Request for Technical Proposal (RFTP)_Sierra_IFB 33-4010.pdf

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

74 WASHINGTON AVENUE NORTH

BATTLE CREEK, MICHIGAN 49037-3092

Request for Technical Proposal

Number 33-4010

DEMILITARIZATION / MUTILATION AS A CONDITION OF

SALE (DCOS/MCOS) FOR SCRAP PROPERTY RESIDUE IN

THE UNITED STATES DOD TERM SALE

Located in Sierra, CA.

Step One of the Two-Step IFB

Request for Technical Proposal (RFTP) No. 33-4010

REQUIREMENTS AND CRITERION FOR TECHNICAL

PROPOSALS

PROPOSAL RECEIPT DEADLINE: 3:00 p.m. EST, 21 June 2024

A Important Dates

B Executive Summary

C Requirements and Criteria for Technical Proposal

C.1 Format

D Electronic Format Guidance

E Technical Proposal Template for the DoD Scrap Term Contract West

E.1 Executive Summary:

E.2 Operational Plan:

A Important Dates

IMPORTANT DATES

TASK DEADLINE

Request Approval of Alternative Electronic Format June 11, 2024 Submit RFTP Questions June 11, 2024 Submit Technical Proposal 3:00 p.m. EST on Friday, June 21, 2024

B Executive Summary DLA Disposition Services is planning to offer future generations of certain Metallic and Non-Metallic Scrap property for sale through a per pound fixed price sales contract. This contract will provide exclusive access to this material (military grade and commercial grade) for a based period 36 months with two option periods that can be used to extend the contract for a maximum of 66-months, subject to DLA Disposition Services’ option to cancel the contract earlier.

This sale will be conducted using a Two-Step Bid process consisting of the following steps: (1) solicitation, submission, and evaluation of Technical Proposal to determine acceptability; and (2) issuance of an Invitation for Bid (IFB) only to those Firms who submitted acceptable Technical Proposals under Step One. In the second step, only bids based on Technical Proposals determined to be acceptable, either initially or as a result of clarifications, will be considered for awards and each bid in the second step must be based on the bidder’s own Technical Proposal.

Accordingly, your Firm is invited to submit a Technical Proposal WITHOUT BID PRICES OR A BID DEPOSIT in accordance with the Requirements and Criterion for Technical Proposal contained in the Request for Technical Proposal (RFTP) Number 33-4010, for the line items described in the attached DRAFT IFB. The DRAFT IFB is provided for information only and is not to be completed or submitted with the Technical Proposal 33-4010.

The RFTP identifies how the Technical Proposal is to be organized, applicable evaluation factors, and specifics from the Business Plan and Operational Plan that are required to be included in the proposal. Firms must submit a complete Technical Proposal that responds to the requirements of the RFTP 33-4010. The Sales Contracting Officer may proceed directly with step two if there are sufficient acceptable proposals to ensure adequate price competition under step two, and if further time, effort and delay to make additional proposals acceptable and thereby increase competition would not be in the government’s interest. If this is not the case, the Sales Contracting Officer may request those whose proposals may be made acceptable to submit additional clarifying or supplementing information. The Sales Contracting Officer will identify the nature of the deficiencies in the proposal, or the nature of the additional information required. The Sales Contracting Officer may also arrange discussions for this purpose.

No proposal shall be discussed with any offeror other than the submitter.

This RFTP is not binding on the part of the Government and does not in any way commit the Government to pay for any costs incurred in the preparation and submission of the requested Technical Proposal. The RFTP does not commit the Government to contract for the property described in the DRAFT IFB. Proposed contractual requirements (e.g., terms and conditions) will be contained in the IFB issued under Step Two.

DLA Disposition Services will ONLY accept digital proposals in response to this RFTP. Firms are required to submit the Technical Proposal via electronic media, as described in the section marked “Format”.

Each Firm shall e-mail one copy of their Technical Proposal, to the mailbox: DLA Disposition Services Sales at

DRMSSALESBIDS@DLA.MIL.

mailto:DRMSSALESBIDS@DLA.MIL

C Requirements and Criteria for Technical Proposal

C.1 Format To maximize efficiency of the proposal evaluation process, each Firm shall submit its Technical Proposal in accordance with the format provided below. DLA Disposition Services believes that sufficient latitude is provided such as not to prejudice or limit the comprehensiveness of the Technical Proposal.

