection during the transition period.

• Overall schedule for the transition.

• Proposed strategies for customer service regarding the potential transition of service providers.

h) Customer Service. Proposers shall provide the following customer service information within their proposals:

• Location of customer service office;

• Hours of operation;

• Number of staff proposed during hours of operation; and

• Description of customer complaint resolution procedures.

Proposers should take note of the customer service requirements included in Section 4 of the RFP and Article 6 of the Draft Agreement in Exhibit A but can propose additional customer services approaches herein.

5.1.3 Key Personnel

Proposer shall provide the following information about key personnel assigned to the contract. At a minimum, key personnel shall include general manager, operations manager, and maintenance manager and other personnel that will have regular contact with the County.

a) Organization chart for key personnel indicating how the Proposer’s personnel will interact with and relate to the County;

b) Resumes for each key person identified (for positions that are currently unfilled, identify minimum qualifications for that position);

c) Job descriptions indicating the qualifications and experience of key personnel the Proposer would assign to the transition team and to the ongoing management of the services provided under the contract;

d) Identification of the amount of time each key person identified will be dedicated to work on the contract;

e) Description of policies and procedures that are in place to ensure that personnel performing services are qualified and proficient. Proposers must describe the educational requirements for personnel by position;

f) Identification of training programs for personnel, including safety training; and

g) Description of dress code that is required for personnel.

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Proposers should note the personnel requirements included in Section X of the Draft Agreement in Exhibit A.

5.1.4 Exceptions to RFP

Proposers who wish to propose modifications to the Draft Agreement contained in Exhibit A must clearly identify the proposed deviation and any proposed substitute language.

5.1.5 Experience and Performance History

Proposer must disclose the amount of time that Proposer has been performing service under its current business name. Proposers shall provide a list of communities similar to the County for which the Proposer or any affiliate has provided similar services to those requested herein. County reserves the right to contact such communities to inquire about performance. Proposers must submit the following information regarding each community identified:

a) Description of services;

b) Dates of service; and

c) Estimated number of customers serviced.

In addition, Proposer shall disclose any contract in the past five years that ended prior to the contract expiration date due to any of the following reasons:

• Assignment of the contract to another vendor;

• Termination of the contract;

• Mutual agreement with the customer to discontinue service; and

• Other reason.

Proposers must disclose any litigation that occurred as a direct result of service Contracts for which Proposer was providing similar services for which Proposer is submitting a proposal.

5.1.6 References

Proposer shall provide a minimum of three (3) references from senior officials at public agencies, counties, or cities served by the Proposer or any affiliate of the Proposer since January 1, 2015 with similar services to those requested herein. Proposer must provide the following information:

a) Name of the contact person, phone number, and e-mail address;

b) Description of services;

c) Dates of service; and

d) Estimated number of customers serviced.

Proposers should use Form C for submitting references.

5.1.7 Financial Capacity

Proposers must submit sufficient information to demonstrate the Proposer’s financial capacity to handle a contract for the services for which the Proposer is submitting a proposal. Examples of documentation that would fulfill this requirement include, but are not limited to, audited financial statements for the last three years, Proposers must also disclose whether they have ever filed for bankruptcy.

5.1.8 Pricing

Proposers shall complete Form A to indicate the cost per unit per month for each service for the first year of the five (5) year term of the Contract. Proposers should indicate the cost per unit per month for all

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The successful proposers may request rate changes annually for subsequent years of the term for consideration by the Board, an annual CPI adjustment is further described in Article 7 of the Draft Agreement included in Exhibit A.

Proposers shall consider the following factors in its rate proposal.

a) The successful proposer will provide the services herein to qualified indigent customers, as verified by the Board, at fifty (50) percent of the rate proposed for other customers. As of July 1,2027 approximately less than one (1) percent of the households in the unincorporated Camden County were eligible for the reduced rate.

b) The successful Proposer shall provide the services identified in this RFP to Camden County buildings and facilities owned, leased, or under the direct control of the Board at no additional cost to Camden County.

5.1.9 Required Forms

Proposers shall complete all required forms included in Section 7.0.

5.2 Signatures

Proposals MUST give full firm name and address of proposer. Failure to manually sign proposal may disqualify it. Person signing proposal should show TITLE or AUTHORITY TO BIND HIS FIRM IN A

CONTRACT.

