RequestforQuotes_AutomatedDoorOpeners_Royalston_Att-A-combined-2.pdf

RFQ - Electronic automated door openers Jan2025

Request for Quotes Installation of Electronic Automated Door Openers

Town of Royalston MA 01368

The town of Royalston seeks price quotes from qualified vendors for the acquisition of materials and installation of Electronic Automated Door Openers as listed in the scope of services in the Royalston Town Hall, 13 On the Common, Royalston, Massachusetts. This project is funded in whole by the Commonwealth of Massachusetts, Office on Disability (MOD) under a Municipal ADA Improvement grant and therefore, price quotes cannot exceed $35,592.40.

Scope of Services The Town of Royalston seeks a qualified vendor to provide materials and install ADA accessible, electrically automated, push-button door openers at six (6) doorways in Town Hall, 13 On the Common, Royalston, Massachusetts.

The Town of Royalston is proposing to add automated push-button entry to six (6) doors within the Town Hall. Four (4) of those doors will be part of a series of doors that are on the course of entry between the rear parking lot, to the elevator, and from the elevator to the Select Board Office located on the First Floor. The other two (2) doors consist of: The side entrance door (exterior) at the existing ADA ramp which provides access to the kitchen, dining room/first-floor meeting room, and elevator on the first floor; and the interior doorway to the Second Floor Assembly Hall entrance which is located between Assembly Hall and the Elevator on the second floor. The following is a breakdown of the doorways which are included in the Scope (see “Attachment A” for descriptions & images):

• Door 1 – Exterior Door to Elevator Entrance (Rear of Building, Ground Level)

• Door 2 – First Floor Dining Hall Rear Entrance Door from First Floor (Elevator Hallway) into Dining Hall

• Door 3 – Front Entrance Dining Hall Door (access to the Front Lobby/First Floor Main Hallway)

• Door 4 – Entrance Door to the Select Board Office located off the First Floor Hallway

• Door 5 – Exterior Side Entrance door from ADA Ramp into “Kitchen” of Town Hall

• Door 6 – Second Floor Assembly Hall Entrance Door (accessible from elevator on 2nd Floor

The selected vendor or their subcontractor will be responsible for providing the following materials (or their acceptable equivalent) and associated installation, including any necessary carpentry and electrical work (including wiring) and materials. The selected vendor shall ensure that all subcontractors will be made aware of and adhere to the specifications, standards, and requirements of this RFQ and its Scope of Services, including State Prevailing Wage Law (M.G.L. Ch.149, Sections 26 to 27H). A licensed electrician will be required for necessary electrical work, including but not limited to electrical wiring for 115V AC power to door operators. (115V AC, 5 Amp service is recommended by the manufacturer of the specified materials/components. Actual draw is less than 3 Amps. Power should be brought to the end of the operator over the latch side of the door opening.)

Below is a list of specified materials and components (or their equivalent) for Doorways 1 through 4 and Doorways 5 and 6.

List of Materials and Components (or their equivalent) to be Installed for Doors 1 through 4:

• 4 @ Gyro Tech 710 single door operator, black or dark bronze anodized finish, sized as needed for doors

▪ 2 @ RHOS (elevator to dining, and exterior doors)

▪ 2 @ LHOS (dining to front lobby / lobby to office)

• 4 @ NEDC wireless switch kit with MS Sedco 59 series push plate switches, blue or stainless finish, jamb, square as needed for desired layout (2), with MS Sedco surface boxes (2) and BEA 900 MHz switch transmitters (2) and receivers (1).

• 1 @ BEA 900 MHz receiver (secure door will need 2 receivers)

• 1 @ BEA switch post for exterior switch, black or dark bronze anodized finish, surface mount.

• 4 @ 24V DC power supply (for electric strikes)

• 1 @ Isolation relay (for secure door integration)

• 2 @ Adams Rite 7400 electric strike (lobby to office, and dining to lobby doors – assumes doors are fire rated)

• 1 @ HES 9600 electric strike, dark bronze (Elevator to dining – assumes door is fire rated)

• All labor and material required to install items and ensure full function and operation, including any necessary carpentry and electrical work and wiring

List of Materials and Components (or their equivalent) to be Installed for Doors 5 and 6:

• 2 @ Gyro Tech 710 or 8710 single door operator, black or dark bronze anodized finish, sized as needed for doors:

▪ 1 @ RHOS (exterior door to kitchen);

▪ 1 @ LHOS (Elevator Lobby to Assembly Hall);

• 2 @ NEDC wireless switch kit with MS Sedco 59 series push plate switches, blue or stainless finish, jamb, square as needed for desired layout (2), with MS Sedco surface boxes (2) and BEA 900 MHz switch transmitters (2) and receivers (1).

• 1 @ BEA switch post for exterior switch, black or dark bronze anodized finish, surface mount.

(**May be needed for elevator lobby side of door to Assembly Hall**)

• 1 @ 24V DC power supply (for electric strike)

• 1 @ HES 9600 electric strike, dark bronze (Assumes elevator lobby to Assembly Hall door is fire rated)

• All labor and material required to install items and ensure full function and operation, including any necessary carpentry and electrical work and wiring

Price quotes must include:

• Labor rates in accordance with the State Prevailing Wage Law (M.G.L. Ch.149, Sections 26 to 27H); The selected vendor will also be responsible for ensuring that any subcontractors are made aware and also comply with the State Prevailing Wage Law.