Each Firm shall submit only one Technical Proposal in electronic media, to this Request for Technical Proposal subject to the following requirements and limitations:

1) Title Page: “Technical Proposal.” The title page of the Technical Proposal shall include: (a) the company name and name of the Firm (b) the solicitation number of the Request for Technical Proposal (33-4010);

(c) the Firm shall identify those portions of its Technical Proposal that contain copyrighted or proprietary or similar proposal data and shall also clearly mark each page of its proposal that contains such data with a restrictive legend indicating the protectable type of data contained therein.

2) Executive Summary

3) Operational Plan (Technical Proposals are not to exceed 25 pages)

The Technical Proposal is the primary basis for the evaluation of: (a) the degree to which the Firm’s claims of performance capacity are supported, and (b) the ability of the Firm to perform in accordance with the requirements of the draft invitation for bid. The technical factors to be considered are those discussed herein.

Each Firm is cautioned to pay particular attention to the following factors in preparing its Technical Proposal and to provide sufficient detail in the proposal to demonstrate its complete understanding of the scope of the work involved, including the requirement to comply with all Federal, state, and local laws and regulations.

1. The Technical Proposal shall be sufficiently detailed, specific and complete as to enable Government personnel to make a thorough evaluation of the proposal and a sound determination that the Firm will have a reasonable likelihood of meeting the requirements and objectives of the Government. These objectives are to ensure that Firm understands the logistics of timely property removals from the DOD installation on a daily basis. This will include property assurance, reporting requirements, inventory controls, and Trade Security clearance to meet National Security needs of the US Government.

2. General statements such as “standard procedures will be used,” or “well-known techniques will be utilized,” and generalities of textbook theories and techniques, will not constitute compliance with these requirements concerning the content of the Technical Proposal. Proposals lacking technical expertise will be disqualified from further consideration.

3. The Technical Proposal must encompass all paragraphs outlined in section E.3 (Operational Plan) below.

Only Firms that are found to have acceptable Technical Proposals will be afforded the opportunity to continue to step two with the bid process and submit their monetary bids.

The following Technical Proposal organizational layout is required to facilitate the technical evaluation:

I. TITLE PAGE

II. EXECUTIVE SUMMARY

III. OPERATIONAL PLAN

Questions should be emailed directly to the SCO at: DRMSSALESBIDS@DLA.MIL. The cutoff date for questions concerning the Draft IFB or RFTP will be 7 business days prior to the RFTP closing date of June 21, 2024. All questions received after June 11, 2024, will not be published.

Firms are responsible for submitting proposals and any modifications, revisions, or withdrawals, so as to reach the Government office designated by no later than 3:00 p.m. EST on Friday, June 21, 2024. Late rules are outlined in FAR 52.212-1(f).

D Electronic Format Guidance Firms must submit the emailed Technical Proposal via paperless electronic media with the information required by DLA Disposition Services. Firms must submit the electronic Technical Proposal and any supplemental information (such as spreadsheets, backup data, and technical information) as part of the 25-page package, in accordance with the following electronic formats:

- Files readable using these Microsoft Office® Products: WORD, EXCEL, POWERPOINT, or ACCESS.

- Spreadsheets must be sent in a file format that includes all formulas, macro, and format information.

- Files in Adobe® PDF (Portable Document Format).

- Print image (scanned document that cannot show the calculations) is not acceptable.

- Files in HTML (Hypertext Markup Language): HTML documents must not contain active links to live

Internet sites or pages. All linked information must be contained within the Firms electronic offer and be accessible offline.

Other electronic formats: Before preparing the Firms Technical Proposal in any other electronic format, the Firm must send an e-mail to the Sales Contracting Officer (SCO) at: DRMSSALESBIDS@DLA.MIL. To obtain a decision as to the alternate format acceptability. This e-mail must be received by the SCO no later than June 11, 2024, ten (10) calendar days before the closing date. Failure to e-mail the SCO within this timeframe to seek an alternate format's acceptability may result in rejection of the Firms submission. All alternate formats must be at no cost to the Government.

Firms must submit their Technical Proposal via e-mail to: DLA Disposition Services Sales RFTP at

DRMSSALESBIDS@DLA.MIL.

The subject line of the e-mail must read: “Technical Proposal - DOD SCRAP TERM SALE – SIERRA, COMPANY NAME, CLOSES June 21, 2024.”

