Request_For_Statement_Of_Qualifications_-_Sierra_Vista_Municipal_Airport_Professional_Architectural_Engineering_Services.pdf

GENERAL SOLICITATION

2026-GEN-044

REQUEST FOR STATEMENT OF QUALIFICATIONS - SIERRA VISTA

MUNICIPAL AIRPORT PROFESSIONAL

ARCHITECTURAL/ENGINEERING SERVICES

City of Sierra Vista

1011 North Coronado Drive

Sierra Vista, AZ 85635

RELEASE DATE: May 24, 2026

DEADLINE FOR QUESTIONS: June 1, 2026

RESPONSE DEADLINE: June 22, 2026, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/sierravistaaz https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Sierra Vista

GENERAL SOLICITATION

Request For Statement Of Qualifications - Sierra Vista Municipal Airport

Professional Architectural/Engineering Services

I. Legal Notice II. Introduction

III. Scope of Work & Special Terms and Conditions IV. Instruction for Proposers V. Evaluation Criteria

VI. Vendor Submissions

Attachments:

A - Bid Terms and Conditions

General Solicitation #2026-GEN-044 Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering Services

1. Legal Notice

1.1. Legal Notice - Statement of Qualifications

NOTICE OF REQUEST FOR STATEMENT OF QUALFICATIONS

Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional

Architectural/Engineering Services

Project # 2026-GEN-044

The City of Sierra Vista will accept statement of qualifications from qualified firms for Request For

Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

Services. The scope of work involves securing the professional services of a qualified airport engineering and/or architectural consulting firm for the scoping, design, bidding/negotiation, and construction administration for potential projects at FHU.

Statements must be submitted in via the City's e-Procurement System, OpenGov https://procurement.opengov.com/portal/sierravistaaz and shall be received until Monday, June 22, 2026 before 10:00 am Arizona Time, at which time the names of the proposing firms shall be released on the OpenGov Portal.

The solicitation documents may be obtained by downloading them at the following URL:

https://procurement.opengov.com/portal/sierravistaaz. Should you have any issues accessing the documents, please email or call:

Melani Armendariz

Procurement Analyst melani.armendariz@sierravistaaz.gov

(520) 439-2185

Post: Sunday, May 24, 2026

Open: Monday, June 22, 2026 at 10:00 am, Arizona Time https://procurement.opengov.com/portal/sierravistaaz https://procurement.opengov.com/portal/sierravistaaz

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

2. Introduction

2.1. Summary

The City of Sierra Vista, Arizona requests statements of qualifications from qualified airport architectural/engineering consulting firms for the scoping, design, bidding/negotiation, and construction administration services associated with several planned projects at the Sierra Vista Municipal Airport.

Responses will be used to short-list firms who will then be invited to enter negotiations/respond to a formal Request for Proposal. The City is seeking to award a three (3) year contract with one (1) two-year option period to the highest ranked firm.

The City of Sierra Vista will accept statements of qualifications from qualified firms who possess the appropriate licenses for professional architectural/engineering services for Airport projects. The projects will require adhering to all FAA requirements. The City of Sierra Vista also encourages the use of Small

Business Concerns as required by Title 49 CFR 26.39. There is no Disadvantaged Business Enterprise Goal

(DBE) associated with this project in accordance with the Interim Final Rule issued on October 3, 2025, pending program re-establishment from Arizona Department of Transportation.

2.2. Background

The City of Sierra Vista (CoSV) operates a joint-use facility at Sierra Vista Municipal Airport/Libby Army

Airfield, and is one of only 21 joint-use airports in the United States. This facility operates under the

Federal Aviation Administration (FAA) designator FHU. The civilian facility is currently entirely surrounded by Fort Huachuca Military Reservation. This is a critical factor for continued growth and development of the facility.

The CoSV benefits from the airfield facilities constructed for the use of the military, which also allows the civilian facility to accommodate a broad range of aircraft, from single engine piston to Boeing 747 class. Under agreements between FAA, the CoSV, and the Department of the Army, the CoSV currently holds fee title to approximately 72 acres of airport property and is pursuing the acquisition of an additional 203 acres.

