REQUIREMENTS-25-1130_Sources_Sought_SOW_Draft_1.pdf

STATEMENT OF WORK

MONTLAKE LABORATORY LANDSCAPE SERVICES

DRAFT

1.0 Organization: The Northwest Fisheries Science Center (NWFSC), of the National Oceanic and

Atmospheric Administration (NOAA) Fisheries, National Oceanic and Atmospheric Administration (NOAA), Department of Commerce (DOC), is a federal agency charged with the stewardship of living marine resources.

2.0 Background: NWFSC Montlake Laboratory is located at 2725 Montlake Boulevard East, Seattle, WA

98112. The project site consists of approximately 6.7 acres, parts of which are occupied by buildings, roads, walks and other paved surfaces. The purpose of this contract is to maintain the landscaping at the Montlake

Laboratory site in an aesthetic, environmentally sustainable, and professional manner. (See Figure 1 – Montlake

Lab Site Map.)

2.1 Attachment 5 outlines four primary zones where the contractor will perform tasks as described in this

Statement of Work (SOW). This attachment offers a general overview of the site but does not include all areas, such as the NOAA sign near Hamlin Gate. The area square footage and perimeter linear foot measurements on primary zones are approximate and summarized in the table below:

Zone Color Area (SF) Perimeter (LF)

1 Yellow 13600 2300

2 Blue 30500 1850

3 Black 29000 2300

4 Red 22500 1200

Figure 1 – NWFSC Montlake Lab Site Map

3.0 Scope of Work and Service Requirements: The Contractor shall provide all labor, supervision, equipment and materials (except as otherwise indicated) for the general care and maintenance of all existing outdoor landscape (i.e. grass, bushes, planted beds, trees, and barked areas, etc.) located at the NOAA NWFSC

Montlake Laboratory.

3.1 All services are to be provided at the NWFSC Montlake Laboratory located at 2725 Montlake Boulevard

East, Seattle, WA 98112.

3.2 Contractor shall complete work during normal business hours, Monday through Friday between 7:00 a.m.

and 5:00 p.m. excluding legal federal holidays, and Thursdays between 7:00 a.m. and 12:30 p.m.

3.3 Supervision:

3.3.1 The Contractor shall designate one person as the Onsite Supervisor who will be on site at all times during the execution of work under this contract.

3.3.2 The Onsite Supervisor shall direct and personally oversee all landscaping work performed by the

Contractor’s staff to ensure that the requirements of the contract are adequately completed as stipulated in this

Statement of Work.

3.3.3 The Onsite Supervisor is responsible for familiarizing all landscape crew personnel with the requirements in this Statement of Work.

3.3.4 The Onsite Supervisor shall be thoroughly familiar with the equipment and types of material used under the contract so as to implement the proper procedures and methods for their use.

3.3.5 The Onsite Supervisor shall have a minimum of three (3) years of experience directly related to similar types of landscape services.

3.3.6 The Onsite Supervisor shall have a basic level of horticultural knowledge with the ability to distinguish between a weed (i.e. morning glory, dandelion, nightshade, Himalayan blackberry, etc.) and desirable, cultivated vegetation (e.g. Pacific Northwest native species), so as to provide appropriate direction/guidance to work crew.

3.3.7 The Onsite Supervisor shall be able to communicate verbally and in writing with NWFSC Montlake

Laboratory’s designated on-site Point of Contact in a proficient manner.

4.0 Professional Certifications. The Contractor shall have one or more of the following professional certifications:

4.1.1 Certified Professional Horticulturalist (CPH);

4.1.2 National Association of Landscape Professionals (NALP) or Washington Association of Landscape

Professionals (WALP);

4.1.3 Coalition of Organic Landscape Professionals (COOL)

4.1.4 The Contractor shall submit proof of current certification(s).

5.0 Deliverables/Submittals. Within fourteen (14) calendar days after award, the Contractor (including Onsite

Supervisor), shall meet with the COR (Contracting Officer’s Representative) at a kickoff meeting to review the tasks stipulated in this Statement of Work, participate in a site walk-through of Montlake Laboratory’s grounds, and to submit the following documents in electronic form:

5.1.1 Certificates of insurance coverage.

5.1.2 Proof of professional certification(s).

5.1.3 Onsite supervisor’s name and contact information. Updated supervisor contact information shall be provided in the event of future staffing changes.