5.3 Typed or Ink Corrections

Proposals shall be typed or in ink. Erasures, interlineations or other modifications in the proposal shall be initialed in ink by the person authorized to sign the Proposal as set forth in Section 5.2.

5.4 Proposal Time Stamp

The time proposals are received shall be determined by the time clock stamp in the Purchasing Office.

Purchasing Office personnel will promptly timestamp submissions as they are received. Proposers are responsible for insuring that their proposals are received and stamped by Purchasing Office personnel by the deadline indicated.

5.5 Proposer Representations and Responsibilities

By submitting a proposal in response to this Request for Proposal, the Proposer represents that it has read and understands all elements of this Request for Proposal and has familiarized itself with all federal, state, and local laws, ordinances, and rules and regulations that in any manner may affect the cost, progress, or performance of the contract work. Proposer shall promptly notify the County of any omission, ambiguity, inconsistency, or error that they may discover upon examination of the Request for Proposal. Failure to make such examination shall be at the Proposer’s own risk. The County assumes no responsibility for Proposer’s failure to examine all documents that make up this Request for Proposal.

By submitting a proposal in response to this Request for Proposal, the Proposer represents that is has not relied exclusively upon any data or information provided by the County, but has supplemented this information through due diligence research. Proposers shall examine the County including the streets, alleys, overhead trees, wires and such other physical conditions and requirements to be encountered in the work, the quality and quantity of the service to be performed, and materials and equipment to be furnished.

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The Proposer will not be entitled to additional compensation upon subsequently finding that conditions require method or equipment other than that anticipated in making the proposal. Failure to make such examinations shall be at the Proposer’s sole risk.

The failure or omission of any Proposer to receive or examine any form, instrument, addendum, or other documents or to acquaint itself with conditions existing at the site or technical details of systems to be integrated with, shall in no way relieve any Proposer from any obligations with respect to its proposal or to the contract.

5.6 Proposal Withdrawal

A proposal may be modified or withdrawn by the Proposer any time prior to the time and date set for the receipt of proposals. The Proposer shall notify the Purchasing Office in writing of its intentions.

a) If a change in the proposal is requested, the modification must be so worded by the Proposer as to not reveal the original amount of the proposal.

b) Modified and withdrawn proposals may be resubmitted to the Purchasing Office up to the time and date set for the receipt of proposals.

c) No proposal can be withdrawn after the time set for the receipt of proposals and for one hundred eighty (180) days thereafter.

6.0 Proposal Evaluation/Selection Process

6.1 Overview of Proposal Evaluation/Selection Process

The County has attempted to provide Proposers with a comprehensive statement of requirements for solid waste and recycling collection services through this RFP. Proposers are requested to make written proposals which present the Proposer's qualifications and understanding of the work to be performed.

A selection committee will review and evaluate all proposals and may request oral presentations to the Board of Commissioners. The selection committee will only consider the response to this solicitation for selection of finalists. It is critical, therefore, that Proposers provide information completely, accurately, and clearly. Proposers are asked to address each evaluation criteria and to be specific in presenting their qualifications.

6.2 Minimum Requirements

Proposer shall include the following to be considered in the proposal evaluation/selection process.

a) Demonstrated Experience.

Each Proposer and/or its key personnel must demonstrate that they have successfully provided a minimum of five (5) years residential curbside solid waste collection experience. Each Proposer must provide a minimum of (3) three references that include city governments, county governments, federal government or current customers. The referenced cities/counties must hold a population that is comparable to, or larger than, the population of 3500-6500 or more residences.

Each city or county customer must respond favorably to the reference inquiry with no history of unresolved service issues or concerns.

6.3 Criteria for Award

Proposals for consideration must contain evidence of the Proposer’s experience and abilities in the specified area and other disciplines directly related to the proposed services. Evaluation of the responses will be based on the following criteria:

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a) 15 points – Approach, Key Personnel, Exceptions to RFP

b) 30 points – Experience and Performance History and Resume, References

c) 10 points – Financial Capacity

d) 40 points – Price

e) 5 points-Educational Outreach Plan

f) 10 Bonus Points- Commitment of Additional Solid Waste

7.0 Proposal Forms

This Section includes all forms to accompany Proposals. Table X indicates each form and whether it is mandatory or optional.

