Requirements Document.pdf

Requirements Document

SUBJECT: Procurement of Mission Cri�cal Hydrofluorocarbon (HFC) compressed gasses for a sta�c reserve

OVERVIEW:

The American Innova�on and Manufacturing Act (AIM Act) targets several Hydrofluorocarbon gasses for phase down of produc�on as previously occurred with Ozone Deple�ng Substances (ODS). As many weapons pla�orms within the Department of Defense moved from ODS to HFCs, the need has arisen to ensure a sustainable supply of these Mission Cri�cal compressed gasses is available. Projected need extends beyond the year 2060. To that end, The Defense Logis�cs Agency (DLA) will ini�ate a large acquisi�on of two (2) mission cri�cal virgin HFC compressed gasses, determined by the Services to be the most cri�cal at this �me; Heptafluropropane (HFC-227ea) and Hexafluoropropane (HFC-R236fa). These two items will be placed in a sta�c storage at DLA, Richmond, Virginia un�l such �me as they are needed.

REQUIREMENTS:

Quan��es

The ini�al repository will contain the following total quan��es of each of the two iden�fied gasses (HFC- 227ea & HFC- 236fa):

• HFC-227ea (Heptafluoropropane): 1,150,000 pounds

• HFC-R236fa (Hexafluoropropane): 500,000 pounds

Technical Requirements

The Contractor shall supply 4BA 4BW-300 cylinders cer�fied in accordance with applicable Department of Transporta�on (DOT) specifica�ons. All cylinders shall be painted and stenciled in accordance with MIL-STD 101-C (August 2014).

The Contractor shall also ensure all cylinders are leak free and pass independent third-party laboratory analysis tes�ng for purity. The current cer�fied laboratories include A-Gas Americas, Hudson Technologies INC, Intertek Tes�ng Services, and Na�onal Refrigerants. Copies of the test reports shall be atached to each cylinder in a waterproof envelope and copies shall also be submited to the Contrac�ng Officer’s Representa�ve when the DD-250 is submited for payment.

For the 150-pound cylinders, DLA would accept a lab cer�fica�on from the source/bulk tank, but the documenta�on would need to be provided that �es each 150-pound cylinder back to the source/bulk tank. A copy of the Safety Data Sheet (SDS) shall also be atached to each cylinder in a waterproof envelope.

The Contractor shall deliver the gasses as follows:

MCMEU NSN

Gas

Cyl.

Size

LBS

Total Cyl.

Total required

Associated GFP Empty Cylinder

Required Purity Specifica�ons

6830-01-708-5244

HFC-227ea

1,1,1,2,3,3,3- Heptafluoropropane

(CF3CHFCF3)

150 4,584 687,600

LBS

N/A ASTM-6064 Type II

6830-01-708-5245

HFC-227ea

1,1,1,2,3,3,3- Heptafluoropropane

(CF3CHFCF3)

1200 384 461,280

LBS

8120-01-619- 9794*

ASTM-6064 Type II

6830-01-525-9381

HFC-R236fa

1,1,1,3,3,3– Hexafluoropropane, (CF3CH2CF3)

150 3,334 500,000 Lbs.

8120-01-525- 9001*

AHRI-700 (2019)

Refrigerant Std.

"Highest purity available"

*See technical requirements above. Addi�onally, Atachments 1 & 2 to the solicita�on contain technical specifica�ons of the cylinders.

Suppliers should furnish the specified quan��es of HFC-236FA and HFC-227ea (gas) packaged in the cylinders specified (4BA/ BW-300).

The 150 lb. cylinders shall be packaged 12 cylinders per pallet. The 1200 lb. cylinders shall not require palle�za�on. All packaging would be in conformance with AHRI-700 standards. All shipments shall conform with all applicable DOT regula�ons for 2.2 Compressed Gas per 49CFR173 without excep�on.

The Contractor shall ship all cylinders to the following address:

Defense Depot Richmond, VA 6090 Strathmore Rd, Open Shed 6 Richmond, VA, 23297-5900

Deliveries could not be more than two (2) truckloads per day.

SDSs are required for all materials delivered under this contract that meet the defini�on of hazardous as set forth in the latest version, which is Revision E, of Federal Standard 313 (including any versions or changes adopted during the life of the contract). The Contractor should pay par�cular aten�on to paragraph 4.3 of Federal Standard 313 (Addi�onal Informa�on Required on SDS). SDSs must be provided as specified in the contract within 10 business days of product being entered into Contractor’s inventory system or within 10 business days prior to shipment of product if shipping direct from subcontractor’s facility.

Items shall be labeled in accordance with 29 CFR 1910.1200 unless otherwise directed by 29 CFR

1910.1200 (b) (5). Hazardous Warning Labels (HWL) must be provided to the Contrac�ng Officer or designee within 10 business days of product being entered into Vendor’s inventory system or within 10 business days prior to shipment of product if shipping direct from subcontractor’s facility.

