Request for Various Labor Services HC_06_19_2.pdf

Columbia County School District

PURCHASING DEPARTMENT

4781 Hereford farm Road, Evans, GA 30809

Tele: (706) 541-2723 ext. 5108 Fax: (706) 855-3843 Email: Hudson.Chandler@ccboe.net

NOTICE TO VENDORS

COMPETITIVE PROPOSALS FOR STAFFING

CONTRACTS

NO. HC-06-19-26A

The Columbia County School District (CCSD) is accepting sealed proposals as specified in the attached Invitation For proposals documents (RFP). Proposals will be received at the office of Hudson E. Chandler, Purchasing Supervisor, Columbia County School District, Business Department, 4781 Hereford Farm Road, Evans, GA 30809.

PROPOSALS SHALL BE PLAINLY MARKED

RFP FOR: Competitive Proposals for staffing contracts

REQUEST NUMBER: HC-06-19-26A

DUE BEFORE: June 19, 2026 @ 2:00 p.m.

Any proposal received later than the specified date and time, whether delivered in person or mailed, may be disqualified.

The CCSD reserves the right to reject any or all proposals and to accept any proposal deemed most advantageous to the CCSD and to waive any informalities in the request.

Hudson E. Chandler Purchasing Supervisor

NOTICE

Offers are subject to rejection if not received by the due date and time specified and may be subject to rejection if not submitted with this form.

EXECUTION

In compliance with this Request and subject to all the terms and conditions herein, the undersigned offers and agrees to furnish all products, materials, equipment, and labor necessary to perform to the attached specification, at the price and within the time specified herein. I certify that this Offer is made without prior understanding, agreement, or connection with any firm, corporation, or person submitting a Proposal for the same purpose, and is in all respects fair and without collusion or fraud. Under penalty of perjury, the undersigned Offeror certifies that, to the best of its knowledge and belief: (1) the prices in this Proposal have been arrived at independently without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Offeror, or to any competitor or with any officers, agents or employees of the CCBOE; and (2) unless otherwise required by Federal or Georgia Law, the prices which have been offered in this Proposal have not been knowingly disclosed by the Offeror and will not be knowingly disclosed by the Offeror prior to opening, directly or indirectly, to any other Offeror or to any other competitor; and (3) no attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to submit or not submit a Proposal for the purpose of restricting competition.

Failure to execute/sign Proposal prior to submittal may render the Proposal invalid. Late Proposals may not be accepted.

OFFICIAL BUSINESS NAME,

COMPANY NAME, TRADE NAME:

FEDERAL ID OR SOCIAL SECURITY NO:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE

NUMBER:

TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:

AUTHORIZED SIGNATURE: DATE: WEB ADDRESS:

E-MAIL:

Offer valid for 45 days from Request for Proposal due date unless otherwise stated here: ____ days

CERTIFICATION & ACCEPTANCE FORM

Project Name:

Staffing Services

Invitation for Proposal

NO. HC-06-19-26A

Refer ALL Inquiries to:

Columbia County School District 5108 Hereford Farm Road Evans, GA 30809

ATTN: Hudson Chandler, Purchasing Supervisor

Telephone: 706- 541- 2723 Ext. 5108 Facsimile: 706- 855-3843 E-Mail: Hudson.Chandler@ccboe.net

Commodity: Staffing Services

Contract Type: Proposal

FOR CCBOE USE ONLY

Contract Number:

(See page 2 for mailing instructions.)

TYPE BUSINESS

Check one or more where applicable:

Minority-Owned Business (at least 51% owned and controlled by minority group members)

Woman-Owned Business (at least 51% owned and controlled by women)

Small Business

ACCEPTANCE OF OFFER

If any or all parts of this Proposal are accepted, an authorized representative of the CCSD shall affix their signature hereto and this document and any other special terms and conditions, scopes of work, specifications, and any Columbia County School District Contract conditions applicable to this Request For Proposal shall then constitute the entire written contract agreement between the parties (“Contract”). This Contract supersedes all prior written or oral agreements and there are no other promises or conditions in any other agreement, whether written or oral, having effect on this Contract.

A copy of this acceptance will be forwarded to the successful Offeror and a CCSD Purchase Order and/or General Contract For Services will issued as a release against this Contract.

FOR CCSD USE ONLY

Offer accepted and contract awarded this ____ day of _____________________, 20_____, By ___________________________________________________________ (Authorized contracting representative of CCSD).

MAILING INSTRUCTIONS: Mail (e.g., US Mail, Fed Express) pages 1 & 2 of this fully executed Request for Proposal document and any required RFB documents with your Proposal. This is a formal sealed RFB. Seal, address envelope and identify the Request For Proposal number on the outside of the package as shown below: It is the responsibility of the Offeror to have all required RFB documents received by CCSD on or before the specified due date and time. INCLUDE ONE

ORIGINAL PROPOSAL RESPONSE AND ONE COPY.

