Request Form to Division of Purchasing (DOP).pdf

Request Form to Division of Purchasing (DOP)

Name:*

E-mail:*

Phone:*

Agency Name*

Property being Purchased:*

Submission Date

Fiscal Year

IDAPA 38.05.01.045 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

Type of Request*

Name of Requested Vendor*

Desired Term (in years):*

Anticipated Total Cost (for full desired term):*

Do you anticipate the need for renewals?*

Sole Source Authorization

Stephanie Lee stephanie.lee@stem.idaho.gov

Format phone number as (555)555-5555

(208)332-1724

STEM Action Center full college and career readiness system for students and educators

7/18/2023

New Renew (Agency wishes to extend an existing sole source authorization) Amend (Check this box to request a change to the goods/services, term, or other conditions of the SSA) Both Renew and Amend

New

Pathful Inc

700,000.00$

Yes No https://adminrules.idaho.gov/rules/current/38/380501.pdf

Property*

Justification*

Describe the property you are seeking:

Pathful Connect is designed specifically for schools to use to bring industry into the classroom. There are five engagement models:

- Live Industry Connections are set up so schools can attend sessions from across the country on subjects and themes for the classroom. Industry professionals will present topics that teacher and their classes attend from all different walks of life. Even Micron engineers based in Boise have done these types of sessions.

- Session Requests are designed so teachers can set up specific sessions for their own classrooms to bring professionals to talk on almost any subject. Pathful has ovVideo Ler 53,000 professionals in our database that are available to present when schools desire.

Partnerships with Linkedin for Good and others allow us to find hard to fill requests quickly.

- VideoLibrary is where all of our videos from any session live on the website and are searchable in many different ways. The videos can be viewed with any device that is browser ready. Videos meet FERPA compliance. These videos allow students to look at different careers and see how they might enjoy that career.

- Event Calendar is designed so that schools, districts, and states can set up and run local or statewide events such as engineers week, STEM Week, etc. Schedules can be set and run to provide virtual access to professionals for series and other events.

- Career Explorer is a link that connects directly to Next Steps Idaho for direct connectivity to provide overviews on careers, pay, education, opportunity and so forth. This connection is completed and running in over 200 Idaho schools. This connection is specific for Idaho, as we disabled our content to accommodate Next Steps Idaho.

Check all that apply:

Sole source provider of a licensed or patented good or service Sole manufacturer AND distributor Sole provider of factory-authorized/warranty service Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other

Business Need*

Description*

Alternatives*

Requestor was asked to upload a letter from the requested manufacturer/supplier

Requestor was asked to upload any additional documents/information that could help support the sole source request

File Upload

Agency Certification*

Signature

Approval

Describe the Agency’s business need for the requested property:

The Idaho STEM Action Center’s core legislation (67-823) places responsibility on the Center to act as a conduit between education and employers. The STEM Action center duties according to legislation include:

(e) Strategically engage industry, business and public or government entities to cooperate with the STEM action center and focus outcomes and goals on workforce needs and opportunities;

(f) Support high-quality professional development focused on career readiness and talent development and provide other assistance for educators and students;

(h) Engage private entities to provide additional funding and/or in-kind employee time for STEM activities in schools supporting industry career readiness in addition to what is currently provided by private entities.

Pathful connect provides a mechanism to engage industry, and provides a platform for professional development focused on career readiness and talent development for Idaho’s educators and students, while also creating a space where Idaho’s employers can dedicate in-kind employee time to support career readiness. The online nature of Pathful Connect creates opportunities for all of Idaho’s students regardless of their proximity to urban centers.

Describe what makes the identified property unique. Why is it the only property that could meet your business need?

There is no one in the marketplace that has all the above engagement models and no one else utilizes virtual video technology and/or scheduling for schools. Additionally, there are over 18,000 videos in the library that absolutely no one else can touch. Additionally, no one else has the above technology integrated with Next Steps Idaho for school use. An existing contract is in place with Idaho Business for Education through Workforce Development and it will last for another year. Specific pricing that is very advantageous for Idaho schools and businesses is a part of that contract.

Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency’s business needs?

Youscience is one, but no video capability is there. Xello is another, but no live sessions are available and no other vendor has a connection to Next Steps Idaho.

Pathful Sole Source Letter 2023.pdf 66.76KB

Idaho 1.pdf 38.53KB

Idaho 2.pdf 37.39KB

By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State:

Approver

Administrator intends to approve (pending legal notice and appeal period).

The following conditions apply to this authorization:

SSA Number*

DOP Signature*

DOP Printed Name*

Title*

Date*

Notes

This SSA is only an authorization; a contract must be executed as detailed herein.

The Agency is authorized to issue a contract for an amount up to the anticipated total cost identified above.

DOP will issue and administer a contract pursuant to this SSA.

The Agency is responsible for requesting renewals and amendments to this SSA as appropriate.

The Agency must submit an SSA Business/Financial Analysis with it’s next request to renew the SSA.

Any agreement resulting from this SSA must be in writing, must comply with Idaho laws and policies, and must comply with best practices in contracting to the greatest extent practical. It is recommended that the Agency consult with its legal counsel.

Other:

Sign