Table X:

A Pricing Proposal Mandatory & Scored B Commitment of Additional Solid Waste to Camden County

Solid Waste Authority Landfill Optional (10 additional Bonus Points) & Scored

C Resume Mandatory D Key Personnel Mandatory E Exceptions to RFP Mandatory F Experience Mandatory G Performance History Mandatory H Financial Capacity Mandatory I References Mandatory J List of Subcontractors Mandatory if applicable K Contractor Affidavit and Agreement Mandatory L Subcontractor Affidavit and Agreement Mandatory if applicable M Statement of Proposer’s qualifications Mandatory N Bid Bond Mandatory O Affidavit of Non-Collusion Mandatory P Liability Insurance, Automobile, Umbrella and Worker’s

Compensation Mandatory

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Form A: Pricing Proposal Service For 6,500 units

Solid Waste Services

1. Weekly, Solid Waste Collection Base Rate $

2. Solid Waste Base Rate for Qualified Indigent

Customers (must be equal to 50% of Base Rate indicated for Item 1. above)

3. Solid Waste Cart Rate $

4. Replacement Solid Waste Cart $ Recycling Services

5. Recycling Base Rate for Listed Recyclable Materials $

6. Recycling Base Rate for Qualified Indigent Customers

(must be equal to 50% of Base Rate indicated above) $

7. Recycling Base Rate for Alternative List Recyclable Materials $

8. Recycling Cart/Bin Rate $

9. Replacement Recycling Cart/Bin $ Bulky Item Services

10. On-Call Collection $

Recycling services are optional to bid on at this time.

Having carefully examined the Proposal Documents entitled Solid Waste and Recyclable Materials Collection Service and Addendum(s) No. (s) ___________________________, we propose to furnish all services, labor, equipment and materials to perform the entire work, in accordance with aforesaid documents, as described above.

We agree that this proposal may not be revoked or withdrawn for a period of one hundred and eighty (180) days following such time.

FIRM NAME: __________________________________________________

AUTHORIZED OFFICIAL NAME: _____________________________ TITLE:____________________________

SIGNATURE: ________________________________________________

DATE: _______________________

ADDRESS: __________________________________________________

CITY/STATE/ZIP: _____________________________________________

TELEPHONE: ________________________________________________

E-MAIL: _________________________

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Form B: Commitment of Additional Solid Waste to Camden County Solid Waste Authority Landfills (Optional)

The Proposer commits to deliver the tons of MSW indicated in the Table below to the Camden Co– SR110 MSWL located at 5395 Highway 110, Folkston, Georgia and pay the associated tipping fee of $30.70 per ton. The Proposer commits to deliver the tons of construction and demolition debris or other solid waste indicated (acceptable at this facility) to the adjacent Camden Co-SR110 C/D/I Waste Landfill and pay the associated tipping fee of $20.00. There is an increase each fiscal year based on the Consumer Price Index for garbage and trash collection in the U.S.

Current disposal rates vary depending on waste type and origin, as shown in Exhibit E. Proposers can provide commitments to waste of other types and origins at the rate shown on Exhibit E. By regulation, the County is limited in the amount of sludge it can accept at the Camden Co-SR 110 MSWL, and the County reserves the right to deny requests for sludge disposal.

The number of tons indicated is the Solid Waste collected outside of this Contract or any other Contracts with Camden County or its municipalities. It includes Solid Waste from other sources within Camden County (i.e., commercial sources not covered under a municipal contract) or from sources outside of Camden County.

By signing this form, the Proposer understands that if selected, Proposer commits to delivering the tons indicated in each year to each landfill and paying the associated tipping fee.

Year Tons Committed to Camden Co-SR110 MSWL at $30.70 per ton

Tons Committed to Camden Co-SR110 C/D/I Waste Landfill at $20.00 per ton

Year 1

Year 2

Year 3

Year 4

Year 5

FIRM NAME: __________________________________________________

PROPOSER AUTHORIZED OFFICIAL _____________________________

SIGNATURE: ________________________________________________

ADDRESS: __________________________________________________

CITY/STATE/ZIP: _____________________________________________

TELEPHONE: ________________________________________________

FAX NUMBER: __________________

E-MAIL: _________________________

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Form C: References

Camden County Board of Commissioners requests a minimum of three (3) references where work of a similar size and scope has been completed. (See Section 5.1.6 of RFP)

Proposers shall provide references on this form.