Business Department 4781 Hereford Farm Road Evans, Georgia 30809

Attention: Hudson Chandler, Purchasing Supervisor

Project: Staffing Services

RFP: HC-06-19-26A

Review: June 19, 2026 @ 2:00 p.m.

Instructions & Specifications

The Columbia County School District, 4781 Hereford Farm Road, Evans, Georgia 30809 (CCSD) is soliciting competitive proposals for Staffing contracts:

• Special Education Teachers (including, IRR, SLP, EBD, ASD and CCETS)

• General Education Paraprofessionals,

• Special Education Paraprofessionals (including ASD, EBD, SID/PID, MOID, IRR, Pre K, CCETS)

• American Sign Language (ASL) Paraprofessionals

• School Nutrition Assistants

The contract is to be for one year upon date of award, with option of extending based on mutual consent for up to four successive years thereafter.

The Contract shall be deemed to terminate absolutely and without further obligation on the part of CCSD at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed. In the event of insufficient funding, the Contract shall terminate absolutely and without further obligation as of that moment.

All services must align with District adopted job descriptions, training requirements, physical demands, and performance expectations.

The CCSD may award one or more contract awards if deemed in the best interest of the BOE.

The Request for Proposal (RFP) number is HC-06-19-26A.

Proposals are due no-later-than June 19, 2026 at 2:00 p.m. to the CCSD office at 4781 Hereford Farm Road, Evans GA, 30809.

Last day for vendor question June 12, 2026 at 2:00 p.m.

Questions are to be forwarded to Hudson.Chandler@CCBOE.net.

The Columbia County School District will accept bids sent by email. Bidders are to consider emailed bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.

GENERAL INFORMATION

This solicitation does not obligate funds, nor does it constitute a contract, offer of employment, or offer of purchase.

The cost of preparing and submitting a proposal is the sole obligation of the vendor.

All vendors must submit a minimum of three references. References must be for projects/contracts of similar size and scope as that contemplated herein. References must include valid email address and point of contact.

Failure to provide adequate references may result in disqualification of your proposal.

By submittingcompetitor,, the Vendor certifies that, to the best of its knowledge and belief: (1) the prices have been arrived at independently without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Proposer, or to any competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by Federal or Georgia Law, the prices which have been offered in this proposal have not been knowingly disclosed by the Proposer and mailto:Hudson.Chandler@CCBOE.net

Staffing for Various Services

HC-06-19-26A

will not be knowingly disclosed by the Proposer prior to opening, directly or indirectly, to any other Proposer or to any other competitor; and (3) no attempt has been made or will be made by the Proposer to induce any other person, partnership or corporation to submit or not submit a proposal for the purpose of restricting competition.

Failure to comply with any or all specifications may result in immediate termination of the contract.

CCSD is a tax-exempt organization and as such, price should NOT include any federal, state or local sales tax, or use tax (or fees) unless otherwise required by the Georgia Department of Revenue (e.g., diesel fuel tax). The Federal Tax ID number for the CCSD is 58-6000217.

ANY DISCUSSIONS REGARDING PRICE WITH CCSD EMPLOYEES OR OTHER VENDORS PRIOR TO THE PROPOSAL OPENING IS EXPRESSLY FORBIDDEN AND MAY RESULT IN DISQUALIFICATION OF YOUR

PROPOSAL.

It would be appreciated if vendors would also provide one electronic copy in form of a pdf.

Proposals must contain, as a minimum, the following forms:

• Certification & Acceptance Form (2-Pages)

• Business References

• Statement concerning the number of personnel with qualifications and experience

• Detail explanation of billing process and policy

• Detail explanation of process required for requesting personnel to fill openings

No later than 10 calendar days following contract award and before work or services begin, the following are required:

• Proof of Insurance meeting requirements stated in General Contract of Services

• Signed copy of General Contract for Services

Scope of Services

Vendors shall provide qualified personnel for the following roles:

• General Education Paraprofessionals

• Special Education Paraprofessionals (including ASD, EBD, SID/PID, MOID, IRR, Pre K, CCETS)

• American Sign Language (ASL) Paraprofessionals

• School Nutrition Assistants

All services must align with District adopted job descriptions, training requirements, physical demands, and performance expectations.

