REQUIREMENTS-26-2230 WH Roof STATEMENT OF WORK (SOW).pdf

STATEMENT OF WORK (SOW)

Roof Replacement for the Main Building located at the Woods Hole Laboratory of the Northeast Fisheries Science Center’s (NEFSC).

1.0 GENERAL

1.1 BACKGROUND

The NEFSC operates under the National Marine Fisheries Service (NMFS), a part of the National Oceanic and Atmospheric Administration (NOAA). The agency’s core mission is the stewardship of living marine resources.

On 03/16/2026, a significant weather event caused a catastrophic failure of the existing Ethylene Propylene Diene Monomer (EPDM) rubber roof membrane at the NEFSC’s main building in Woods Hole, Massachusetts (MA). During the event, mechanical mini-split units became airborne, causing multiple structural penetrations through the membrane and into the fiberglass underlayment. A forensic patch installed on 03/18/2026 revealed that the original installation was non-compliant. The roof system lacked the required mechanical fastening patterns and was secured using insufficient adhesives.

1.2 SCOPE

The scope of this project is the complete removal and proper disposal of the existing EPDM roofing system and the installation of a new, compliant EPDM roofing system. The Contractor shall furnish all labor, materials, equipment, transportation, and supervision required to remove the failed system and replace the Main building roof, measuring approximately 8,400 square feet (170’ x 45’). The new compliant roofing system must be a permanent, engineered replacement, specifically designed to prevent future blow-off events. A certified Asbestos Inspector completed a limited asbestos survey of the roof. ACM positive Results were found in

(2) of the transite board samples areas (see Attachment). The contractor shall provide a Certified Asbestos Abatement Worker as required for Targeted Asbestos Remediation required for any new penetrations during the install of the new roof system.

This project also includes an OPTIONAL Task for the EPDM roof system removal and replacement of 144’x53’ (7,632 square feet) Woods Hole Laboratory Aquarium / Population Dynamics Building. (see 2.4 OPTION ITEM 1)

1.3 OBJECTIVE

To safely remove and dispose of the existing roof system and replace it with a new compliant EPDM roof system that provides a structurally safe and functioning roof system for the Main Building at the Woods Hole Laboratory.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK 1: Main Building Roof Pre-Construction & Engineering Requirements

● The contractor shall provide Wind Uplift Engineering: The system shall be engineered to ASCE 7-22 standards for high-wind coastal zones, achieving a minimum FM Global 1-90 rating. Design must withstand 75+ MPH gusts.

● The contractor shall submit a Safety & Staging Site-Specific Safety Plan (SSSP) and Hoisting/Crane Plan to the designated Contracting Officer Representative (COR) for pre-approval.

● The contractor shall be responsible for traffic control on Water Street and must ensure the Woods Hole Aquarium entrance remains safe and unobstructed.

● The contractor shall email the COR all project supplies, materials, and equipment for prior approval.

● The contractor shall coordinate with the Aquarium to ensure no dust or debris enters life-support water intake systems or filtration units during work.

2.2 Task 2: Main Building Roof System Demolition

● The contractor shall remove and dispose of approximately 8400 square feet (sf) of the existing EPDM roof system. Remove interim shrink-wrap, failed EPDM, and all saturated fiberglass underlayment/insulation down to the structural deck.

○ Full Tear-Off to include: membrane system, cover board, insulation, flashing and other materials to expose the built-up roofing system.

2.3 Task 3: New Main Building Roof System Installation & Targeted Asbestos Remediation

● The contractor shall provide Targeted Asbestos Remediation for any new roof penetrations in accordance with local, state and federal laws, as required during the install of the new approximately 8400 square feet (sf) of new white 60-mil (reinforced) EPDM membrane (Carlisle or equivalent), fully adhered & mechanically fastened roofing system with a minimum solar reflect of .09 Cool Roof Rating Council (CRRC) American Society for Testing and Materials ASTM C1371). Materials shall include the following:

○ Insulation with cover board (tack board)

○ Flashing, caps, joint covers.

○ Strapping for winds over 75 mph. (The roof must be rated for winds in excess of

75 mph).

○ Pitch pockets down the south side of the roof for drainage.

○ Roof blocking/Pedestals for Heating, Ventilation and Air Conditioning ( HVAC) equipment.

○ (6) additional penetrations for future HVAC or electrical needs.

○ Roof accessories (rubber boots, cants, nails, cleats, fasteners, adhesives, sealants) or other materials or products to deliver a roofing system meeting the requirements in the contract documents supporting the best practices as recommended by the manufacturer, National Roofing Contractors Association

(NRCA), Cool Roof Rating Council ( CRRC), and American Society for Testing and Materials ( ASTM).