5.1.4 Weekly service day(s) and time(s).

5.1.5 Number of staff serving on the work crew.

5.1.6 A detailed Monthly Work Schedule (See Attachment No. 1.). The Monthly Work Schedule shall include:

5.1.6.1 The tasks (i.e. mowing, edging, weeding, pruning, etc.) planned for the month and the location they will be performed.

5.1.6.2 Resubmittals of any items disapproved, or changes to any previously approved items shall be submitted to the COR.

5.1.6.3 The contractor shall provide written justification for any chemicals proposed to be used for weed control, as detailed in Section 7.

5.1.6.4 Proposed Monthly Work Schedules, for work that the contactor plans to complete the following month, shall be submitted to the COR no later than the 25th calendar day of the preceding month.

5.1.6.5 Final Monthly Work Schedules, documenting work actually completed that month, shall be submitted to the COR by the end of each month.

6.0 Equipment:

6.1 Gas-powered leaf blowers are strictly prohibited around the East Building at NWFSC’s Montlake

Laboratory.

6.2 Contractor may use electric/battery powered leaf blowers, except in the designated “no leaf-blower zone.”

Only sweeping/raking is permitted in the “no leaf-blower zone.” See attachment No. 3 for location of designated zone.

6.3 Contractor shall not use any gas-powered equipment (i.e. lawn mowers, etc.) within 10 feet of each building’s ventilation intake system. See attachment No. 3 for the exact location of each building’s intake system.

6.4 Contractor shall not use any gas-powered equipment within 10 feet of building entrances.

6.5 The Contractor shall provide all equipment needed to perform landscaping services as stipulated in this

Statement of Work unless otherwise approved by the COR.

7.0 Chemicals for Weed Control:

7.1 No chemicals listed in Attachment No. 2 “High Risk Pesticide List” shall be used at any time on the

NWFSC campus.

7.2 Contractor shall obtain approval from the COR prior to the application of any chemical on the NWFSC campus by submitting a written Chemical Application Request that includes the following:

7.2.1 Safety Data Sheet for proposed chemical;

7.2.2 Type of vegetation needing eradication;

7.2.3 Location of vegetation needing eradication;

7.2.4 Application method (e.g., spray, weather condition, day and time, etc.)

7.2.5 Justification for use of chemical.

8.0 The contractor shall provide all labor, equipment, and supplies to perform the following tasks:

8.1 Task 1 – Mowing and Edging. Mowing shall occur as needed in order to maintain grass at a uniform height between 2 – 3 inches.

8.1.1 Sidewalks and roadways shall be swept or blown free of any resulting dirt or debris.

8.1.2 All cuttings shall be removed off-site prior to the end of the workday and disposed of in accordance with

Section 9.0.

8.1.3 All cuttings shall be removed off-site prior to the end of the workday and disposed of in accordance with

Section 9.0.

8.1.4 Edging at all tree mounds, plant beds, curbs, sidewalks, and other paved areas shall be completed once a month during the months of April through September and again in December.

8.1.5 Edging of grass adjacent to the shoreline to prevent grass from encroaching on the native shoreline vegetation shall occur routinely throughout the year.

8.1.6 Grass around signposts, light standards, and other fixed objects shall be kept neatly trimmed.

8.1.7 Mulched areas adjacent to sign posts, light posts, and other fixed objects shall be edged and kept free of weeds and grass.

8.1.8 English ivy shall be pruned so as to prevent it from growing vertically on buildings/ trees or expanding horizontally onto sidewalks or street curbs.