Mandatory Vendor Qualifications

• Minimum five (5) years of experience providing K 12 staffing services

• Demonstrated experience serving public school districts

• Capacity to staff multiple schools simultaneously

• Designated account manager with authority to resolve issues

Staffing Qualifications

Paraprofessionals

• Meet Georgia Teacher/Certification requirementsMeet Georgia paraprofessional qualification requirements

HC-06-19-26A

• Demonstrated ability to support reading, writing, mathematics, behavior, readiness, and adaptive skills

• Ability to implement IEPs and Behavior Intervention Plans

• Ability to collect and report student data

• Physical capability to meet job demands

ASL Paraprofessionals

• Verified fluency in American Sign Language

School Nutrition Assistants

• Training in food safety and sanitation

• Ability to operate kitchen equipment

• Compliance with USDA School Nutrition Program requirements

• Ability to meet physical demands of the position

Training Requirements

Vendors must ensure completion of all required training prior to placement, including:

• FERPA and student confidentiality

• Mandated reporting and student safety

• Non Violent Crisis Prevention Intervention (for applicable roles)

• Applied Behavior Analysis strategies (ASD roles)

• Assistive and augmentative communication systems

Screening and Background Checks

• Criminal background checks compliant with Georgia law

• Drug screening

• Reference verification

• Immediate removal and replacement upon District request

Staffing Continuity

• Vacancy fill within 24–72 hours

• Same day or next day absence coverage

• Retention strategies for high need positions

Reporting and Accountability

Monthly reports shall include:

• Positions filled and vacant

• Turnover data

• Training compliance

• Incident reporting

Risk Allocation The vendor shall assume employer-of-record responsibilities and indemnify the district for employment-related claims.

HC-06-19-26A

Position # persons available

Current rate Mark up% Bill Rate

If additional staffing specialties are available, please include and provide detail of minimum specifications for those position types.

Vendor Evaluation Scoring Rubric

Proposals will be evaluated utilizing the following categories and weights:

25% Price 20% Number of key personnel with qualifications and experience 20% Years of experience 20% Past performance of work with other school districts with the state of Georgia 15% Responsiveness in clearly stating and understanding the scope of work and in meeting the requirements of the request

HC-06-19-26A

Questions from previous bid request.

A.

1. Of the positions listed below as a part of the RFP, how many positions is CCSD looking to fill (or how many current vacancies) and what is the district’s current pay rate for each?

a. General Education Paraprofessionals 20; average wage $18

b. Special Education Paraprofessionals (including ASD, EBD, SID/PID,MOID, IRR, Pre K, CCETS) 25; $18

c. American Sign Language (ASL) Paraprofessionals 7; $20

d. School Nutrition Assistants 20; $17

2. Will vendor questions that are submitted be answered specifically back to that vendor or posted as an addendum on the public site? both

3. Page 5 of the document (included under General Information) states that, among other things, proposals must contain a statement concerning the number of personnel with qualifications and experience. This is also referenced on Page 7 under the scoring rubric: 20% number of key personnel with qualifications and experience. Can you please clarify if this is referring to potential talent to fill the staffing needs or corporate personnel employed by the vendor who will be directly supporting CCSD? This is just a criteria used to help with the decision-making process. We are only interested in personnel employed by the vendor who could be directly supporting CCSD.

4. Are the pricing and references required to be submitted on the forms included in the RFP document or is that the format submissions should follow?

a. Additionally, Page 5 states that “Proposals must contain, as a minimum, the following forms:”

i. Certification & Acceptance Form (2 pages I see included)

ii. Business References (I see included, but also refer to #4 question)

Enter this information on the page listed “Business References Form” or provide on another sheet clearly labeled as

iii. Statement concerning the number of personnel with qualifications and experience (would this be the grid for pricing on Page 7? Also refer to #4 question) This information is for page 7

iv. Detail explanation of billing process and policy – I do not see a form included in the document for this This information should be labeled as billing process and policy in vendor response

v. Detail explanation of process required for requesting personnel to fill openings – I do not see a form included in the document for this This information should be labeled as process required for requesting personnel to fill openings in vendor response

5. Page 2 of the Certification & Acceptance Form states under “Mailing Instructions” INCLUDE ONE ORIGINAL PROPOSAL RESPONSE AND ONE COPY. Page 4 under “Instructions & Specifications” states that Columbia County School District will accept bids by email. And at the end of that same paragraph that Electronic Signatures will be accepted on bids. Page 5 under the section heading “General Information” states that “It would be appreciated if vendors would also provide one electronic copy in form of pdf.” I prefer to hand deliver proposals to ensure they are received, but this seems redundant if an electronic PDF is appreciated and the

HC-06-19-26A

district can accept bids by email. Would you please clarify exactly how the district would prefer to receive this response? If you would prefer to hand deliver, please do so

B.

1. Rebid Status Is this solicitation a rebid of a prior contract? No. If so, who is/are the incumbent vendor(s), and when does the current contract expire?

2. Current Bill Rates Can the District provide the current hourly bill rates being paid for each staffing category listed (General Education Paraprofessionals, Special Education Paraprofessionals, ASL Paraprofessionals, and School Nutrition Assistants)? See above.