● The contractor shall install the new EPDM roofing system under and around all existing roof piping, chimneys, drains, extrusions, HVAC systems, conduit, antennas, lights, roof hatch and all other items located on the roof or penetrating the roof.

● The contractor shall reroute, remove and reconnect any plumbing, electrical, HVAC and all other systems that were moved for the installation of the roofing system.

● The contractor shall be responsible for moving any plumbing, electrical, HVAC systems and all other systems currently installed on the existing roof.

● Thermal Barrier: Install a Tapered Polyisocyanurate Insulation System providing positive drainage and a minimum R-30 thermal resistance (2026 MA Stretch Code compliant).

● The system shall be Fully Adhered to prevent "billowing."

● Coastal-Grade Metal: All edge metal, coping, and fascia shall be 0.040” Kynar-coated

Aluminum or Stainless Steel. Galvanized steel is strictly prohibited.

2.4 OPTION ITEM 2: EPDM Roof Removal and Replacement for Woods Hole Laboratory Aquarium / Population Dynamics Building.

● Task 2.6.1: Mobilization and Site Preparation

● Task 2.6.2: Demolition and Removal

● Task 2.6.3: Roof Deck Inspection and Preparation

● Task 2.6.4: Insulation and Cover Board Installation

● Task 2.6.5: EPDM Membrane Installation

● Task 2.6.6: Flashing and Sheet Metal Accessories

● Task 2.6.7: Demobilization, Clean-Up, and Warranty

3.0 CONTRACTOR PERSONNEL

● The Contractor shall provide proof that all on-site employees are legal aliens or WE citizens.

● The Contractor shall not employ personnel with felony convictions, or with a record of narcotics use, for work at any NEFSC property.

● Contractor shall be liable for the repair or replacement of any Government property damaged by Contractor personnel.

4.0 OTHER APPLICABLE CONDITIONS

4.1 PLACE OF PERFORMANCE

● All work will be performed at the NOAA Northeast Fisheries Science Center (NEFSC) Main Building located at 166 Water Street in Woods Hole, MA, 02543.

4.2 PERIOD OF PERFORMANCE

● The actual start date shall be coordinated with the COR and the Contracting Officer.

● Upon notice to proceed (NTP), the Contractor shall be required to complete work within 45 - 60 calendar days.

4.3 HOURS OF OPERATION / ACCESS TO THE WORK SITE

● Working hours shall be 7:00 AM – 3:30 PM (M-F). The contractor shall observe all federal holidays. Nights/Weekends require prior coordination with the COR.

● All persons employed within the boundaries of the property or restricted-access areas therein, and all persons permitted to enter such property and areas shall comply with the security regulations for the NEFSC Woods Hole Laboratory.

● The Government reserves the right to close down the job site and order Contractor Personnel off the premises in the event of a national emergency or a shutdown, for as long as security problems persist.

● The Contractor may only return to the site with verbal approval from the COR.

● The Government reserves the right to exclude or remove from the site or building any employee of the Contractor or a sub-Contractor whom the Government deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the work is deemed by the Government to be contrary to the public interest.

4.4 EXISTING CONDITIONS

● If discrepancies are discovered between the existing conditions and those noted on the SOW/drawings, the Contractor shall immediately notify the COR.

● The Contractor shall notify COR if documents are incomplete. Immediately notify COR upon finding discrepancies or omissions in Bidding Documents.

4.5 DELIVERY, STORAGE, HANDLING, AND PROTECTION

● Deliver materials to the job site in the manufacturer’s original, unopened containers or wrappings with the manufacturer’s name, brand name and installation instructions intact and legible.

● Deliver in sufficient quantity to permit work to continue without interruption.

● Comply with the manufacturer’s written instructions for proper material storage.

● Any damaged materials shall be removed and replaced at the Contractors expense.

● Care shall be taken to provide protection of surrounding structures, hallways and building structures.

4.6 WARRANTY

● The Contractor shall provide a written warranty for service including labor and materials for a period of 20 years from the date of startup with no dollar limitation.

● Including but not limited to all manufacturer’s warranties.

4.7 WORKMANSHIP & QUALITY ASSURANCE

● All work shall be of highest quality and in strict accordance with the manufacturer’s published specifications and to the building owner’s satisfaction, most recent codes and standards.

● Unless otherwise noted in the contract documents, Contractor shall comply with the manufacturer’s current specifications and details.

● The Contractor shall provide an adequate number of experienced workers regularly engaged in this type of work who are skilled in the application techniques of the materials specified.