There are over 60 hangars and 35 tie-downs for lease to private aircraft. All ground services for FHU are provided by CoSV Department of Public Works personnel.

2.3. Contact Information

Melani Armendariz

Procurement Analyst

1011 N. Coronado Dr.

Sierra Vista, AZ 85635

Email: melani.armendariz@sierravistaaz.gov

Phone: (520) 439-2185

Department:

AIRPORT

mailto:melani.armendariz@sierravistaaz.gov tel:(520)439-2185

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

Department Head:

Sharon Flissar

PW Director/Airport Manager

2.4. Timeline

Release Project Date May 24, 2026

Question Submission Deadline June 1, 2026, 5:00pm

Question Response Deadline June 5, 2026, 5:00pm

Submission Deadline June 22, 2026, 10:00am

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

3. Scope of Work & Special Terms and Conditions

3.1. Scope of Work

The CoSV desires to secure the professional services of a qualified airport engineering and/or architectural consulting firm for the scoping, design, bidding/negotiation, and construction administration for potential projects at FHU. The following list of potential projects is illustrative only and will depend on available funding.

Future potential projects may include:

• Install new AWOS sensors ($400,000)

• Design and construction of a pavement preservation project on Runway 12-30 and a connector taxiway to Runway 30 ($1,670,000)

• Design and construction of a pavement rehabilitation project on the concrete apron ($1,400,000)

• Design and construction of access, parking, aprons, taxiways, and utility improvements to support landside development on the north side of the Airport ($8,000,000)

• Design and construction of general pavement maintenance identified in the ADOT Pavement Assessment ($2,500,000)

• Install MALSF on Runway 26 ($1,000,000)

• Install REILs on Runways 26 and 12, and 30 ($1,950,000)

The successful firm will be required to perform those services as more fully defined in FAA AC 150/5100-

14E, Chapter 1, Parts 1-3 and 1-4, relative to federal and state funded projects. Projects funded through

FAA grants will be subject to the provisions of foreign trade restrictions. Each individually specified project, subject to allocation of federal and/or state funds, would require a negotiation of fees and an authorization of services from the CoSV prior to commencement of any work. Each individually specified project, subject to allocation of federal and/or state funds, would require a negotiation of fees and an authorization of services from the CoSV prior to commencement of any work.

The Consultant acknowledges that this solicitation is subject to Federal laws and regulations, including

Federal Aviation Administration (FAA) regulations, rules, policies and Grant Assurances, specifically but not exclusively, 49 CFR 18 as outlined in FAA Advisory Circular (AC) 150/5100-14E, all relating to procurement of planning, architectural/engineering and consultant services, this includes the Required

Federal Contract Provisions which was updated on January 29, 2016. The Consultant, with the submission of the Statement of Qualifications and Experience, accepts the responsibility for knowledge of, and compliance with, the guidelines and procedures stated within this noted documentation.

3.2. Required Information

In order for a statement of qualifications to be considered responsive, the following information must be provided:

A. Cover Letter, including

1. Name, size and description of firm.

2. Location of main office and branch office where work will be administered.

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

B. Qualifications and previous experience, including a list of former and current airport clients in the architectural/engineering design of new roadways and parking areas.

C. Qualifications and previous experience, including a list of former and current airport clients in the architectural/engineering design of general pavement maintenance.

D. Qualifications and previous experience, including a list of former and current airport clients, in the architectural/engineering design of new taxiways, runways, and aprons.

E. Qualifications and experience of sub-consultants most often utilized by proposing firm.

F. Qualifications and experience providing proven ability to work with and abide by Federal Aviation

Authority (FAA) and Arizona Department of Transportation (ADOT) Aeronautics Rules and Specifications.

G. Qualifications and experience providing proven ability to work with military and civilian administrators at a joint-use airfield.