3. Worker Classification Will the District consider proposals that include either W-2 employees or 1099 independent contractors as part of the staffing solution under this RFP? Yes

4. Award Timeline & Notification What is the anticipated award date, and how will vendors be notified of the selection decision (e.g., formal award letter, email, public posting)? No sooner than April 2026; more likely July

5. Estimated Staffing Volumes Can the District provide estimated quantities, historical utilization, or projected needs for each staffing category during the initial contract term? Paraprofessionals approximately >90 per year; SNW, approximately 30 per year.

6. Work Schedule & Calendar Will assigned personnel be expected to follow the District’s academic calendar (including holidays, teacher workdays, and school closures) Yes. , and are there minimum daily or weekly hour guarantees? No

7. Onboarding & Compliance Requirements Beyond the background checks, training, and documentation outlined in the RFP, are there additional District-specific onboarding steps (e.g., badge issuance, orientation sessions, technology training) required prior to placement? They are to be a part of all mandatory events and review all mandatory documents as would regular employees.

C.

Will virtual teletherapy services be considered or is the Columbia County School District considering in person and on-site services only? On site only

D.

1. For each category (General Education Paraprofessionals, Special Education Paraprofessionals including ASD/EBD/SID/PID/MOID/IRR/Pre-K/CCETS, ASL Paraprofessionals, and School Nutrition Assistants), what is the estimated number of positions anticipated during the initial contract term? See table

2. What are the current vacancy counts by category, and does the District anticipate additional openings due to enrollment growth or program expansion? See table

HC-06-19-26A

3. Over the most recent full school year, approximately how many total hours (or average weekly hours) were utilized for each category through temporary or contract staffing, if applicable?

NA

4. Are these roles expected to be primarily long-term assignments (multi-week/month placements) or short-term/daily coverage? Yes. Please also confirm typical shift lengths and whether assignments follow the standard student calendar or include summer programs. All categories have a calendar of workdays see business site on website for this information

5. Are staff paid only for scheduled student-contact hours, or should vendors account for paid non-instructional time (e.g., meetings, planning, training, lunch, duty coverage)? Additionally, are breaks billable to the District? School based work hours.

6. Which required trainings (FERPA, mandated reporting, Non-Violent CPI, ABA strategies, assistive communication systems, etc.) are provided by the District versus expected to be provided by the vendor? Should training time be considered billable or non-billable? No

7. Does the District currently utilize staffing vendors for any of these categories? If so, which categories are currently vendor-supported? If vendor supported, who are they? What are their pay rate per position, and what are their markup % per position? No

8. Is this a single or multiple award? Multi if in the best interest of the CCSD

9. What is the anticipated award notification date? No sooner than April 2026; more likely July

E.

Cost/Billing/Invoicing 1 Can you please provide a list of incumbent vendors and their bill rates. N/A 2 What is the total budget/expenditure allotted for this RFP? Cost of this category of employees and their benefits.

3 Can we provide pricing ranges on select disciplines? Yes 4 Please clarify Medicare/Medicaid Billing: Will the vendor be required to bill Medicaid with direct reimbursement going to the vendor through the vendors Medicaid billing number, if applicable? Or will the vendor be required to enter Medicaid billing through the districts billing documents for the district to be reimbursed directly by Medicaid, if applicable? Vendor responsibility Prior Vendors 1 How long have the incumbent suppliers held this contract? N/A 2 Are you satisfied with the incumbent suppliers? If not, what are you unsatisfied with? N/A, looking to save money.

Shifts/Scheduling 1 What is the expectation and frequency for on-call needs? See table 2 What is expectation and frequency for replacing a candidate that is ill/calls off? You must do it. We expect you to fill the absences 3 Does the district fingerprint and badge? How long once confirmed does the process take for the clinician to start? This will be your responsibility Current Program Synopsis

HC-06-19-26A

1 Please clarify the reporting structure for Supervision of contract staff within the district?

Department directors 2 Does the district provide student logs, documentation forms, etc? N/A 3 Are the medical personnel’s license, CPR card, resume and proof of references/background checks required upon submission of bid or upon award? If required on bid is an excel document acceptable? No 4 Can you provide the name and contact information for the individual who will coordinate these services at your district? Will be provided after award Additional Questions 1 Would you accept bids from a Staffing Agency? Yes 2 Please clarify if the district or vendor provides any materials (i.e. medical supplies, assessments, protocols/scoring sheets, computers, printers, PPE, etc.). They would get everything we give our current employees 3 Can you provide insight into why this RFP has been released for bid? Specifically, what are the key drivers or needs prompting this solicitation? Cost.

4 Can you please specify if we are allowed to bid on select disciplines or if we are required to bid on all disciplines? Either is fine.

