RESIDENTIAL REHABILITATION TREATMENT PROGRAM FURNITURE STATEMENT OF WORK.pdf
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- Solicitation number
- 36C24125Q0548
About this file
This Statement of Work (SOW) details furniture procurement requirements for the VA Maine Healthcare System's Residential Rehabilitation Treatment Program (RRTP) located in Augusta, Maine. The Veterans Health Administration seeks high-quality healthcare furniture with environmental stewardship, including specific items such as lockers, workstations, bookcases, pedestal files, beds, media stands, pool tables, game tables, shuffleboard equipment, and clocks.
The procurement has a targeted delivery date of September 1, 2025, with strict installation requirements. The contractor must provide comprehensive project management, including technical assistance, design verification, product ordering, shipping, delivery, and complete installation. Key contractor responsibilities include attending multiple meetings, providing sample materials, tracking manufacturing schedules, submitting updates to the VA Point of Contact, performing assembly and installation, and providing maintenance manuals and warranty information. The project requires an on-site supervisor with OSHA 10 certification, and all furniture must meet specific quality standards with smooth finishes, no hazardous projections, and resistance to scratching, staining, and damage.
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| File | Type | Posted |
|---|---|---|
| 36C24125Q0548.docx | DOCX document | |
| RRT LINE ITEMS.pdf |
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STATEMENT OF WORK
VA MAINE
RESIDENTIAL REHABILITATION TREATMENT PROGRAM (RRTP)
VA Maine Healthcare System
One VA Center
Building 207
Augusta Maine, 04330
VAMC Togus Interior Design
Page | 2
Statement of Work
General Scope Statement
Procurement Delivery REQUIREMENT: September 1, 2025
1.0 General Scope:
The Veterans Health Administration (VHA) has a requirement for healthcare furniture for the newly constructed Residential Rehabilitation Treatment Program (RRTP), that meets or exceeds the high-quality threshold while integrating excellent environmental stewardship.
This requirement includes lockers, workstation, bookcase, pedestal file, beds, media stands, pool table, game table, shuffleboard, and clocks.
The contractor shall provide all labor, materials, product, equipment, transportation, and supervision necessary to satisfy the delivery and installation of this requirement.
2.0 Performance Requirement/Specifications:
The contractor shall provide the technical assistance, development and creation of final specifications and installation documents.
Furniture delivery and installation must be included. Tentative delivery is scheduled for September 1, 2025; any delay in construction must be accounted for as it may affect delivery schedules. No on-site storage will be provided.
All packaging material must be removed from site upon completion of installation by the vendor.
Duty hours will be 8AM-4:30PM, Monday-Friday at 1 VA Center Augusta, ME Building 207 . The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.
The contractor shall:
a. Coordinate and provide project management of all products and services to manage, verify design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by the Contracting Officer Representative (COR)/ Veteran Affairs (VA) Point of Contact.
b. Employ an onsite staff supervisor with OSHA 10 certification.
c. Contractor is required to completely install all systems/modular furniture and associated components and accessories.
VAMC Togus Interior Design
Page | 3
d. Project scheduling requirements to include planning, manufacturing, project management and installation of all products and components.
e. Provide maintenance manuals and warranty information for all products specified.
3.0 KICKOFF MEETING
The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of purchase order issuance. Time and date of the meeting will be determined by VA Point of Contact.
4.0 PRODUCT
General
All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.
Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.
5.0 SERVICES
Design Contract Tasks/Requirements
a. The contractor shall attend a minimum of three meetings (time and date to be determined by VA Point of Contact) to review final award with VA POC to make necessary revisions.
b. The contractor shall be responsible for providing all sample materials for awarded product (2- Day Delivery) as requested by VA POC.
c. The product must not be placed into production without clearance from the VA POC.
d. The contractor shall track manufacturing schedule and notify VA POC with updates of estimated completion date by email.
e. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA POC a remediation plan within 5 business days.
f. The contractor shall provide 30 days free storage.
g. The contractor will perform all assembly and install as needed.
The Government maintains the option to modify the normal work week, days, and hours, as necessary for the accomplishment of VHA mission.
| VA MAINE |
| RESIDENTIAL REHABILITATION TREATMENT PROGRAM (RRTP) |
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