The Contractor shall ensure any Hydrosta�c Test Facili�es used to perform this contract are Department of Transporta�on cer�fied. Should the Contractor change facili�es or should the facility’s cer�ficate be renewed, the Contractor shall submit a copy of the current cer�ficate to the Contrac�ng Officer prior to using the new or re-cer�fied facility. Addi�onal informa�on concerning hydrosta�c tes�ng can be found at:

http://www.phmsa.dot.gov/hazmat/regs/sp-a/approvals/cylinders

The Contractor shall label all cylinders with a weather-proof label (able to withstand exposure to weather of all kinds without damage or loss of func�on). The Contractor may defer to MIL-PRF-61002 Pressure Sensi�ve Adhesive Labels for Bar Coding.

The Contractor shall be responsible for shipment of all products in accordance with 49 CFR 170-178, Interna�onal Mari�me Organiza�on – Interna�onal Mari�me Dangerous Goods (IMO-IMDG), Interna�onal Civil Avia�on Organiza�on - Interna�onal Air Transport Associa�on (ICAO-IATA), and Military Aircra� (MILAIR) [Air Force Manual (AFMAN) 24-204].

ENVIRONMENTAL REQUIREMENTS

The Contractor and its subcontractors are responsible for obtaining and maintaining all required federal, state, municipal, and interna�onal cer�fica�ons, licenses, permits, registra�ons and approvals that may be required to perform this contract. The Contractor and its subcontractors shall possess/obtain their own, non-Government, Environmental Protec�on Agency (EPA) Resource Conserva�on and Recovery Act (RCRA) iden�fica�on number(s) and follow the regula�ons of 40 CFR 260-280. The Contractor is responsible for repor�ng under the Emergency Planning and Community Right-To-Know (EPCRA) (all applicable sec�ons), as well as providing such data or other appropriate data to the customer/installa�on allowing the customer/installa�on to meet its Federal/State/Local/DoD environmental repor�ng requirements.

Any �me the Contractor communicates with or is contacted by an environmental or other regulatory agency at any level, or is required to communicate with such an agency, as it pertains to this program, it will no�fy the Contrac�ng Officer within 1 business day of the communica�on with or contact by an environmental/regulatory en�ty. In addi�on, the Contractor will no�fy the Contrac�ng Officer of any spill via e-mail within 4 hours of the spill or the discovery of the spill.

A spill is defined to be any release of a material from its primary container (i.e. the container that has an in�mate contact with the material) that results in any loss of the material (i.e. asset), and the need to recoup, repackage, reissue or dispose of the asset whether or not the spill needs to be reported to a regulatory body under the various Federal, State, or Local environmental or occupa�onal-safety regula�ons.

http://www.phmsa.dot.gov/hazmat/regs/sp-a/approvals/cylinders

Repor�ng Protocol:

1. Contractor no�fies applicable na�onal and local regulatory en��es and the Contrac�ng Officer depending on the type, nature, and volume of the spill.

2. Designated Contractor POC no�fies DLA Avia�on Contrac�ng Officer via e-mail.

3. No�fica�on occurs within four (4) hours of the incident's occurrence or discovery of the incident.

4. No�fica�on covers asset(s) in transit to requisi�oner(s) as well as in storage awai�ng distribu�on.

5. No�fica�on to include the following informa�on at a minimum:

a. Iden�fy loca�on of incident / approximate �me of incident / injuries if any

b. Iden�fy nature of incident

c. Iden�fy and List NSN(s), nomenclature, Delivery Order number (if applicable), Unit of Issue (U/I), quan�ty of units affected

d. Iden�fy total quan�ty/volume spilled (approxima�on)

e. Iden�fy collateral damage (i.e. other assets/proper�es affected by incident)

f. Iden�fy ac�ons taken to contain/remediate incident

g. Iden�fy correc�ve ac�ons to minimize and/or eliminate future incidents of type noted

6. Closing & follow-up no�fica�on within seven (7) calendar days of incident indica�ng state of affairs rela�ve to incident to include any and all copies of official no�ces sent to the various regulatory agencies where official no�ce and follow up are required.

The Contractor will be responsible for any fines or penal�es incurred as a result of a spill.

For reportable spills and instances of fines, penal�es, and no�ces of viola�on, the Contractor shall no�fy the Contrac�ng Officer within four (4) hours; for all other communica�ons or contacts with Government environmental regulators, the Contractor shall no�fy the Contrac�ng Officer as soon as prac�cable, but in no event later than 4 hours a�er the communica�on or contact. In addi�on, the Contractor shall provide a copy of all documents or electronic media related to such communica�ons or contacts to the Contrac�ng Officer at no expense to the Government. The Contractor will not assert a privilege or other reason to withhold any such document or electronic media.