● There shall be a site superintendent on the job site at all times while work is in progress.

● The site superintendent must be an employee of the general Contractor and on the site all times during the course of any ongoing work.

● There shall be no deviations made from this specification or the approved shop drawings

(if any) without the prior written approval of the COR.

● Any deviation from the manufacturer’s installation procedures must be supported by a written certification on the manufacturer’s letterhead and presented to the COR for consideration.

● All substitution requests for products, equipment, materials and methods described within the contract documents shall be submitted to the COR.

● Substitution requests are not permitted prior to the Notice to Proceed.

● Substitute products will be considered when the request is submitted in writing to the

COR.

● The COR will have seven (7) working days to approve/disapprove the substitution request.

● Substitution requests shall not result in schedule extensions.

● The Contractor shall submit manufacture cut sheets and other specification literature for all materials to be installed for the COR approval.

● All work described in the Statement of Work shall comply with the manufacturer’s installation guidelines.

● The Contractor shall furnish all labor, materials, tools, transportation, services and supplies as stated in this requirement.

● Work shall be completed in accordance with the construction industry standards and codes.

● The Contractor shall supply the COR with the onsite supervisor contact information and any other key personnel.

● Quality Control is the responsibility of the Contractor . The Contractor is responsible for all incidental repairs.

4.8 FACILITIES AND CONTROLS

● The Contractor shall remove and dispose of all debris and trash from the job site in a timely and legally acceptable manner to not detract from the aesthetics or the functions of the building.

● The contractor shall comply with all applicable Federal, State, and local laws and regulations concerning environmental pollution prevention control and waste disposal.

● The contractor shall immediately inform the COR of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

● Perform daily clean up to collect all wrappings, empty containers, paper, and other debris from the project site.

● Upon completion, all debris must be disposed of in a legally acceptable manner.

● The Contractor shall ensure that the project area and areas adjacent to the project area are maintained in a clean and safe condition.

● Before beginning work, the Contractor shall secure approval from the COR for the following:

○ Contact the COR for parking information and facility access.

○ Access to the site.

○ Areas permitted for storage of materials and debris.

○ Use of Government facilities

● Security: Obey the government’s requirements for personnel identification, inspection and other security measures.

● The NEFSC is a smoke free campus. The Contractor and its employees shall adhere to all applicable rules and regulations regarding maintenance of a smoke free environment on the job site.

4.9 SAFETY & JOB CONDITIONS

● Five (5) days prior to start of work, the Contractor shall submit a safety plan.

● The Safety Plan shall include: open flames, welding, debris, cleanup, workplace safety methods, and emergency procedures.

● The Safety Plan must be available on site at all times and must be reviewed with all sub-

Contractors working under this contract for the duration of the contract project. The Contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable OSHA, NEC, NFPA, and EPA, local, state and federal requirements.

● The Contractor shall instruct all related personnel daily to be mindful of the full-time requirement to maintain a safe environment for the facility’s occupants including staff, visitors, customers and the occurrence of the public on or near the site.

● The Contractor shall comply with the requirements of 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards, and Health Administration (OSHA) General Industry and Health Standards and 29 CFR, part 1926 Construction Standards.

● The Contractor shall promptly correct any non-complying work or conditions.

● The contractor shall be responsible to ensure its work does not affect the safety of the public or employees of the Government.

● Neither the Government nor its representatives shall bear any responsibility for safety precautions at the project work site.

● If, however, in the opinion of the COR a life-threatening condition exists, the COR will orally (to be confirmed in writing) require the Contractor to immediately suspend work in the affected area until the condition is corrected.

● Whenever Contractor’s operations may create a hazardous condition, it shall at its sole expense, furnish, install and maintain such guards, fences, barricades, railing, light, signs, or other devices necessary to prevent accident, injury or damage to people or equipment.

● It is the Contractor’s responsibility to ensure all employees; sub-Contractors, vendors, and other company representatives adhere to all safety rules, regulations, policies and practices.

● Daily CQC Reports: Submit to the TPOC that summarizes progress, weather, and site discrepancies.

● Contractor shall observe lock/out tag/out regulations and as required by OSHA.

● The Contractor shall keep the project site in a neat and orderly condition at all times.

● Safety Data Sheets (SDS) must be on location at all times during the transportation, storage and application of materials. A separate set shall be given to the COR fifteen

(15) days prior to starting of the work. Contractor shall provide Safety Data Sheets to the COR for any hazardous materials used in the performance of this contract.

● The Contractor shall not cause or permit any hazardous material to be brought upon, kept or used in or about the premises by its agents, employees, or sub-Contractors without the prior consent of the COR.