5 Can you please clarify if exceptions are accepted? They will be reviewed, please note exceptions 6 Can you please clarify instructions for submitting this bid? The Columbia County School District will accept bids sent by email. Bidders are to consider emailed bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.

Bids can be mailed, hand carried or emailed. It is the vendor’s responsibility for arrival or acknowledgment before due date and time.

F.

1. Will the district provide necessary materials and technology for data collection, day-to-day support and evaluations and/or assessments? They would get everything provided to our current employees

2. Will the district provide training on assistive technology needed for the students that require it?

This request is to source trained personnel.

3. Can the District provide the estimated number of placements (e.g., total headcount or full-time equivalents) for each of the four position categories from the previous school year to help vendors assess the potential volume? See table.

4. The RFP states that one or more contract awards may be made. Does the District intend to award by position type (e.g., one vendor for all paraprofessionals) or to award contracts to multiple vendors to service all position types concurrently? If it is in the best interest of the CCSD, multiple awards may be made

5. Regarding the "same day or next day absence coverage" requirement, can the District provide historical data on the average number of daily absences that require substitute coverage? See table

6. The job descriptions list contract work years of 180, 184, or 190 days. Are these the guaranteed minimum billable days per year for a full-time placement in each respective role? Yes

7. The School Nutrition Assistant role is listed as "4-8 Hours Per Day." Can the District provide an approximate ratio of 4-hour positions versus 8-hour positions? 70-30, six hour positions

8. For required training such as "Non-Violent Crisis Prevention Intervention" and "Applied Behavior Analysis," will the District provide or certify these training programs, or is the vendor solely responsible for sourcing, funding, and validating them? This request is to source trained personnel.

9. The evaluation rubric allocates 20% for "Past performance of work with other school districts with the state of Georgia." How will this criterion be applied to vendors with extensive K-12 staffing experience outside of Georgia? It will be reviewed.

10. The pricing table requests a "Current rate." Does this refer to the employee's direct hourly pay rate, exclusive of any burden or mark-up? Bill Rate is to be the total amount to be billed to the CCSD.

11. To assess potential contractual risks, can the District provide a copy of the "General Contract for Services" and the specific insurance requirements that will be required upon award? Yes.

12. Will School Nutrition Assistant positions require a ServSafe certification to provide these services?

Only the requirements stated in the request.

13. Can the district please identify what would categorize for a 4 hour day needed position, versus a 8 hour work day? Half day of school

14. For the ABA and Non-violent certified trainings, will the district be offering the training for vendor-supplied staff? If not, will the vendor have access to the certification that the district wants to be utilized? This request is to source trained personnel.

15. Will the district consider an extension of the due date of the RFP? Will be provided in amendment.

16. Can the district please define when questions will be answered for the solicitation? In amendment.

17. Will the district accept contract exceptions? They will be reviewed. Exceptions must be clearly labeled as exceptions.

G.

Can you provide an estimated number of positions needed? Provided in table below

Will you accept a flat bill rate vs a markup? They will be reviewed

Are you providing the training, and we just ensure our people take it before placement, or is that something we would need to do independently? Vendor personnel are to have training as stated in request. This request is to source trained personnel.

Can you confirm your expectation is that any job order is filled no later than 72 hours? This is part of the requirement.

Are you utilizing these services now? What are the current rates or expected rates for these positions?

Competitive rates are part of the requirement.

H.

1. How many of each provider type are typically needed as contract for the school year? Provided in table below

a. Gen Ed Paraprofessionals

HC-06-19-26A

b. SPED Paraprofessionals

c. ASL Para

d. School Nutrition Assistants

2. Please confirm the average daily billable hours for each See table

b. SPED Paraprofessionals

c. ASL Para

3. Does the District currently contract for these services? NA

4. What are the “Current District Rates” for each service?

b. SPED Paraprofessionals

c. ASL Para

5. What is the Mark up % from your current contractor suppliers NA

6. Will more than one vendor be awarded? If it is in the best interest for the CCSD, yes. This is not an all or nothing response

7. Do we have to bid on all Modalities, or can we select which one’s we will bid on. Bid on those you have available

8. What is your average daily absence rate? See table

9. Do you currently have a system to request Para’s and Absence coverage? Yes

a. If not, how do you request para’s and absent replacements.

I.

· Is this a multi-award bid?

If it is in the best interest for the CCSD, yes. This is not an all or nothing response.

· Just to confirm, will the District accept submissions via email?

The Columbia County School District will accept bids sent by email. Bidders are to consider emailed bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.

· When awarded the solicitation to provide services, who would be the contact within the district to inquire about open roles for professions related to the RFP? This information will be provided at award

· How many Hours in a day are billable?

