Residential generators concrete platforms project 2025.pdf

STATEMENT OF WORK

CIVIL WORKS AND PREPARATION FOR THE LOCATION OF SEVENTEEN (17)

RESIDENTIAL EMERGENCY GENERATORS FOR THE U.S. CONSULATE

GUAYAQUIL RESIDENTIAL POOL

1. PRICES AND PERIOD OF PERFORMANCE

The Consulate General of the United States of America requires the services of a qualified contractor to perform civil works prior to the installation of seventeen (17) residential emergency generator sets, GENERAC, and 26 (twenty-six) automatic transfer switches (ATS). ), The contractor will be responsible for restoration repairs to the walls and floor surfaces around the generator set location; The price detailed below will include labor, materials, transportation, insurance policy with third party damage coverage and any additional charges included in this service. The

Government will pay the Contractor a fixed and firm price for standard services that have been satisfactorily performed.

1.1 VALUE ADDED TAX.

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. The amount of VAT to be charged is 15%. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. Full VAT amount is charged on all aspects of the contract.

2. BASE PERIOD

The firm fixed price for the period of the contract is:

WORK DESCRIPTION COST

1. Area preparation and soil leveling

2. Civil works for concrete platform

3. Electrical pipes installation for entry points

4. Floor/garden restauration where needed

5. Miscellaneous

SUBTOTAL

VAT (15% IVA)

TOTAL COST

3. SCOPE OF WORK

a) The installation services of the residential emergency generator set shall meet the Standard Residential Generator Installation details by OBO.

b) Construction of a concrete platform XX meters long, XX meter wide, and XX meters in thickness designed to withstand a nominal load of 2000 kg and exposed to vibration. The concrete platform must be reinforced with steel rods

X/X inch in diameter. The contractor shall perform all the necessary work to remove gardens and adapt the area to install the residential emergency generator, including the removal of ornamental plants, palm trees, and related vegetation.

c) The platform must be constructed using high-quality concrete mix to ensure durability and longevity, especially given the exposure to constant vibration from the generator. The steel reinforcement should be placed according to engineering specifications to provide additional strength and stability to the platform.

d) The standard that concrete must meet for resistance testing is typically specified by the American Society for Testing and Materials (ASTM). The relevant standard for concrete compressive strength testing is ASTM C39/C39M - "Standard Test Method for Compressive Strength of Cylindrical

Concrete Specimens." This standard outlines the procedures for testing the compressive strength of concrete using cylindrical specimens.

e) Additionally, the concrete mix design should comply with ACI 318 - "Building Code Requirements for Structural Concrete," which provides guidelines for concrete quality, mixing, and placement to ensure it meets the required strength and durability criteria.

f) Additionally, the contractor is responsible for ensuring that the site is properly leveled and compacted before the construction of the platform begins. This includes the removal of any debris, roots, or other obstructions that may affect the integrity of the platform.

g) The contractor must also take care to protect any existing structures or utilities in the vicinity of the construction site. This may involve coordinating with utility companies to ensure that no underground lines are damaged during the excavation and construction process.

h) Once the platform is constructed, the contractor should ensure that it is properly cured to achieve the desired strength and durability. This may involve covering the platform with a curing compound or wet burlap to retain moisture during the curing process.

i) Finally, the contractor should restore the surrounding area to its original condition as much as possible, including replanting any displaced vegetation or making other landscaping adjustments as needed. This will ensure that the installation of the emergency generator has minimal impact on the overall aesthetics and functionality of the property.

j) By following these detailed instructions, the contractor will ensure that the concrete platform is constructed to the highest standards, providing a stable and durable base for the residential emergency generator.

k) The Contractor shall remove all garbage from the premises after work is finished. The Contractor shall clean, wash and remove debris, undergrowth or weed in garden area, garden walls, garden floor tiles and corridors. Repair affected areas in garden.

4. PRE-CONSTRUCTION REQUIREMENTS

4.1 The Contractor shall examine all the documents and visit the sites to fully inform themselves of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

4.2 The Contractor shall prepare and submit a Quality Control Schedule [QCS] and

Project Safety Plan [PSP] to address the project sites. The QCS and PSP are intended to document the entire project from beginning to end.

4.3 Submit a copy of a Contractor’s Installation Guarantee covering the work, labor and equipment for a period of 0NE [1] year at no cost to the Consulate signed by the Contractor.

5. CONSTRUCTION REQUIREMENTS

5.1 The Contractor shall be responsible for all required materials not provided by the Consulate, equipment, and personnel to manage, administer, and supervise the project. All workmanship shall be of good quality and performed in a skillful manner as determined by the COR.

5.2 All materials and equipment incorporated into the project shall be new unless noted otherwise. The Contractor shall transport and safeguard all materials and equipment required for construction.