H. Resumes of key personnel and team members including principal architects(s)/engineer(s), land surveyor(s), and construction manager(s).

I. Current and projected workload.

J. Additional information applicant feels relevant to the selection process.

3.3. Disadvantaged Business Enterprise

It is the policy of the City of Sierra Vista that disadvantaged business enterprises shall have the opportunity to participate to the maximum extent feasible in all required aspects of procurement and contracting in accordance with applicable statutes, regulations, and executive orders. All proposals received will be evaluated based on FAA Advisory Circular 150/5100-14E and on compliance with the request.

There is no established project goal for this project in accordance with the Interim Final Rule issued on

October 3, 2025.

3.4. Contract Term

The term of the resulting Contract shall be three (3) years, with the option to extend for up to one (1) additional two-year period, unless terminated or canceled as otherwise provided herein. It shall be the

Contractor's responsibility to notify the Chief Procurement Officer within ninety (90) days prior to the

Contract expiration if Contractor desires to renew for a supplemental period.

3.5. Patents & Copyrights

All services, information, computer program elements, reports, and other deliverables which may have a potential patent or copyright value, and which are created under the resulting Contract shall become the public domain.

3.6. Key Personnel

1. It is essential that the Contractor provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under the resulting Contract. The Contractor must agree to assign specific individuals to the key positions

2. The Contractor agrees that, once assigned to work under the resulting Contract, key personnel shall not be removed or replaced without written notice to the City.

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

3. If key personnel are not available for work under the resulting Contract for a continuous period exceeding thirty (30) calendar days, or are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the City, and shall, subject to the concurrence of the City, replace such personnel with personnel of substantially equal ability and qualifications.

3.7. Insurance Requirements

3.6.1 The successful Contractor(s) agrees:

3.6.1.1 To obtain insurance coverage of the types and amount required in this section and keep such insurance coverage in force throughout the life of the resulting Contract. All policies will contain an endorsement providing that written notice be given to the City at least ten (10) calendar days prior to termination, cancellation, or reduction in coverage on any policy.

3.6.1.2 The Comprehensive General Liability Insurance and Comprehensive Automobile Liability Insurance policies shall include the City of Sierra Vista as Additional Insured with respect to liability arising out of the performance of the resulting Contract. The Contractor agrees that the insurance hereunder will be primary and that any insurance carried by the City will be excess and not contributing.

3.6.1.3 To provide and maintain minimum insurance limits as follows:

Coverage Afforded Limits of Liability

Worker's Compensation Statutory Employer Liability $1,000,000

Commercial General $1,000,000 Bodily Injury and Property Damage Liability Insurance Including: Combined Single Limit

A. Premises and Operations

B. Product and Completed Operations

C. Blanket Contractual

D. Broad Form Property Damage

E. Personal Injury

Commercial Automobile $1,000,000 Bodily Injury and Property Damage Liability Insurance Including: Combined Single Limit

A. Owned

B. Non-Owned

C. Leased

D. Hired Vehicles

Professional Liability Insurance $1,000,000 (minimum) (Errors/Omissions) (Combined Single Limit) (Professional Services Only)

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

3.6.2 Successful Contractor(s) shall present to the City written evidence (Certification of Insurance) of compliance with all requirements of Section 6.1 above. Said evidence shall be to the Chief Procurement

Officer’s satisfaction.

3.6.3 It shall be considered a material breach if the Contractor fails to maintain insurance coverage as detailed above, to include the City designated as Additional Insured, and shall, at the sole discretion of the City, be grounds for immediate termination of the Contract.

3.8. Federal Clauses and Provisions

ACCESS TO RECORDS AND REPORTS

The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Owner, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed.

NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION to

ENSURE EQUAL EMPLOYMENT OPPORTUNITY

1. The Offeror’s or Bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal Employment Opportunity Construction Contract Specifications” set forth herein.

2. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor’s aggregate workforce in each trade on all construction work in the covered area, are as follows:

Timetables

Goals for minority participation for each trade: 0.0%

Goals for female participation in each trade: 6.9%

These goals are applicable to all of the Contractor’s construction work (whether or not it is Federal or federally assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the Contractor also is subject to the goals for both its federally involved and non-federally involved construction.

The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-4.3(a) and its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor’s goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR Part 60-4. Compliance with the goals will be measured against the total work hours performed.

3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs (OFCCP) within 10 working days of award of any construction subcontract in

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address, and telephone number of the subcontractor;

employer identification number of the subcontractor; estimated dollar amount of the subcontract;

estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed.

4. As used in this notice and in the contract resulting from this solicitation, the “covered area” is Sierra Vista, Cochise County, Arizona.

BREACH OF CONTRACT TERMS

Any violation or breach of terms of this contract on the part of the Consultant or its subcontractors may result in the suspension or termination of this contract or such other action that may be necessary to enforce the rights of the parties of this agreement.

Owner will provide Consultant written notice that describes the nature of the breach and corrective actions the Consultant must undertake in order to avoid termination of the contract. Owner reserves the right to withhold payments to Contractor until such time the Contractor corrects the breach or the Owner elects to terminate the contract. The Owner’s notice will identify a specific date by which the Consultant must correct the breach. Owner may proceed with termination of the contract if the Consultant fails to correct the breach by the deadline indicated in the Owner’s notice.

The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law.

GENERAL CIVIL RIGHTS PROVISIONS

The Contractor agrees to comply with pertinent statutes, Executive Orders and such rules as are promulgated to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

This provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

The City of Sierra Vista, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, [select disadvantaged business enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

TITLE VI LIST OF PERTINENT NONDISCRIMINATION ACTS AND AUTHORITIES

During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

• Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin);

• 49 CFR part 21 (Non-discrimination in Federally-assisted programs of the Department of

Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);

• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC §

4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

• Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27;

• The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age);

• Airport and Airway Improvement Act of 1982 (49 USC § 471, Section 47123), as amended

(prohibits discrimination based on race, creed, color, national origin, or sex);

• The Civil Rights Restoration Act of 1987 (PL 100-209) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and

Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms

“programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

• Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 USC §§ 12131 –

12189) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38;

• The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);

• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority

Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;

• Executive Order 13166, Improving Access to Services for Persons with Limited English

Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed.

Reg. at 74087 to 74100);

• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC 1681 et seq).

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

DAVIS-BACON REQUIREMENTS

1. Minimum Wages.

(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalent thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the Contractor and such laborers and mechanics.

Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR Part 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided that the employer’s payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under (1)(ii) of this section) and the Davis-Bacon poster (WH-1321) shall be posted at all times by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can easily be seen by the workers.

(ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met:

(1) The work to be performed by the classification requested is not performed by a classification in the wage determination;

(2) The classification is utilized in the area by the construction industry; and

(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination.

(B) If the Contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary.

(C) In the event the Contractor, the laborers, or mechanics to be employed in the classification, or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits where appropriate), the contracting officer shall

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary.

(D) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii) (B) or (C) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification.

(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.

(iv) If the Contractor does not make payments to a trustee or other third person, the Contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program: Provided that the Secretary of Labor has found, upon the written request of the Contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the Contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.

2. Withholding.

The Federal Aviation Administration or the sponsor shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the Contractor under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the Contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of work, all or part of the wages required by the contract, the Federal Aviation Administration may, after written notice to the Contractor, Sponsor, Applicant, or Owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased.

3. Payrolls and Basic Records.

(i) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker; his or her correct classification; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the Davis-Bacon Act); daily and weekly number of hours worked; deductions made; and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the Contractor shall maintain records that show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and that show the costs anticipated or the actual costs incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

(ii)(A) The Contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor will submit the payrolls to the applicant, Sponsor, or Owner, as the case may be, for transmission to the Federal Aviation Administration. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g. the last four digits of the employee’s social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division Web site at www.dol.gov/whd/forms/wh347instr.htm or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker and shall provide them upon request to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor will submit them to the applicant, sponsor, or Owner, as the case may be, for transmission to the Federal Aviation Administration, the Contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the sponsoring government agency (or the applicant, Sponsor, or Owner).