8 hours per day.

mailto:Hudson.Chandler@CCBOE.net

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· Is there a rate cap for each of the requested professions? If so, could the district please share the applicable rates

The rates are part of the weighted scoring for award. This is the first RFP for this activity.

· What is the anticipated number of openings by profession for services related to this bid?

Provided in table

· Can the district please provide the total amount of vendor supplied Contractors provided to the district for professions related to the RFP?

This is the first RFP for this activity.

· Who are the current vendors, and what are their bill rates for requested services?

This is a rebid of the first RFP for this activity.

Position Count Needed Daily (90 %

Attendance Rate) Needed Yearly (85%

Retention Rate) CUSTODIAN Count 166 16.6 24.9 LEAD CUSTODIAN Count 30 TOTAL PARAPROFESSIONAL Count 424 42.4 63.6 PARAPROFESSIONAL - 1 - 5 Count 72

PARAPROFESSIONAL - AUTISM

SPECTRUM DISORDER Count

PARAPROFESSIONAL - EBD Count 14

PARAPROFESSIONAL - INTERRELATED

RESOURCE Count

PARAPROFESSIONAL - IRR SHADOW

Count

PARAPROFESSIONAL - KINDERGARTEN

PARAPROFESSIONAL - MEDIA Count 30 PARAPROFESSIONAL - MID Count 8 PARAPROFESSIONAL - MOID Count 17 PARAPROFESSIONAL - PE Count 3 PARAPROFESSIONAL - PRE-K Count 12

PARAPROFESSIONAL - PRE-K SPECIAL

ED - AGES 3-5 Count

PARAPROFESSIONAL - SHADOW Count 16 PARAPROFESSIONAL - SID/PID Count 14

PARAPROFESSIONAL - SPEC ED - AGES

6-21 Count

PARAPROFESSIONAL - SPECIAL

EDUCATION Count

PARAPROFESSIONAL - TITLE I Count 5

PARAPROFESSIONAL – TRANSITIONAL

PARAPROFESSIONAL SPECIALIST - ASL

SCHOOL NUTRITION ASSISTANT Count 142 14.2 21.3

SCHOOL NUTRITION ASSISTANT

MANAGER Count

SCHOOL NUTRITION MANAGER Count 30

J.

• Can we still bid if we are not a minority/woman/small business?

Yes, you can still bid if you are not a minority/woman/small business.

• If we have 20+ years in fulfillment in substitute provision/management and are just now offering staffing will that qualify?

Proposals will be evaluated utilizing the following categories and weights:

25% Price 20% Number of key personnel with qualifications and experience

HC-06-19-26A

20% Years of experience 20% Past performance of work with other school districts with the state of Georgia 15% Responsiveness in clearly stating and understanding the scope of work and in meeting the requirements of the request

• On average, what is your absent rate per day in these positions?

90-91 percent

• For staffing continuity, would we be given the information of what positions require next day absent coverage?

Need to present a best-practice, and we would evaluate this best-practice based on what resources need to be allocated.

K.

Could you please confirm whether this RFP also allows for the staffing of licensed related service providers, such as Speech-Language Pathologists (SLPs), Speech-Language Pathology Assistants (SLPAs), Occupational Therapists (OTs), and Physical Therapists (PTs), or if the scope is limited solely to paraprofessional and support roles? This request is for the categories provided

L.

1. Past Vendors and Rates:

2. Could you provide a list of previous vendors and the hourly rates paid for each discipline involved in the contract? NA

3. Service Coordinator Contact:

4. Who is the designated individual coordinating the services for the various disciplines within the district, and could you share their contact information? Will be provided after award

5. School Day Hours:

6. How many hours constitute a school day for the purposes of this contract? 8

7. School Year Duration:

8. How many school days are scheduled per year? 183

9. Additional Disciplines:

10. Are vendors permitted to bid on special education disciplines not explicitly listed in the RFP? No

11. Award Timeline:

12. What is the anticipated award date for this RFP? Approximately May 2026

13. Teletherapy Option:

14. Is the district open to the use of teletherapy for service delivery? No

15. Electronic Signatures:

16. Are electronic signatures acceptable for signing the bid documents? Yes

17. Resume Requirements:

18. Does the district require resumes to be included as part of the bid submission? Yes.

The Columbia County School District will accept bids sent by email. Bidders are to consider emailed bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.

Parameter Worksheet

Company Name:

Failure to respond to the following questions and/or to provide company authorized signature(s) may result in disqualification.

Yes No Do your products and/or services meet all of the requirements described in the BID document? If not, have you attached all variations to any requirements and specifications to your proposal?

Yes No Have you completed or answered all BID response lines and questions? Please Note: Failure to do so may result in disqualification of your bid.

Yes No Have you submitted your bid in accordance with any attached Special and/or Bid/Contract Conditions?