8.2 Task 2 – Weeding. The contractor shall perform the following:

8.2.1 Contractor shall remove weeds manually (hand pull) or mechanically in all required areas.

8.2.2 To receive approval for chemical weed control, Contractor shall follow the guidelines stipulated in Section 7.

8.2.3 The following required areas shall be kept free of mature weeds:

8.2.3.1 All woodchip areas;

8.2.3.2 All gravel areas;

8.2.3.3 All planted beds;

8.2.3.4 Roadways and sidewalks;

8.2.3.5 Area around signs, light posts and fire hydrants;

8.2.3.6 Weeding is required continuously throughout the year.

8.2.3.7 All weeds shall be removed from the site within 24 hours unless other arrangements are made with the

COR.

8.2.3.8 The Contractor may propose the use of herbicides for weed control on gravel areas as an alternative to mechanical removal, provided the following conditions are met:

8.2.3.8.1 The proposal must be submitted in writing and include the following:

8.2.3.8.1.1 The product’s Safety Data Sheet (SDS);

8.2.3.8.1.2 Confirmation that the herbicide is not listed in Attachment 2; and

8.2.3.8.1.3 A description of the proposed application method.

8.2.3.8.2 The use of herbicides as an alternative method shall be performed at no additional cost to the government.

8.2.3.8.3 The COR must provide written approval for the proposed method.

8.2.4 Annual Shoreline Weeding. Annually during the summer, the Contractor shall manually remove all purple loosestrife and garden loosestrife (see Attachments No. 4a and 4b), which are King County regulated Class B noxious weeds, from Montlake Laboratory’s shoreline.

8.2.4.1 See Attachment No. 3 for location of NWFSC’s shoreline – the target noxious weed removal area.

8.2.4.2 The purple loosestrife and garden loosestrife shall be removed during the summer (typically around late

July) when they are in bloom but before they go to seed.

8.2.4.3 In accordance with King County noxious weed removal requirements, the removal of purple and garden loosestrife shall proceed as follows:

8.2.4.3.1 Contactor shall remove all plant parts including root ball.

8.2.4.3.2 If root ball cannot be removed, plants shall be cut at their base just above the soil line.

8.2.4.3.3 Contractor shall seal all plant parts in a garbage bag and place the garbage bag in the trash.

8.2.4.4 Contractor shall notify the COR once the weed removal is complete at which time the COR will conduct an inspection of the shoreline to verify that the presence of all Class B noxious weeds are eliminated for the given year.

8.2.4.5 Contractor shall also cut back/control the spread of Class C noxious weeds from Montlake Laboratory’s shoreline, including yellow flag iris and tall flatsedge (see Attachments No. 4c and 4d).

8.2.4.6 Contractor shall routinely edge the grass adjacent to the shoreline (see attachment No. 4) to prevent the encroachment of grass on the native shoreline vegetation.

8.2.4.7 Any equipment needed to perform annual shoreline maintenance shall be provided by the Contractor.

8.3 Task 3 - Mulch Application. Contractor shall provide and apply sufficient quantities of organic topdressing mulch annually to ensure a depth of 2 inches in all areas listed below Contractor shall provide and apply sufficient quantities of organic topdressing mulch to ensure a depth of 2 inches in all areas listed below. For estimating purposes, the contractor shall use 30 cubic yards of mulch for this task. The contractor shall submit a schedule on the mulch application for government review and approval before this work can commence.

8.3.1 Shoreline;

8.3.2 Bioswale/rain garden (including shaded path from the sidewalk to the shoreline);

8.3.3 Perimeter of the west parking lot;

8.3.4 Traffic circle;

8.3.5 All plant beds;

8.3.6 All barked areas

8.4 Task 4 – Pruning. The contractor shall prune trees, shrubs, hedges, and other plants as follows:

8.4.1 All trees, shrubs, hedges, and other plants shall be pruned in a manner that promotes proper health and growth, and to prevent interference with pedestrian and vehicular traffic.

8.4.2 All trees, shrubs, hedges, and other plants shall be pruned in a manner that maintains a natural-looking appearance; no vegetation shall be trimmed using a topiary-style (i.e. defined geometric shapes) of pruning unless otherwise approved by the COR.

