005_PWS - NWSTC Hotel Contract Recompete - Final.pdf

DEPARTMENT OF COMMERCE

National Oceanic Atmospheric Administration

National Weather Service

Performance Work Statement

Lodging and Transportation Services in Kansas City, MO

Dated: April 15, 2026

C.1 SCOPE

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform lodging and transportation services.

C.2 BACKGROUND

a. This requirement is to furnish student and guest instructor lodging and transportation for the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), National Weather Service Training Center (NWSTC) located at 7220 NW 101st Terrace, Kansas City, Missouri 64153.

b. As the students and guest instructors have relatively long-term residence, the

NWS’s experience has shown that classroom performance decreases and problems relating to morale exist if the lodging is in different locations, and the lodging environment does not treat the students equally.

C.3 GENERAL

a. The lodging facility shall be no more than 15 minutes drive time (one way) or 5 road miles (one way) from the NWSTC.

b. A public restaurant shall be available on the premises or within 0.1 mile. The restaurant shall be open throughout the day, 7 days per week, Sunday through Saturday, including Holidays. Breakfast, lunch and dinner shall be served. The restaurant shall be open for breakfast by 6:00 a.m. every weekday morning and have non-smoking sections available. Transportation to and from the restaurant and the motel/hotel shall be provided if the restaurant is not on the premises.

c. Special menus or dietary food shall be available to students who have special needs.

d. Free parking adjacent to the lodging facility shall be available for students and guest instructors. Their vehicles shall be accessible and available for use 24 hours a day. Parking areas shall be well lit and provide security levels necessary to ensure safety for the students and their property.

e. The decor shall be upscale and pleasing throughout the motel/hotel. General housekeeping and repair, appearance, low-noise levels, orderliness of establishment and personnel, and other factors considered to be conducive to the overall impression of acceptability shall be apparent and maintained.

f. The Contractor shall have in-house capability to accommodate an estimated minimum number of 85 students and guest instructors at one time, yet have the ability to accommodate 130 students and guest instructors at one time within the designated distance identified in the above Paragraph C.3.a. All students and guest instructors are strongly preferred to be lodged at one site.

g. The Contractor shall make reasonable effort to honor guest requests for non-smoking/smoking and ground level/upper level rooms.

h. A common room with a minimum of 200 square feet shall be available exclusively for the use of students for study and social activities. If this room is normally a room used for sleeping, the bed(s) shall be removed and a minimum of two tables, eight chairs, microwave, TV, and refrigerator shall be provided

i. The lodging facility shall maintain physical security and safety using necessary equipment and well-trained, well-supervised personnel.

j. The lodging facility shall have meeting rooms on the premises for special NWS meetings. Facilities shall be large enough to accommodate groups ranging in size from 12 to 50 persons. The price for use of these rooms shall be negotiated, and the contract shall be modified appropriately. The Government does not guarantee use of such facilities.

k. Laundry facilities shall be available to the students on the premises in a well lit, secure area at a reasonable price. Laundry detergent, bleach, and other laundry supplies shall be available in the same facility. Tables for folding clothes and racks for hanging clothes shall be available for students’ use. The laundry area shall be cleaned daily. A minimum of two washers and dryers shall be available.

l. The lodging facility shall have a sanitary and mechanically maintained swimming pool. Recreational facilities such as game room, tennis courts, and exercise facilities shall be available. An on-site location is desirable.

m. The lodging facility shall have a minimum of two handicap accessible rooms available.

n. The lodging facility shall have free wireless (wifi) internet access.

o. The lodging facility shall have a business center with no less than one computer and one printer for guest use

C.3.1 ROOM REQUIREMENTS

The requirements below are applicable to all guest rooms provided under this contract. The rooms:

a) Must be a suite or comparable type room consisting of a minimum of 1 bedroom, sitting area and kitchen with a table and chair;

b) Must include a microwave, refrigerator, sink, stovetop and table in the kitchen;

c) Shall be uniform in appearance and size;

d) Shall be single occupancy;

e) Shall have a minimum of 180 square feet, excluding the bathroom;

f) Shall have a private bath;

g) Shall be equipped with sufficient heating and cooling devices to maintain a temperature of not less than 68º nor more than 78º Fahrenheit (individual room temperature controls shall permit heating and cooling as guest desires);

h) Shall have furnishings (i.e. mattresses, draperies, carpeting, etc.) that are fire resistant and of the same quality and condition as the typical guest room;

i) Shall have a modern, working color television set with cable service to include local network affiliates, CNN, the Weather Channel, and a selection of sports and movie channels;

k) Shall be cleaned at least every other day. Cleaning shall be that which is normally done for all customers (i.e. bathrooms cleaned, clean sheets and towels, bed made, floor vacuumed, and other amenities);

l) Shall include, at a minimum, one double bed.

m) Shall have either a desk or table for writing and studying with an appropriate chair and lighting of not less than 75 foot candle power;

n) Shall have blocking bar/device for any sliding glass patio doors

o) Shall have smoke and heat detectors and sprinkler system in each room, and all applicable operating permits and licenses (i.e. Board of Health, Fire Marshall, and other local, State and Federal regulations) posted.

C.4 TRANSPORTATION REQUIREMENTS

a. Students shall be provided one round trip per day from the Contractor’s facility to the NWSTC, except Saturday, Sunday and federal holidays;

b. Students MUST arrive at the NWSTC at least 15 minutes before classes begin and depart no later than 15 minutes after classes end. Normally, classes begin at 8:00 a.m. and end at 4:00 p.m. A few classes begin at 9:00. and dismiss at 5:00 p.m.

The last day of class often dismisses early;

c. Transportation vehicles must be able to provide a seat for each student. Seats will be adequate in size to accommodate a large adult. The driver shall have appropriate license and satisfactory driving record;

d. The Contractor shall provide or arrange for a transportation vehicle that is handicapped accessible.

e. Private vehicles shall not be used to transport students;

f. Contractor shall transport all students in a safe and timely manner. The vehicle used to transport the students shall be in good working order. The vehicle shall be in compliance with applicable City, State, and Federal laws and regulations, and shall have heating/cooling capabilities that range from 65º to 80º Fahrenheit year round;

g. The Contractor shall furnish proof that vehicles used to transport students are covered by “Bodily Injury Liability” insurance, at the limit specified in the contract.

h. The Contractor shall furnish, as a minimum, scheduled shuttle services to/from a nearby mall or other large shopping and restaurant area that provides food/retail/ entertainment services. If the retail area is spread out, multiple pickup and drop-off areas can be specified. A minimum of two (2) round trips shall be provided between 4:00 p.m. and 11:00 p.m. weekdays. A minimum of four (4) round trips shall be provided between noon and midnight on Friday, Saturday, and Sunday.

i. The Contractor shall furnish shuttle service to and from the Kansas City International Airport for arrivals and departures of students.