Please Note: Failure to do so may result in disqualification of your bid.

Yes No

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Staffing Contracts

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Job Description

Position Title: American Sign Language (ASL) Paraprofessional- Special Education

Department: School Evaluation Instrument: Performance will be evaluated annually by the Principal in accordance with Policy GBI – Evaluation of Personnel

Pay Grade: General Services Salary Schedule Pay Type: Non-Exempt Retirement: TRS

Contract Work Year: 180 Days Per Year

Reports to: Principal

MINIMUM QUALIFICATIONS

Must have completed two years of higher education study (60 semester hours or 90 quarter hours) OR must have obtained an Associate’s or higher degree OR must possess at least a high school diploma or GED equivalent and have passed the state Georgia required Paraprofessional assessment that demonstrates knowledge of the ability to assist in instructing reading, writing, mathematics, behavior, readiness and adaptive skills. Must be fluent in American Sign Language

Essential Knowledge/Skills:

• Knowledge of child development/understanding nature of children.

• Knowledge of and the ability to assist in instructing reading, writing, and mathematics

• Strong technology/assistive technology skills

• Good interpersonal skills, emotional maturity, and patience

• Clerical skills which include typing, duplicating, filing, data processing, and keyboarding.

• Knowledge of office and media equipment

• Ability to follow the lead and directions of the supervising teacher as related to the academic and behavioral support students with disabilities, and complete duties with minimal supervision.

• Excellent oral and written communication skills

• Knowledge and ability to apply behavioral strategies, data collection and Non-Violent Crisis

Prevention Intervention strategies in assigned classrooms and across student disability categories.

GOAL

Contribute to the successful achievement of the Columbia County School District mission and major system priorities by supporting the effective organization and operations of the school environment to optimize student learning, instructional programs and related activities.

REPRESENTATIVE DUTIES & RESPONSIBILITIES

Primary Function:

The special education paraprofessional is a support staff position working under the supervision of the classroom general and/or special education teacher to support one or more students with disabilities.

This may include using assistive technology devices to modify assignments for the student and using augmentative communication devices to facilitate communication for a student who is non-verbal.

The paraprofessional has some decision-making authority, as limited and regulated by board policy and state law. He/she will also maintain confidentiality of all student data.

Major Responsibilities and Duties:

Performed under the general supervision of the classroom and/or special education teacher and may include but not be limited to the following:

A. Instructional

• Plan and conduct small group or individual classroom activities to include one on one instruction, small group instruction and community-based instruction/community based vocational instruction based on Individualized Education Plan (IEP) goals/objectives.

• Assist with supervision of students.

• Implement the assigned student’s IEP and Behavior Intervention Plan, as designed.

• Assist with student assessment and collect data on student progress.

B. Management

• Collect and graph data related to IEP goals.

• Prepare materials for instruction sessions.

• Locate, operate and return needed equipment.

• Assist with classroom housekeeping.

• Assist in the ordering and inventory of classroom equipment and materials.

• May assist with school-wide supervision such as loading/unloading of buses.

• Assist the assigned student with self-help needs (feeding, toileting, dressing, etc) as necessary

• Other duties as assigned by the teacher and principal.

TRAINING

Required to participate in 100 hours of training necessary to renew a paraprofessional certificate as mandated by Rule 505-2-.19 of the Georgia Professional Standards Commission of the State of Georgia (O.C.G.A 20-2-215). Required to participate in training provided by the special services department, as directed. Must successfully complete the Non-Violent Crisis Prevention intervention or equivalent course as outlined by the district if assigned to programs for students with behavioral deficits.

PHYSICAL REQUIREMENTS

May require regular lifting, carrying or transferring of 100 lbs; continuous standing, running, squatting, twisting, pushing, pulling and sitting on the floor to complete activities. Must be able to hear, see, follow instructions, and complete tasks with minimal supervision. To be successful, must have emotional maturity and be patient with students.

IMPORTANT NOTES

ESSENTIAL DUTIES

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed – even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a duty or task believed to be unlawful should report the assignment to the Chief Human Resources Officer.) It should also be noted the order of duties/ responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other.

MINIMUM REQUIREMENTS

In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process.

Revised: February 2021

Position Title: Special Education Teacher – General Curriculum

Department: School Evaluation Instrument: TKES

Pay Grade: Teacher Salary Schedule based on degree level and years of acceptable experience

Pay Type: Salaried – Exempt Retirement: TRS

Contract Work Year: 190 Days Per Year, 8 Hours Per Day

Reports to: School Principal and any other assigned Administrator

Bachelor's degree from an accredited college or university in Special Education, Education, or a closely related field; Master's degree or higher in Special Education, Educational Leadership, Speech-Language Pathology, Deaf Education, Visual Impairment, Autism Spectrum Disorders, Emotional and Behavioral Disorders, Transition Services, or a related field, preferred; three (3) or more years of successful experience serving students with disabilities in a public-school setting; specialized certification, endorsement, or advanced training in one or more of the areas listed in the duties and responsibilities section.