8.4.3 Trees (which include but are not limited to vine maple, rhododendron, flowering cherry, cedar, etc.) shall be pruned in a manner so as to:

8.4.3.1 Remove dead, damaged or diseased wood; or structurally weak limbs that may cause a safety hazard.

8.4.3.2 Remove branches within 3 feet of buildings and branches that endanger roofs, eaves, and windows.

8.4.3.3 Remove branches within 3 feet of outdoor mechanical system components.

8.4.3.4 Remove branches within 18 inches of sign posts, light posts, access control cabinet posts, instrument posts, etc.

8.4.3.5 Restrict growth of small trees in front of windows, over entranceways or walks or which will obstruct vision at street intersections.

8.4.3.6 Remove all shoots at ground level from trees located in campus grass areas, planting beds, and around the artworks.

8.4.3.7 Trees should be evaluated for pruning twice yearly, approximately in mid-winter and late summer, depending on the species and circumstances.

8.4.4 Shrubs (which include but are not limited to evergreen huckleberry, red-twig dogwood, red flowering currant, azaleas, etc.) shall be pruned in a manner as to:

8.4.4.1 Remove dead or diseased branches and leaves/fronds.

8.4.4.2 Shrubs should be evaluated for pruning as needed, but twice a year at a minimum (in mid-winter and late summer).

8.4.4.3 Shrubs shall be pruned to ensure branches to not encroach on sidewalks, roadways, parking lots, and entrances.

8.4.4.4 Shrubs shall be pruned to ensure branches ado not exceed a maximum height of 4 feet along sidewalks, sidewalks, roadways, parking lots, and entrances.

8.4.4.5 Shrubs shall be pruned 18 inches away from exterior of the West Building and Center Building.

8.4.4.6 Shrubs shall be pruned 36 inches away from the south side of the East Building

8.4.4.7 Shrubs shall be pruned 36 inches away from all outdoor mechanical system components.

8.4.4.8 Shrubs shall be pruned 18 inches away from all sign posts, light posts, access control cabinet posts, instrument posts, etc.

8.4.5 Forbs/Ground Cover. With the exception of English ivy, forbs/ground cover (which includes but is not limited to kinnikinnick, beach strawberry, trillium, etc.) shall not be pruned except in the context of edging the plant bed in accordance with section 4.0.

8.5 Task 5 – Miscellaneous Maintenance.

8.5.1 Leaves. The Contractor shall rake and dispose of fallen tree leaves on the grass, paths, sidewalks, roadways, and other paved or gravel areas as needed to ensure the campus remains free of visible debris.

8.5.1.1 Leaves from these areas shall be removed from the Montlake Laboratory site unless other arrangements are made with the COR.

8.5.2 Fertilizer. Application of chemical fertilizers is not permitted at NWFSC Montlake Laboratory.

8.6 Task 6 – Landscape Restoration (OPTIONAL). The Government reserves the right to exercise this task in part or in full as funding permits. This optional task will not be included in the base year of the contract, but may be included in option year(s) 1-4 per funding availability.

8.6.1 Landscape restoration work will only be completed during the fall season unless otherwise approved by the

COR.

8.6.2 The purpose of the landscape restoration shall be to achieve the following:

8.6.2.1 Remove noxious/aggressive weeds, grass, and other undesirable vegetation;

8.6.2.2 Install low maintenance vegetation (i.e. needs little to no pruning, trimming, mowing/edging, weeding, or watering), preferably native to Washington State;

8.6.2.3 Once established, the new vegetation shall thrive with minimal care thereby decreasing the scope or landscape maintenance service over time.

