Request Form to Division of Purchasing (DOP).pdf

Request Form to Division of Purchasing (DOP)

Name:*

E-mail:*

Phone:*

Agency Name*

Property being Purchased:*

Submission Date

Fiscal Year

IDAPA 38.05.01.045 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

Type of Request*

Name of Requested Vendor*

Desired Term (in years):*

Anticipated Total Cost (for full desired term):*

Do you anticipate the need for renewals?*

Property*

Justification*

Sole Source Authorization

Glyn Roberts glyn.roberts@idwr.idaho.gov

Format phone number as (555)555-5555

(208)287-4820

Idaho Department of Water Resources

StreamPro ADCP

10/3/2023

New Renew (Agency wishes to extend an existing sole source authorization) Amend (Check this box to request a change to the goods/services, term, or other conditions of the SSA) Both Renew and Amend

New

Frontier Precision

72,000.00$

Yes No

Describe the property you are seeking:

StreamPro is and Acoustic Doppler (water) Current Profiler. It measures water velocity and discharge in shallow streams.

Check all that apply:

Sole source provider of a licensed or patented good or service Sole manufacturer AND distributor Sole provider of factory-authorized/warranty service Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other https://adminrules.idaho.gov/rules/current/38/380501.pdf

Business Need*

Description*

Alternatives*

Requestor was asked to upload a letter from the requested manufacturer/supplier

Requestor was asked to upload any additional documents/information that could help support the sole source request

File Upload

Agency Certification*

Signature

Approval

The following conditions apply to this authorization:

SSA Number*

Describe the Agency’s business need for the requested property:

IDWR currently owns and operates three StreamPro ADCP’s for surface water measurements throughout the State. The equipment in IDWR’s inventory range in age from 6 to 17 years in age. The manufacturer can support units up to 10 years old for continued service. More IDWR staff have become trained in operation of units which has led to reduced availability to accomplish the departments objectives. Furthermore, the units are now submitted to the USGS periodically for calibration certification which also reduces availability to staff. To ensure consistency within the Department we need use the same equipment for all measurements. The acquisition of a Stream Pro versus another brand for type of measuring device will reduce additional training and software needs and will ensure future measurements are made with equipment that is consistent with historical measurements. IDWR plans to replacement units as needed and budget allows over the next 5 years due to current equipment age and limited 10-year support window. Add 10% to quote for any price adjustment over the requested term.

Describe what makes the identified property unique. Why is it the only property that could meet your business need?

A StreamPro ADCP is unique to the Teledyne Company and operates with the WinRiver II software that IDWR currently uses and has been trained on. Acquiring a different brand would involve new training with the equipment, software, and quality assurance procedures.

Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency’s business needs?

Teledyne RD for distributor information

LOA for Frontier- ADCP for Idaho WR- Sept 2023.pdf 48.19KB

IDWR Stream Pro ADCPx3.pdf 69.17KB

By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State:

Approver

Administrator intends to approve (pending legal notice and appeal period).

This SSA is only an authorization; a contract must be executed as detailed herein.

The Agency is authorized to issue a contract for an amount up to the anticipated total cost identified above.

DOP will issue and administer a contract pursuant to this SSA.

The Agency is responsible for requesting renewals and amendments to this SSA as appropriate.

The Agency must submit an SSA Business/Financial Analysis with it’s next request to renew the SSA.

Any agreement resulting from this SSA must be in writing, must comply with Idaho laws and policies, and must comply with best practices in contracting to the greatest extent practical. It is recommended that the Agency consult with its legal counsel.

Other:

DOP Signature*

DOP Printed Name*

Title*

Date*

Notes

Sign