Knowledge, Skills, and Abilities Knowledge of federal and state laws governing special education programs, including IDEA, Section 504, ADA, FERPA, and Georgia Department of Education regulations; knowledge of child development, differentiated instruction, progress monitoring, and evidence-based instructional practices; ability to develop, implement, and monitor Individualized Education Programs (IEPs); ability to analyze academic, behavioral, communication, and functional performance data to guide instructional decisions; ability to collaborate effectively with administrators, teachers, related service providers, support staff, families, and community agencies; ability to implement accommodations, modifications, assistive technology, and specialized instructional strategies designed to meet individual student needs; demonstrated ability to establish and maintain positive learning environments that support academic achievement, social-emotional growth, and student independence; effective oral and written communication skills;

proficiency in utilizing technology to support instruction, documentation, progress monitoring, and compliance requirements.

GOAL

Contribute to the successful achievement of the Columbia County School District mission and major system priorities by supporting the effective organization and operations of the school environment to optimize student learning, instructional programs and related activities.

REPRESENTATIVE DUTIES & RESPONSIBILITIES

PREFERRED QUALIFICATIONS

IV. Specialized Program Duties and Responsibilities

The Teacher of the Deaf and Hard of Hearing:

a. Provides specialized instruction designed to improve academic achievement, communication skills, language development, and self-advocacy skills for students who are deaf or hard of hearing.

b. Collaborates with general education teachers, interpreters, audiologists, speech-language pathologists, and families to ensure access to the curriculum and educational environment.

c. Assists in evaluating student communication needs and recommends appropriate accommodations, modifications, and assistive technologies.

d. Monitors and supports the use of hearing aids, cochlear implants, FM systems, sound-field systems, and other assistive listening devices.

e. Provides consultation and training to school personnel regarding hearing loss, communication access, and classroom accommodations.

f. Maintains required records, progress monitoring data, and compliance documentation.

The Teacher of Students with Emotional and Behavioral Disorders:

a. Provides specialized academic, behavioral, and social-emotional instruction designed to improve student performance and independence.

b. Implements evidence-based behavior intervention strategies and positive behavior supports.

c. Assists in conducting Functional Behavioral Assessments (FBAs) and developing Behavior Intervention Plans (BIPs).

d. Collects, analyzes, and maintains behavioral and academic data to monitor student progress and support instructional decision-making.

e. Collaborates with school psychologists, counselors, social workers, administrators, and families to address student needs.

f. Provides instruction in self-regulation, conflict resolution, social skills, and appropriate behavioral responses.

g. Maintains a safe, structured, and supportive learning environment.

The Autism Program Teacher:

a. Provides specialized instruction utilizing evidence-based practices designed to improve communication, social interaction, adaptive behavior, and academic performance.

b. Implements structured teaching methodologies, visual supports, sensory supports, and individualized behavior interventions.

c. Collaborates with speech-language pathologists, occupational therapists, behavior specialists, administrators, and families.

d. Collects and analyzes academic and behavioral data to monitor student progress and modify instructional strategies.

e. Supports the development of independent living, self-management, communication, and social skills.

f. Assists with the implementation of individualized communication systems, assistive technology, and adaptive supports.

g. Maintains compliance with all federal, state, and local special education requirements.

The CCETS Teacher:

a. Provides transition-focused instruction designed to prepare students for employment, post-secondary education, independent living, and community participation.

b. Develops and implements transition services and measurable post-secondary goals in accordance with IDEA requirements.

c. Coordinates community-based instruction, vocational experiences, work-based learning opportunities, and career exploration activities.

d. Collaborates with employers, community agencies, vocational rehabilitation services, and families to support student transition planning.

e. Provides instruction in workplace readiness, employability skills, self-advocacy, financial literacy, and independent living skills.

f. Maintains transition documentation, student progress records, and agency coordination records.

g. Assists students and families with accessing adult service agencies and post-secondary opportunities.

The Speech-Language Pathologist:

a. Conducts screenings, evaluations, reevaluations, and assessments to identify communication disorders and determine eligibility for services.

b. Develops and implements individualized therapy plans and provides direct and consultative speech-language services.

c. Collaborates with teachers, administrators, families, and related service providers to support student communication needs.

d. Maintains service logs, therapy records, evaluation reports, progress reports, and compliance documentation.

e. Recommends and supports the implementation of augmentative and alternative communication (AAC) systems and assistive technology.

f. Provides consultation and training to staff regarding communication disorders and effective intervention strategies.

g. Complies with all federal, state,…