Requirements MILK.docx

This is a Requirements document outlining delivery and specification standards for a milk and dairy items procurement by the Federal Bureau of Prisons, Federal Correctional Institution (FCI) El Reno, Oklahoma for the first quarter of fiscal year 2027 under Solicitation Number 15B50726Q00000031.

The document establishes strict delivery requirements and product specifications that vendors must meet or face contract cancellation and indefinite removal from future awards. Deliveries are accepted only on Tuesdays between 7:00 am and 2:00 pm, excluding federal holidays, with no appointments necessary. All items must be palletized and delivered via trailer or vehicle with a deck suitable for offloading onto a 4-foot elevated dock. Non-frozen, perishable foods must arrive between 34°F and 40°F, while frozen foods must be delivered at 0°F or below; any products showing signs of prior thawing will be refused. All items undergo close inspection and may require thawing and cooking to verify compliance. Non-conforming items that are conditionally received must be picked up by the vendor within two weeks of non-compliance notification at the vendor's expense, or they will be disposed. Vendors failing to meet delivery schedules or specifications will be permanently removed from future awards. Payment will be made by government purchase card for awards at or below $15,000.00 and by electronic funds transfer for awards exceeding that threshold. Prospective offerors must maintain active SAM.GOV registration and complete annual representations and certifications as required under FAR provisions.