5.3 Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items shall be replaced. The contractor will be responsible for security of all materials and equipment.

5.4 Receipt of Materials - Shipment of equipment, materials, and supplies shall be addressed to the Contractor - not the Consulate. The Contractor must be on hand to accept shipments; the Consulate will not accept shipments.

5.5 The Contractor will be provided with a storage and staging area as determined by the COR. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or pavement as a result of storage activities. The Contractor is responsible for obtaining any additional off compound storage areas as required.

5.6 The Contractor shall at all times keep the work area free from accumulation of waste materials. Upon completing construction, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

5.7 The Contractor shall perform the work at the site during the Consulate's normal workday hours, unless agreed upon with the COR.

5.8 The Contractor shall be responsible for connection of temporary utilities to existing utilities as required to ensure residences are not without power. All power interruption to residences shall be coordinated with the GSO office and not last more than one hour a day. All temporary connections to power lines shall be coordinated with the COR. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall be responsible for making connections, including providing transformers, and for disconnections when required.

5.9 At the end of each workday, or notification of a temporary stop order, the

Contractor shall lower and fixed all temporary work platforms and/or harnesses.

Contractor shall notify the COR of the temporary barricade locations. Beginning the next workday, the contractor shall remove the temporary barricades before continuing the project.

5.10 Storm Protection - Should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to person, the work and adjacent property. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and other temporary work.

5.11 Cleanup - The Contractor shall keep the work areas at all sites, including storage areas, free from accumulations of waste materials daily and comply with all federal, state, and local regulations pertaining to the storage, transport and disposal of wastes. The Contractor shall not use residential or US Government Facility waste disposal facilities including garbage cans, trash piles or dumpsters.

5.12 Landscape Restoration - The surfaces of all unpaved areas disturbed by construction activities shall be sodded with an approved grass native to the sodded area as approved by the COR. These shall include areas which existing pavement is removed, areas where excavation takes place, and areas where existing sod is killed or compacted by construction activities. Landscape shrubs killed or damaged by construction activities shall be replaced with same species and size.

6. SITE VISIT AND QUOTATION SUBMITTAL

A site visit will be held on 03/21/2025 at 09H:00 at Urbanizacion Laguna

Club, Portofino, Puerto Azul. Prospective offerors/quoters that wish to participate in the site visit and solicitation of this project, should send an email to PenafielCD@state.gov and register 03/19/2025 at 12:00. No registrations will be accepted after this time.

We should only receive two digital documents by email. The first document should only be the quotation/monetary proposal, and everything related to the cost of the project. The second document should be the rest of the proposal, technical information, timelines, measurements, procedures, materials, etc.

These documents must be submitted no later than 03/26/2025 at 14:00.

This email should only be sent to GuayaquilContracting@state.gov, if any other address is copied, the proposal will not be taken into consideration.

Quotes sent after this period will not be considered in the competition. Questions may be sent by mail to GuayaquilContracting@state.gov during the first two (2) days after the site visit. Answers will be submitted in writing only to vendors who were physically present in the site visit.

7. HOURS OF PERFORMANCE

The chosen vendor will transport all materials and personnel on his own; this means, contractor will transport the materials and personnel to the houses located in Laguna Club, Portofino, Puerto Azul, Guayaquil. Available times for services required are from Mondays through Fridays, from 08h30 to 12h00 and 13h00 to

16h30, prior coordinating with Consulate for entry permission.

The Contractor will also be responsible of any damage of premises resulting of this job, and restoration of the damages will be expected to occur within the 20 calendar days of the period given to complete the job.

Performance Schedule Project must be finished and completed within ninety (90) calendar days after the Notice to proceed is given.

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The contractor must take into consideration the holidays to coordinate the resources and personnel necessary for the faithful fulfillment of the defined work schedule.

Once job is finished, contractor will inform the U.S. Consulate to inspect and approve the work performed.

8. CRITERIA

Statement of Work for Construction Services and the following accompanying specifications:

National Electric Code, 2008 edition, (NEC) Sections 225.31-225.39, 702, 445 and all other applicable codes.

Additional Requirements and Information:

• Generator installations must comply with applicable standards of the National

Fire Protection

Association (NFPA).

• Generators must be installed at least 5 feet away from any building openings

(windows, doors etc.) and at least

5 feet away from any walls made of combustible materials [NFPA 37]

• Minimum access clearances from buildings and property lines must be provided on all sides of generators in accordance with the manufacturers’ installation instructions. * NOTE: Most manufacturers require at least 3feet of clearance;

this may affect the location of generators on properties with narrow side yards.

• Generators should be placed as close as possible to the building electric breaker box panels. The electric breaker panels must be permanently labeled indicating an alternate power source (generator) is connected to the electric system.