8.6.3 Contractor shall submit a detailed cost proposal to the COR for review and approval.

8.6.4 Resubmittals of any items disapproved, or changes to any previously approved items shall be submitted to the COR.

8.6.5 Detailed cost proposal shall include the labor and materials to complete the following:

8.6.5.1 Removal of sod and/or other unwanted vegetation;

8.6.5.2 Installation of biodegradable landscape fabric/burlap, soil amendments, and mulch;

8.6.5.3 Installation of hardscape (if needed);

8.6.5.4 Identification and installation of drought tolerant, forbes, shrubs, and trees; plants must be size appropriate for the space (i.e. trees greater than 10 feet in height should not be planted within 20 feet of buildings;

shrubs no higher than 3 feet shall be planted near building entrances.) Additionally, the contractor shall identify watering requirements (e.g., plants, watering duration, and frequency) during the initial phase and subsequent maintenance activities;

8.6.5.5 Application of organic fertilizer to all new plantings.

8.6.6 Restoration Zones. Contractor shall divide the Montlake Laboratory campus into the restoration zones listed below.

8.6.6.1 Zone 1 - Includes areas around the Center Building, West Buildings, and traffic circle (see Restoration

Map, Attachment No. 5).

8.6.6.2 Zone 2 – Includes areas along the shoreline, raingarden, and around the west parking lot (see Restoration

Map, Attachment No. 5);

8.6.6.3 Zone 3 – Includes area along north roadway and around the East Bldg. (see Restoration Map, Attachment

No. 5);

8.6.6.4 Zone 4 – Includes large lawn near east entrance gate (see Restoration Map, Attachment No. 5).

9.0 Yard Waste Disposal:

9.1 Yard waste shall be hauled to an approved vendor and composted in accordance with all federal, state and local regulations.

10.0 Government Furnished Equipment:

10.1 Toilets. Toilet facilities available for the Contractor's use – contact COR for access to building.

11.0 Safety:

11.1 The Contractor shall ensure that it is in compliance with all City of Seattle, State of Washington, and federal safety regulations.

11.2 The Contractor is responsible for supplying all safety equipment (i.e. eye protection, hearing protection, gloves, etc.) to their personnel.

12.0 Performance Verification:

12.1 Inspection of work shall be performed on an on-going at the discretion of the COR.

12.2 Any issues or concerns will be relayed by the COR to the Contractor.

12.3 The COR may at any time request correction or improvement of maintenance practices if they are found to fall below the standards of the contract specifications.

13.0 Plant Replacement:

13.1 The vendor shall notify the COR promptly if any plants have died or have been damaged as a result of his own actions or lack of actions.

13.2 The Contracting Officer, after consultation with COR, will direct the vendor to replace damaged or dead plants at the Contractor’s expense.

14.0 Damage Protection:

14.1 The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, light standards, landscape plantings, and art works on the NWFSC site.

14.2 If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the COR directs.

14.3 Particular care shall be exercised to prevent damage to building glass, light standards, building signs, lights, and metal siding from grass mowing operations.

14.4 The Contractor shall not drive vehicles on the gravel paths or campus grass areas unless approved by the

Facilities Supervisor.

14.5 The Contractor shall take all measures necessary for the protection of work encountered, which has been placed or installed by other contractor(s), either previously or during the performance of this contract.

14.6 The Contractor is responsible for any damages to vehicles caused by his employees or subcontractors, regardless of whether or not the vehicles impinged upon the Contractor’s work area.

15.0 Period of Performance:

15.1.1 This requirement consists of a base period and four option periods as follows:

15.1.2 Base Period: A duration of 1 year from date of award.

15.1.3 Option Period 1: A duration of 1 year from expiration date of base period.

15.1.4 Option Period 2: A duration of 1 year from expiration date of option period 1.

15.1.5 Option Period 3: A duration of 1 year from expiration date of option period 2.

15.1.6 Option Period 4: A duration of 1 year from expiration date of option period 3.

ATTACHMENT NO. 1

LANDSCAPING SCHEDULE FOR: (Month and Year)