1. Customer Name_______________________________________________________________

Description of Services Provided____________________________________________________

Number of Units Served _______________ Dates of Service _______________________

Date of Service __________________________________________________________________

Contact___________________________________Phone________________________________

Title_____________________________________ E-mail________________________________

2. Customer Name_______________________________________________________________

Description of Services Provided____________________________________________________

Number of Units Served _______________ Dates of Service _______________________

Date of Service __________________________________________________________________

3. Customer Name_______________________________________________________________

Description of Services Provided____________________________________________________

Number of Units Served _______________ Dates of Service _______________________

Date of Service __________________________________________________________________

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Form D: List of Subcontractors

I do__________, do not _____________ propose to subcontract some of the work on this project.

I propose to subcontract work to the following subcontractors:

NAME AND ADDRESS TYPE OF WORK

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Form E: Contractor Affidavit and Agreement

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Camden County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (E-verify Number)

Date of Authorization

Name of Contractor

Address of Contractor

City, State and Zip Code

Name of Project

I hereby declare under the penalty of perjury that the foregoing is true and correct.

Executed on _________,____, 20___ in ____________(City), __________(State).

Signature of Authorized Officer or Agent (Contractor)

Title of Authorized Officer or Agent (Contractor)

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 202_

Notary Public

My Commission Expires:_____________________________

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Form F: Subcontractor Affidavit and Agreement

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of Camden County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13- 10-91.

EEV / Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Signature Date (Subcontractor Name)

Title of Authorized Officer or Agent of Subcontractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 202_

My Commission Expires:__________________________

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FORM G:

STATEMENT OF PROPOSER’S QUALIFICATIONS

(To be subscribed and sworn to before a notary public)

The proposer submits the following statement of proposer’s qualification for consideration by Camden County.

Legal Name of Proposer/Firm: _______________________________________________________________________________

Street Address: _______________________________________________________________________________

Telephone Number: _______________________________________________________________________________

Fax Number: _______________________________________________________________________________

Email Address: _______________________________________________________________________________

When Organized: _______________________________________________________________________________

Where Incorporated: _______________________________________________________________________________

Number of years engaged in the contracting business under the present firm name: ____________________________________________________

Plan of Organization: ___Proprietorship ___Corporation ___Partnership

The proposer or its partners has never refused to sign a contract at the original bid. ____T _____F

The proposer or its partners has never been declared default on a contract. ____T _____F

The proposer or its partners has never been debarred. ____T _____F

The proposer or its partners has never file bankruptcy. ____T _____F

Remarks:_______________________________________________________________________________________________________

The foregoing statement of qualifications is submitted under oath.

Under oath, I certify that I am a principal or other representative of the firm of

_________________________________________________________________________________________________________________ and I am authorized by it to execute the foregoing offer on its behalf. I am a principal person of the foregoing with management responsibility for the foregoing subject matter and as such, I am personally knowledgeable of all its pertinent matters. The foregoing statements of facts in the foregoing proposal are true.

I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a proposal for the same materials, labor supplies or equipment and is in all respects, fair and without collusion or fraud. We understand collusive bidding is violation of state and federal law and can result in fines, prison sentences and civil damage awards. We agree to abide by all conditions of this proposal.

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The full name and addresses of persons and firms interested in the foregoing proposal as principals are as follows:

Date:___________________________________________________________________________________________________

Legal Name of Firm:__________________________________________________________________________________

By (Signature): _______________________________________________________________________________________

Printed Name: ________________________________________________________________________________________

Title: ___________________________________________________________________________________________________

Sworn to and subscribed before this ____________day of ________________________________202__.

My commission expires: _______________________________________________________

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FORM H:

BID BOND

KNOW ALL MEN BY THESE PRESENTS: that (Name of Contractor) (Address of Contractor) A _____________________________________________________________________________________________________ (Corporation, Partnership or Individual) hereinafter called Principal, and (Name of Surety) (Address of Surety) a Corporation of the State of _____________________ , and a surety authorized by law to do business in the State of Georgia, hereinafter called Surety, are held and firmly bound unto

Camden County Board of Commissioners (Name of Owner)

200 East 4th Street/ P. O. Box 99, Woodbine, Georgia 31569 (Address of Owner)

Thereinafter referred to as Owner: in the penal sum of_______________________________________________ Dollars ($___________________ ) in lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to Camden County Board of Commissioners, Camden County, Georgia, a proposal for furnishing materials, labor, receptacles, transportation and equipment for:__________________________________________________________________________________________ WHEREAS, the Principal desires to file…