Maximum size of each e-mail message shall be three and one-half (3.5) megabytes.

Firms may use multiple e-mail messages for each submission; however, the subject lines must be annotated as described above for each message, and number them in this manner: “Message 1 of 3, 2 of 3, and 3 of 3, etc.”.

If Firms choose to password-protect the proposal, the password must be provided to DLA DISPOSITION SERVICES before the closing date. Contact the SCO to arrange a means of providing it.

Firms shall make every effort to ensure that their submission is virus-free, due to information technology security software currently in use which may block transmission of messages/proposals if the e-mail or attachment(s) contain anything that is suspected of containing viruses or malicious content. Due to such security software in place, Firms are cautioned to ensure their submission e-mails do not contain any images or hyperlinks to webpages or social media. Firms are cautioned to contact the SCO to verify receipt of their proposal well before the time due for proposals. Firms remain responsible for ensuring proposals are received by the SCO before the specified time, and extensions will not be granted in the event a particular Firm’s Technical Proposal is found to have been blocked.

Submissions (or portions thereof) which do reflect the presence of a virus, or which are otherwise rendered unreadable by damage in either physical or electronic transit, shall be treated as “unreadable”.

If any portion of a proposal received by the Sales Contracting Officer electronically is unreadable, the SCO shall immediately notify the Firm and permit the Firm to resubmit the unreadable portion of the proposal. The method and time for resubmission shall be prescribed by the SCO after consultation with the Firm and it shall be documented in the file. The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness under Formatting section of this RFTP provided the Firm complies with the time and format requirements for resubmission prescribed by the SCO.

mailto:DRMSSALESBIDS@DLA.MIL

E Technical Proposal Template for the DoD Scrap Term Contract West Technical proposals must demonstrate a comprehensive grasp of the project's requirements, offering detailed insights into the methodologies and procedures aimed at achieving the outlined objectives as per the initial Invitation for Bids (IFB) draft. Proposals that merely restate the government's specifications or rely on generic phrases like "will comply" or "standard techniques will be used" will not meet the evaluation criteria and will be disqualified from further consideration. It is crucial that proposals demonstrate a strong level of technical expertise, especially in the field of scrap processing. Proposals lacking technical expertise will be disqualified from further consideration.

E.1 Title Page:

Company Name

TECHNICAL PROPOSAL

REQUEST FOR TECHNICAL PROPOSAL

Number 33-4010

TERM QUANTITY SALE OF DOD SCRAP – SIERRA

Submitted: Date

Identify those portions of its Technical Proposal that contain copyrighted or proprietary or similar proposal data and shall also clearly mark each page of its proposal that contains such data with a restrictive legend indicating the protectable type of data contained therein.

E.2 Executive Summary:

The Executive Summary shall highlight the Firm’s approach and shall summarize the key capabilities and general features of the Firm’s resources, its financial capacity, its experience and understanding of the business and of the operational efforts required.

E.3 Operational Plan:

Your Firms proposal will be evaluated based on the thorough provision of details of the technical approach to each question below that demonstrates the capability to safely Demilitarize/Mutilate, transport, and remove property from site from award and throughout the term of the contract, as well as the quality assurance practices planned to ensure compliance with all Federal, state, and local laws and regulations as stated in the Draft IFB. The factors that must be covered include:

1. Please provide details regarding your Firm's robust material handling equipment designed to efficiently transport various items from the DLA Disposition Services Sierra staging lot to the Demilitarization/Mutilation worksite pad. The distance between these sites is approximately 500 yards.

This equipment should be capable of handling a wide range of materials, spanning from tri-wall boxes to military vehicles, including tracked vehicles weighing up to 50,000 pounds.

Offeror response:

2. Within the work area, there are no covered facilities available. Please elaborate on your Firm's capability to operate effectively in adverse weather conditions such as extreme heat, cold, and wet environments. Your operational plan must address contingencies for inclement weather to ensure uninterrupted flow of demilitarization/mutilation property processes. Refer to section B.4 of draft IFB.

3. Describe your Firm's proficiency in demilitarizing/mutilating property and explain your plan for ensuring that no parts harvesting of any property streams specified in the draft IFB occurs. Understanding the challenge of comprehensively listing every commodity of excess military equipment, your capability to address diverse materials is paramount. It is expected that your operations will handle a minimum of 1,250,000 pounds per month. Refer to section A.3 of draft IFB for item description.