(B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the Contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following:

(1) The payroll for the payroll period contains the information required to be provided under 29 CFR § 5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR § 5.5 (a)(3)(i), and that such information is correct and complete;

(2) Each laborer and mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations 29 CFR Part 3;

(3) Each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract.

(C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph (3)(ii)(B) of this section.

(D) The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code.

(iii) The Contractor or subcontractor shall make the records required under paragraph (3)(i) of this section available for inspection, copying, or transcription by authorized representatives of the sponsor, the Federal Aviation Administration, or the Department of Labor and shall permit such representatives to interview employees during working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them available, the Federal agency may, after written notice to the Contractor, Sponsor, applicant, or Owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12.

4. Apprentices and Trainees.

(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Bureau of Apprenticeship and Training, or with a State Apprenticeship Agency recognized by the Bureau, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Bureau of Apprenticeship and Training or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman’s hourly rate) specified in the Contractor’s or subcontractor’s registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Bureau of Apprenticeship and Training, or a State Apprenticeship Agency recognized by the Bureau, withdraws approval of an apprenticeship program, the Contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved.

(ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S.

Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination that provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate that is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the Contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved.

(iii) Equal Employment Opportunity. The utilization of apprentices, trainees, and journeymen under this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR Part 30.

5. Compliance with Copeland Act Requirements.

The Contractor shall comply with the requirements of 29 CFR Part 3, which are incorporated by reference in this contract.

6. Subcontracts.

The Contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR Part 5.5(a)(1) through (10) and such other clauses as the Federal Aviation Administration may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR Part 5.5.

7. Contract Termination: Debarment.

A breach of the contract clauses in paragraph 1 through 10 of this section may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29

CFR 5.12.

8. Compliance with Davis-Bacon and Related Act Requirements.

All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein incorporated by reference in this contract.

9. Disputes Concerning Labor Standards.

Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their representatives.

10. Certification of Eligibility.

(i) By entering into this contract, the Contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the Contractor’s firm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).

(ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).

(iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 USC 1001.

CERTIFICATION OF OFFERER/BIDDER REGARDING DEBARMENT

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.

DISADVANTAGED BUSINESS ENTERPRISES

The requirements of 49 CFR part 26 apply to this contract. It is the policy of the City of Sierra Vista to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

The Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of Department of Transportation-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the Owner deems appropriate, which may include, but is not limited to:

i. Withholding monthly progress payments;

ii. Assessing sanctions;

iii. Liquidated damages; and/or

iv. Disqualifying the Contractor from future bidding as non-responsible.

Prompt Payment (§26.29) – The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contractor receives from the City of Sierra Vista. The prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Sierra Vista. This clause applies to both DBE and non-DBE subcontractors.

TEXTING WHEN DRIVING

In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving”, (10/1/2009) and DOT Order 3902.10, “Text Messaging While Driving”, (12/30/2009), the Federal Aviation Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or subgrant.

In support of this initiative, the Owner encourages the Contractor to promote policies and initiatives for its employees and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while driving motor vehicles while performing work activities associated with the project. The Contractor must include the substance of this clause in all sub-tier contracts exceeding $3,500 that involve driving a motor vehicle in performance of work activities associated with the project.

ENERGY CONSERVATION REQUIREMENTS

Contractor and Subcontractor agree to comply with mandatory standards and policies relating to energy efficiency as contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 USC 6201et seq).

FEDERAL FAIR LABOR STANDARDS ACT

Title: Request For Statement Of Qualifications - Sierra Vista Municipal Airport Professional Architectural/Engineering

All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The Consultant must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

CERTIFICATION REGARDING LOBBYING

The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

C. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.