● Hazardous materials that are necessary to the performance of this contract shall be used, kept and stored in a manner that complies with all laws regulating any such hazardous material brought upon or used or kept at this site.

● As used herein, the term “Hazardous Material” means any hazardous or toxic substance, material, or waste, including but not limited to, those substances, materials, and wastes listed in the Department of Transportation Hazardous Material Table (49 CFR 172.101) or by the Environmental Protection Agency as hazardous substances (40CFR Part 68.130) and amendments thereto, petroleum products, or such other substances, material, and wastes that are or become regulated under any applicable local, state, or Federal Law.

4.10 TECHNICAL CONSTRAINTS

● Laboratory Continuity: Work involving vibration (drilling/cranes) must be coordinated 72 hours in advance to protect sensitive experiments.

● Fume Hood Integrity: Ensure laboratory fume hood exhausts are never blocked or compromised.

● Labor Compliance with Davis-Bacon Wage Determination MA20260001 is mandatory.

5.0 GOVERNMENT TERMS & DEFINITIONS (see Appendix 1 & 2)

6.0 GOVERNMENT FURNISHED RESOURCES

● Reasonable amounts of water and electricity for construction purposes, will be made available at the work site

● The premises will be occupied during the performance of the work.

7.0 CONTRACTOR FURNISHED PROPERTY

● All equipment, equipment rentals, material, manpower, permits, testing, and fees shall be the responsibility of the contractor.

● Provide all necessary labor, materials, tools, and equipment to complete the project.

● The Contractor shall provide toilet facilities. Location of temporary facilities shall be coordinated with the COR.

● The contractor shall provide storage for tools and materials. The Government is not responsible for providing storage or security of materials, tools, or equipment.

8.0 GOVERNMENT ACCEPTANCE PERIOD

● Inspection of work to be performed by the NEFSC Facilities Operations Manager and/ or the COR.

● Any corrective action required because of the inspection will be accomplished prior to final billing.

● The Contractor may be notified of deficiencies in performance in writing by the COR.

● Oral deficiency notifications will be confirmed in writing. The Contractor shall take prompt corrective action upon notice of deficiency.

● The Contractor shall advise the Government when all work is completed.

● The Government will not accept the work until it determines that all work has been satisfactorily completed within the terms of the contract.

9.0 DELIVERABLES

● A new functioning EPDM roofing system that is wind resistant for winds over 75 mph.

The roof system shall be designed and installed to meet or exceed the wind uplift requirements of the 2024 International Building Code (IBC) based on the location, height and exposure category of the building

● Maintain open communication with the COR throughout the duration of the project, addressing any issues or concerns promptly.

● Contractor to coordinate work with the COR to accommodate the work schedule, continuing access and completion date.

● All work must be performed in accordance with industry best practices and comply with local, state, and federal regulations.

● The Contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their work.

ITEM SOW

REFERENCE

DELIVERABLE / EVENT DUE BY DISTRIBUTION

1 2.1 Installation plan and Schedule

5 Days after Notice to Proceed and prior to the start of work.

COR, Contracting Officer

2 4.7 & 4.8

All material and supplies documents/specifications sheets

5 Days after Notice to Proceed and prior to the start of work.

COR, Contracting Officer

3 4.9 Safety plan 5 Days after Notice to Proceed and prior to the start of work.

COR, Contracting Officer

4 4.9 Safety Data Sheets.

10 Days after Notice to Proceed and prior to the start of work.

COR, Contracting Officer

5 4.7 Substitution requests

COR will have seven (7) working days to approve/disapprove the substitution request.