4. Describe how you will maintain segregation of material. All property procured under this contract will be treated as Controlled Property and subjected to demilitarization/mutilation without commingling. DEMIL-required property will be allocated to designated locations distinct from those designated for Mutilation-required property. Throughout processing, these two property streams will remain segregated. Only upon the completion of demilitarization/mutilation certification by both parties will the consolidation of property into a single location be permitted.

5. Please provide details regarding the equipment your Firm intends to utilize for this project, specifying whether the machinery is owned or rented. Equipment may encompass a range of tools such as shears, scrap knuckle booms, shredders, torch machines, plasma cutters, among others.

6. Elaborate on your Firm's capacity to conduct the necessary joint inventories as outlined in the draft IFB.

Refer to section B.8 of the draft IFB.

7. Dunnage and packaging materials may be segregated or dismantled and weighed individually. It is the responsibility of your Firm to ensure proper disposal or recycling of these materials. Your Firm will not incur charges for this weight. Please describe your approach to managing and implementing an auditable tracking mechanism for dunnage that is not billed. Refer to section B.8 of the draft IFB.

8. Your Firm will need to undergo DEMIL training and designate Certifiers who will act as signatories on necessary certifications. Please outline your Firm's strategy for ensuring that Certifiers are consistently present on-site to facilitate the disposal process without interruptions. Refer to section B.3 of the draft IFB for certifier training requirements.

9. Prior to tendering the property to the contractor for demilitarization/mutilation, the fluids will have been drained and refrigerants removed by the generator. However, property will contain residual hazardous materials such as batteries, petroleum, oil, lubricants (POL), hydraulic oils, coolant, fuels, washer fluids, etc. Describe your ability to properly manage such hazardous materials including your ability to provide proper containers, labels, and any supplies required for labeling and your ability to containerize the residual fluids and related waste in UN approved, Department of Transportation (DOT) shippable containers and place in the designated storage location for to be removed by the host facility. Refer to section B.13 in draft

IFB.

10. Present a Comprehensive Cash Flow Statement of the corporation: This document serves as the most straightforward method to assess a company's cash position. A positive figure in the operating cash flows section signifies that the company is generating surplus cash compared to its daily operational expenditures.

11. Provide names and business contact information of the Company Chief Executive Officer(s) and all other

Key Persons required to successfully support the requirements of this Draft IFB, by function and include experience on similar projects. Similar work experience refers to documented experience and expertise in handling, processing, and recycling various types of scrap materials, including but not limited to ferrous and non-ferrous metals, electronics, plastics, and other recyclable materials commonly encountered in scrap processing operations. Bidders with no direct experience with similar types of scrap processing may demonstrate experience using key personnel who have performed similar work using similar equipment.

Sufficient details of the personnel, their experience, and their role in the company must be provided to demonstrate that their successful past performance is likely to translate into successful performance for the bidder on this requirement.

12. Provide the name, address, phone numbers, contract number (if applicable) and a brief description of the services, of either commercial clients or Government agencies, for which prior comparable services have been rendered, within the last five (5) years. Firm must provide evidence of demonstrable experience in business arrangements involving scrap processing. Proposals that do not demonstrate successful experience with similar types of scrap processing work will be disqualified from further consideration.

Bidders with no direct experience with similar types of scrap processing may demonstrate experience using key personnel who have performed similar work using similar equipment. Sufficient details of the personnel, their experience, and their role in the company must be provided to demonstrate that their successful past performance is likely to translate into successful performance for the bidder on this requirement.

13. Describe how your Firm has the capability to meet requirements of host environmental permits.

Specifically address your Firm’s experience in complying with general Industrial Stormwater Permits and scrap/waste tire regulations. Also describe how any downstream recipients of Government property who will further process the material have the capability to pass an Environmental Responsibility Determination (ERD) for adherence to conditions of Federal, state, and local regulations. To pass an ERD, your Firm must demonstrate that downstream processors of Government property hold required permits for the material and are in good standing with respective regulators. Your Firm must demonstrate a comprehensive understanding and commitment to environmental stewardship and compliance, in consideration of the following:

a. Adherence to all relevant environmental laws, regulations, and permits applicable to the specific industry.

b. Proper handling, treatment, recycling and disposal of waste materials in compliance with applicable regulations.

14. Describe how your Firm has the financial capability to meet requirements of the $300,000 pre-payment.

Refer to section C.4 of the draft IFB.