• Evidence that the selected vendor and any subcontractors are licensed and insured

• Minimum 1 year warranty for labor and materials

Project Milestones and Timeline:

• Award Project Contract: February 13, 2025

• Project commences: February 2025 (immediately upon executing a contract with the town)

• Project 50% complete: March 28, 2025

• Project 100% completion: May 2, 2025

Contractors shall comply with all federal, state and local laws, rules and regulations, orders or requirements that apply to the Project, including but not limited to:

1. Executive Order 592 relating to nondiscrimination, diversity, equal opportunity and affirmative action in hiring and employment practices;

2. the State Prevailing Wage Law (M.G.L. Ch.149, Sections 26 to27H);

3. Title VI of the Civil Rights Acts of 1964, as amended;

4. Environmental Impact Requirements (M.G.L. Ch.30, Sections 61 to 62I);

5. Historic Preservation Requirements (M.G.L. Ch.9, Sections 26 to 28) and applicable regulations;

6. Title II of the Americans with Disabilities Act (42USC 12132) and applicable regulations and guidance, including the 2010 ADA Design Standards;

7. Architectural Access Board Requirements (M.G.L. Ch.22, Section 13A) and applicable regulations.

Specifically, any work completed under this project shall conform with either 521 CMR or the 2010 ADA Design Standards, whichever is more stringent.

The Town of Royalston reserves its right to cancel this request for price quotes and/or reject any proposal when it is deemed in the best interest of the town.

Site Walk-through An optional site walk-through will occur on Tuesday, February 4, 2025, @ 1:00 PM at Royalston Town Hall, 13 On the Common, Royalston, MA 01368.

Questions Questions may be directed to Jaret Thiem, DPW Superintendent by email at dpw@royalston-ma.gov or by mail at DPW Director, Town of Royalston, P.O. Box 96, Royalston, MA 01368. All questions must be received by Wednesday, February 5, 2025, at 3:00 PM.

Addendum If necessary, an addendum will be issued on Thursday, February 6, 2025, addressing all questions received in writing.

Rule for Award The contract will be awarded to best responsible and responsive firm offering the needed quality of supply and service at the lowest price quotation.

Submission Instructions All firms interested in submitting a price quote to perform all elements outlined in the scope of services will:

1. Submit price quotes by mail for receipt prior to 3:00 PM on Thursday, February 13, 2025, the Submission Deadline.

2. Label envelope with “RFQ – Automated Door Openers; Do not Open before 3:00 PM on Thursday, February 13, 2025”

3. Send price quotes via mail to the DPW Director, Town of Royalston, P.O. Box 125, Royalston, MA 01368.

Late submissions received after the Submission Deadline will not be accepted. Please note that questions should be directed to P.O. Box 96, while quotes should be directed to P.O. Box 125.

Attachments:

Attachment A – Pictures and Descriptions of Doorways mailto:dpw@royalston-ma.gov mailto:dpw@royalston-ma.gov

Attachment A

Doorway Descriptions & Images

Attachment A – Doorway Descriptions & Images

Door #1: Exterior Door from Rear Parking Lot

See description below and Door #1; Figures 1, 2, 3, 4, 5, & 6.

From Outside:

There is a concrete pad that is kept clear of snow the width of the elevator tower that extends 92” from the door.

The Door is new and has a remote release mechanism. It is 34 ½” X 81

½”. Lever.

The box you see to the right is a speaker system allowing you to request access.

From Inside:

You will see in the photos there is a wiring chase that allows the door to be remotely released. Push bar and swing mechanism.

Door #2: Door between the Elevator Lobby and Dining

Room

See description below and Door #2; Figures 7, 8, 9, & 10.

From Outside:

There is a large wall above the door that is 38” from the top of the door to the ceiling.

The door is new and is 3 ½” X84”. Lever.

From Inside:

There is nothing remarkable. Push bar and swing mechanism.

Door #3: Door from Dining Room to Front Lobby

See description below and Door #3; Figures 11, 12, & 13.

From Inside:

In a narrow hallway but there is room on either side wall to mount the command button or device. Knob.

From Outside:

Just an old wooden door but it has a round knob and standard striker plate. Knob.

Door #4: Lobby to the Office

See description below and Door #4; Figures 14 & 15.

From Outside:

An old wooden door that is heavy and rubs on the sides a bit. May need the application of a hand plane. Knob.

From Inside:

Same as outside. Knob.

Door #5: Exterior Door to Kitchen

See description below and Door #5; Figures 16 & 17.

From Outside:

Exterior Door at the top of the constructed access ramp. Knob.

From Inside:

Push bar with adjacent light switch.

Door #6: Interior Door from Elevator to Assembly Hall

See description below and Door #6; Figures 18 & 19.

From Outside:

Interior Door landing at bottom of stairway and between Elevator and

Assembly Hall. Lever.

From Inside:

Push bar and swing mechanism.

Door 1; Figure 1: From Parking Lot

Door 1; Figure 2: Parking Lot Door Closeup

Door #1; Figure 3: Ceiling Above Outside Door

Door #1; Figure 4: Inside of Parking Lot Door

Door #1; Figure 5: Inside Ceiling at Parking Lot Door

Door # 1; Figure 6: Note the electrical chase for the remote door opener

Door #2; Figure 7: Door from Elevator to Dining Room

Door #2; Figure 8: Ceiling above Elevator to Dining Room Door. Space of 38"

Door #2; Figure 9: Inside of Door from Elevator

Door #2; Figure 10: Above the door from elevator

Door #3; Figure 11: Inside Door from Dining to Front Lobby

Door #3; Figure 12: Above the Dining to Lobby Door

Door #3; Figure 13: From the Lobby to the Dining Room

Door #4; Figure 14: Lobby to Office Door

Door #4; Figure 15: Above Office Door and Lobby to Dining Door

Door #5; Figure 16: Exterior door to Kitchen, Outside View

Door #5, Figure 17: Exterior Kitchen Door, Inside View.

Door #6, Figure 18: Interior door to Assembly Hall from elevator.

Door #6; Figure 19: Other side of Assembly Hall door.