COR, Contracting Officer

6 2.1

Site-Specific Safety Plan (SSSP) and Hoisting/Crane Plan

After Notice to Proceed, submitted to COR prior to start of work

COR

7 4.7 CQC Reports Submit to COR Daily

COR

8 Final Inspection Walk through with

COR

COR

9 4.6 20 year warranty Prior to acceptance COR, Contracting Officer

10 Post Award Conference Prior to Period of Performance End Date

All

APPENDIX 1

PROFESSIONAL AGENCIES, ASSOCIATIONS, CODES, COUNCILS, INSTITUTES,

AND STANDARDS

Air-Condition and Refrigeration Institute ARI Air Movement and Control Association International, Inc. AMCA American Bearing Manufactures Association ABMA American Concrete Institute ACI American Ladder Institute ALI American Institute of Steel Construction AISC American National Standards Institute ANSI American Plywood Association APA American Society of Civil Engineers ASCE American Society for Testing and Materials ASTM American Society of Mechanical Engineers ASME American Welding Society AWS American Wood Preserve Bureau AWPB American Wood Protection Association AWPA Building Officials and Code Administrators BOCA California Roof Rating Council CRRC Clean Air Act CAA Clean Water Act CWA Chain Link Fence Manufacturing Institute CLFMI Code of Federal Regulation CFR Concrete Reinforcing Steel Institute CRSI Construction Specification Institute CSI Department of Environmental Protection DEP Electronic Industries Alliance EIA Environmental Protection Agency EPA Gypsum Association GA International Organization for Standardization ISO International Building Code IBC Institute of Electrical and Electronic Engineers IEEE Leadership in Energy and Environmental DesignLEED Metal Lath/Steel Framing Association ML/SFA National Asphalt Pavement Association NAPA National Association of Corrosion Engineers NACE National Electric Code NEC National Fire Protection Association NFPA National Institute of Standards and Technology NIST National Roofing Contractors Association NRCA

National Sanitation Foundation NSF National Society of Professional Engineers NSPE Occupational Safety and Health Act OSHA National Electric Manufactures Association NEMA Plastic Pipe Institute PPI Portland Cement Association PCA Precast/Restressed Concrete Institute PCI Resource Conservation and Recovery Act RCRA Steel Door Institute SDI Telecommunication Industry Association TIA Uniform Construction CodeUCC Underwriters Laboratories UL United States Army Corps of Engineers USACE United States Coast Guard USCG United States Green Building Council USGBC Western Wood Products Association WWPA Western Wood Preservation Institute WWPI

APPENDIX 2

ACRONYMS

Air-Condition and Refrigeration Institute ARI Air Movement and Control Association International, Inc. AMCA American Bearing Manufactures Association ABMA American Concrete Institute ACI Asbestos Containing Material ACM American Institute of Steel Construction AISC American National Standards Institute ANSI American Plywood Association APA American Society of Civil Engineers ASCE American Wood Preserve Bureau AWPB American Wood Protection Association AWPA Above ground Storage Tank AST American Society for Testing and Materials ASTM American Society of Mechanical Engineers ASME American Welding Society AWS Best Management Practices BMP Building Officials and Code Administrators BOCA California Roof Rating Council CRRC Clean Air Act CAA Clean Water Act CWA Chain Link Fence Manufacturing Institute CLFMI Chromatid Copper Arsenate CCA Cubic Feet per Minute CFM Code of Federal Regulation CFR Concrete Masonry Unit CMU Concrete Conc Contracting Officer CO Contracting Officers Representative COR Contracting Officers Technical Representative COTR Demarcation point DEMARC Demolition Demo Department of Environmental Protection DEP Drawing Dwg Ethylene Propylene Diene Monomer EPDM Electronic Industries Alliance EIA Encased Burial EB Environmental Protection Agency EPA Feet Ft

Factory Mutual FM Finish Floor FF Fire Rated FR Fiberglass Reinforced Product FRP Gauge Ga General Contractor GC Gallons per Minute GPM Gypsum GYP Gypsum Association GA International Organization for Standardization ISO Inch In Information Technology IT Institute of Electrical and Electronic Engineers IEEE Leadership in Energy and Environmental DesignLEED Linear Feet LF Maximum MAX Metal Lath/Steel Framing Association ML/SFA Mean High Water MHW Mean Low Water MLW Mile Per Hour MPH Material Safety Data Sheets MSDS National Electric Code NEC National Fire Protection Association NFPA National Institute of Standards and Technology NIST National Sanitation Foundation NSF Notice To Proceed NTP Not To Scale NTS On Center OC Ounce OZ Outside Diameter OD Occupational Safety and Health Act OSHA No Added Urea Formaldehyde NAUF National Electric Manufactures Association NEMA Not To Scale NTS Parts Per Billion PPB Parts Per Million PPM Pounds lbs Pounds per Square Inch PSI Polyvinyl Chloride PVC Professional Engineer PE Programmable Logic Controllers PLC Resource Conservation and Recovery Act

RCRA Schedule Sch Steel Door Institute SDI Square Feet SF Statement Of Work SOW Solar Reflectance Index SRI Sound Transmission Class STC Square Sq Telecommunication Industry Association TIA Thick Thk Typical Typ Uniform Construction CodeUCC Underwriters Laboratories UL United States Army Corps of Engineers USACE United States Coast Guard USCG United States Green Building Council USGBC Veneered Faced Panel Products HPVA Underground Storage TankUST Vinyl Asbestos Floor Tile VAT Volatile Organic Carbon VOC Welded Wire Fabric WWF Western Wood Products Association WWPA