Task 1 - Mowing

WEEK 1 WEEK 2 WEEK 3 WEEK 4 ADDITIONAL COMMENTS

EXTERIOR PERIMETER

NORTH LAWN

SOUTH LAWN

EAST LAWN

WEST LAWN

TRAFFIC CIRCLE

Task 1 – Edging

WEEK 1 WEEK 2 WEEK 3 WEEK 4 ADDITIONAL COMMENTS

DRIVEWAY

ALL CURBS/SIDEWALKS/OTHER

PAVED AREAS

ALL TREE MOUNDS/PLANT

BEDS/BARKED AREAS

SHORELINE

Task 2 – Weeding

NORTH PLANT BEDS

SOUTH PLANT BEDS

EAST PLANT BEDS

WEST PLANT BEDS

NWFSC Montlake Laboratory

Detailed Monthly Work Schedule

NOAA ENTRANCE SIGNS

TRAFFIC CIRCLE

GRAVEL AREAS

BIOSWALE

SHORELINE (INCLUDING BARK

PATH TO WATER)

FENCED AREA BY SHORELINE

NOXIOUS WEEDS ALONG

SHORELINE (SEASONAL)

Task 3 - Mulch Application

NORTH PLANT BEDS

SOUTH PLANT BEDS

EAST PLANT BEDS

WEST PLANT BEDS

TRAFFIC CIRCLE

BIOSWALE

SHORELINE (INCLUDING BARK

PATH TO WATER)

FENCED AREA BY SHORELINE

Task 4: Pruning

NORTH-SIDE TREES & SHRUBS

SOUTH-SIDE TREES & SHRUBS

EAST-SIDE TREES & SHRUBS

WEST-SIDE TREES & SHRUBS

TASK 5: Misc. Maintenance – Leaf Collection

NORTH-SIDE LEAF REMOVAL

SOUTH-SIDE LEAF REMOVAL

EAST-SIDE LEAF REMOVAL

WEST-SIDE LEAF REMOVAL

TASK 6: Landscape Restoration – OPTION NOT EXERCISED AT THIS TIME

Contractor shall submit this detailed monthly work schedule no later than five (5) calendar days before the start of service for the month. Once the work has been completed, contractor shall initial after each task and return the signed, completed schedule on the last service day of the month. All work plans shall be submitted to NOAA’s designated COR.

I CERTIFY THAT THE ABOVE WORK HAS BEEN COMPLETED IN ACCORDANCE WITH NOAA

CONTRACT NO: ___________________________________

NAME AND TITLE:

SIGNATURE:

DATE:

** NOTE: This is a COPY of the Detailed Monthly Work Schedule. Please use the editable PDF version provided by NOAA.

ATTACHMENT NO. 2

PESTICIDES USED IN URBAN APPLICATIONS THAT POSE HIGH RISK TO

SALMON AND AQUATIC LIFE

Revised august 2008

1,3-dichloropropene

2,4-D

Abmectin

Acephate

Altacor

Atrazine

Bensulide

Bentazon

Bifenazate

Bifenthrin

Bromoxynil

Carbaryl

Carbofuran

Carfentrazone-ethyl

Chlorothalonil

Chlorpyrifos

Copper Sulfate1

Cyhalothrin

Cypermethrin

Diazinon

Dicamba

Dichlobenil

Diclofop-methyl

Diflubenzuron

Dimethoate

Disulfoton

Diuron

Esfenvalerate

Ethoprop

Extoxazole Technical

Fenamiphos

Fenpyroximate

Fenbutatin-Oxide

Folpet

Imidacloprid

Iprodione

Linuron

Malathion

Mancozeb

Maneb

Metolachlor

Metribuzin

Naled

Norflurazon

Oryzalin

Oxyfluorfen

Paraquat Dichloride

Pendimethalin

Permethrin

Phosmet

Prometryn

Propargite

Propiconazole

Rimon

Quintozene

Rimon

Simazine

Spinosyn Tebuthiuron Thiram

Triclopyr

Trifluralin

1Salmon-Safe restrictions apply to any copper-containing pesticide including copper hydroxide, copper ammonium hydroxide, copper carbonate, and copper oxide, and others.

This list is based on EPA hazard level for fish and fish habitat. It is revised as pesticide registrations are updated and as more environmental data becomes available.

ATTACHMENT NO. 3

ATTACHMENT NO. 4a

ATTACHMENT NO. 4b

ATTACHMENT NO. 4c

ATTACHMENT NO. 4d

ATTACHMENT NO. 5