• Generators may not be placed within five feet of any septic system drain field or impede access to septic tank covers or cleanouts.

All generators shall be installed according to manufacturer’s specifications. If concrete mounting pads are required, the pads must be suitable for the application with appropriate vibration eliminators. All concrete shall be smooth with a trowel finished.

9. INVOICES AND PAYMENT

The Contractor shall submit an electronic invoice after the task described in the statement of work has been performed. Invoices must be accompanied by a signed electronic copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for installation services will be considered for payment unless accompanied by the relevant documentation.

The vendor must send scanned invoice(s) to the following e-mail addresses:

GuayaquilFacturas@state.gov and AlcivarES@state.gov - ArmijosJF@state.gov along with the proof of delivery. The invoice must be scanned as a black and white text file at 300 dpi resolution to create a PDF file not larger than 100kb per page.

The PDF File must be named as follows: PO Number_Invoice

Number_Company Name

For example: PO SEC30017XXXXX _890_ ABCACME.pdf

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Consulate's payment office, whichever is later.

10. CONTRACTOR RESPONSABILITIES

The contractor must submit a chronograph work schedule (construction schedule) with the proposal for the project to be completed within the ninety (90) calendar days. Any delay for the completion and delivery of the project in the time scheduled

(ninety calendar days) will cost to the Contractor $250 per day for the first five days, and $250 per day for everyday past the fifth day. If a stop work is issued, the contractor will have five calendar days to commence work again once a notice to proceed has been issues not including the initial notice to proceed (NTP).

SAFETY REQUIREMENTS

Contractors must comply with all U.S. safety regulations stablished in US Army Corps of Engineers EM 385-1-1 (Safety and health requirements manual), OSHA Standards as well as local regulations and any other inherent safety, health and environmental standards (i.e. NFPA 70, EPA, etc.). The most stringent control will apply.

Note: Read SHEM Confined Space for confined and Tank Cleaning

Guidelines attached as a guide for confined space and tank cleaning specifications.

a) For all confined space works, contractor must comply with:

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• A least 4 persons are required to be working together at a confined space (one is the entrant and the other 3 are the attendants). All personnel needs to have training/experience on the matter.

• Appropriate air ventilation is needed pre- entry and during the entire time that someone is inside the space.

• Use of a certified oxygen monitor/gas monitor for determining oxygen levels

• An emergency retrieval system and PPE are required. Awarded contractor must sent the technical data sheet of the emergency retrieval system to be used and specify PPE.

• A confined space entry permit will be filled and approved prior to entry.

Information for the permit needs to be send in advance and the compliance of all requirements will be verified the day of the job.

b) Before starting the job, The Contractor must submit the following forms:

o WORK PLAN AND SAFETY PLAN

The contractor’s general work plan that should outline the scope of work, the description of the job to be performed, describe each step in the process and indicate the company’s safety policies and practices to abord work. It should also indicate all PPE and equipment/tools to be used and establish the procedure in case of an emergency. The safety plan is valid for the length of the project.

o ACTIVITY HAZARD ANALYSIS (AHA)

The AHA must detail all activities performed during the project, identifying for each activity work related hazards, stablishing appropriate controls (use hierarchy of controls for abording hazards), and assessing the risk per hazard (use RISK ASSESTMENT CODE MATRIX (RAC)). An AHA is required to be submitted when activities change, contractors are responsible to include all activities involved in the project. Work steps at the AHA will be compared to the description of the job indicated at the work plan. All safety standards, controls and procedures named must be applied and used during the project.

Note: Both documents need to be approved in advanced in order to start the job. Please submit with at least 84 hours in advance to avoid any delays.

c) Contractor must provide their workers with all required PPE (Personal

Protective Equipment) and safety equipment for the job. PPE should meet or be equivalent to standards developed by the American National

Standards Institute (ANSI). US Consulate Guayaquil will not provide or lend safety materials, equipment or PPE.

d) Contactor must read and instruct their workers to follow, where applicable to this project but not limited to:

a. General Safety requirements

b. Barricading and Warning Signs

c. Personal protective equipment PPE

d. Safety Inspection Requirements

e. Hand and power tools

f. Emergency Response Requirements

g. Electrical Safety

h. Fall protection Requirements.

i. Requirements for Chemicals Substances Managements

j. Welding

k. Confined Spaces

Contractor must be aware that all this training to his staff will have a cost that he has to assume. All this training is mandatory for his staff. All the

Certificate’s information must be included when they send the offer.

e) A Safety Responsible needs to supervise the job and ensure that all safety requirements and standards are met. The Safety Responsible is a qualified person (as per stablished at US Army Corps of Engineers EM 385-1-1).

f) A violation to any safety regulation or standard would imply immediate interruption of the job and/or the temporal suspension of activities depending on the severity of the infringement.