Request_for_Solicitation_-Soap_Products_-_January_24_2024.doc

Request for Solicitation or Contract

Procurement Project Information Sheet

This Document shall be submitted to Procurement in MS Word – Do Not PDF or Submit Hardcopies

GENERAL

Current Contract Number (if this is a rebid)

Service Start Date OR Commodity Need Date April 1, 2024

PROJECT SPONSORS

Pam Cavanaugh, Environmental Services Supervisor

Authorized By Name (Mgr. or Dir.)

Hector Clemente, OCCC Facility Operations Manager

FUNDING

Commodity Code (Click for List) 48590

X Grant Funding is not a consideration of this Procurement

COMPETITION STANDARDS

☐ RFQ - REQUEST FOR QUOTATIONS (UNDER THE BID LIMIT); INFORMAL PROCESS

Award shall be made to the lowest responsive and responsible quoter meeting all qualification requirements.

XIFB - INVITATION FOR BIDS; FORMAL SEALED SOLICITATION

Award shall be made to the lowest responsive and responsible bidder meeting all qualification requirements.

☐ RFP – REQUEST FOR PROPOSALS; FORMAL SEALED SOLICITATION

Award shall be made to the high ranking proposer based on a series of evaluation factors.

☐ RFP3 – THREE-PHASE REQUEST FOR PROPOSALS; FORMAL SEALED SOLICITATION

Award shall be made to the high ranking proposer based on a series of escalating evaluation factors (Phase 1- Technical standards, Phase 2- on-site demonstrations & Phase 3 – Cost & Socioeconomic factors)

☐ RFQu - REQUEST FOR QUALIFICATIONS; FORMAL SEALED SOLICITATION Solicitation will result in a shortlist of firms pre-qualified for future solicitation opportunities (disallowed for Federal Grants).

☐ SOLE SOURCE (FORM REQUIRED)

☐ EMERGENCY (FORM REQUIRED)

CONTRACT TYPE

Three year contract with two one-year renewals

PERFORMANCE / DELIVERY REQUIREMENTS

“Construction” means construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms “buildings, structures, or other real property” include, but are not limited to, improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels, aircraft, or other kinds of personal property.

(Disallowed for Federal Grants)

POTENTIAL VENDORS

Aramark: Thomas-tony@aramark.com Premier Janitorial Supply – kathyg.pjs@gmail.com

☐ Mandatory

(Justification required; subject to Procurement approval) Justification:

VENDOR QUALIFICATIONS (Applicable to IFB/RFQ)

Edit the base language (right) as required:

Consider:

Do you need a specific License Validation?

Do you require resumes to validate experience?

What factors distinguish a qualified firm from an unqualified firm?

Do you require sample goods?

Will the County make site visits before award?

The respondent shall submit the following information with the bid:

A.

List and brief description of work substantially similar in scope and magnitude satisfactorily completed with location, dates of contract, names, addresses, email addresses and telephone numbers of owners by completing the attached reference sheets.

RESPONDENT QUALIFICATIONS (Applicable to RFP)

X Attached Hereto This document provides the weighted criteria and the corresponding submittals for evaluation purposes.

SPECIFICATIONS / SCOPE OF SERVICES

X Attached Hereto This document defines the performance requirements, deliverables and deadlines associated with your procurement. A scope of services is the foundation of a services contract. A scope of services provides clear direction to the service provider before the work begins.

Guideline:

BID FORM/ FEE PROPOSAL FORM

X Attached Hereto This document provides the basis for a competitive fee comparison. Line items and descriptions shall indicate unit rates and estimated quantities to arrive at a total contract value which shall be used to determine (1) the lowest responsive and responsible bidder (2) the proposer with the lowest fee proposal subject to evaluation.

The bid form/fee proposals form shall be inclusive of all items, services and incidentals required to fulfill the scope of services.

PART 2

ADDITIONAL REQUIREMENTS FOR GRANT FUNDED PROCUREMENTS (MANDATORY)

Grant

(if applicable) X☐ Not Applicable This contact is anticipated to be used for Disaster Response and Recovery (FEMA Reimbursable)

☐ Other Grant (Specify):

☐ Attach first page of Notice of Grants Award ☐ County Funded at Risk of Non-Appropriation of Grant funds. Written approval from the Office of Management and Budget is attached.

Solicitation Type

Click Here to view Regulation §200.330 ☐ Contractor Solicitation

The County is solely responsible for reporting on grant required outcomes.

☐ Sub-recipient Solicitation

The awardee is responsible for program decisions and reporting on grant required outcomes.

Independent Estimate (Cost/Price Analysis)

Click Here to view Regulation §200.323

1. Complete the document (MS Word )

2. Revise and save the document and it will attach to this form.

Procurement of Recovered Materials

Click Here to view Regulation §200.322 If applicable, identify specific recovered materials to be used for project execution

List Below:

Date Submitted:

1/24/2024�

Procurement Division

[Rev.04/18]

_1609679988.pdf

Solicitation, Contract and Change Order

Independent Estimate

Grant Funded Procurements (Mandatory) Click Here to view Regulation §200.323

Solicitation/Contract Title

ANALYSIS TYPE

☐ Price Analysis (Preferred)

☐ Cost Analysis

PRICE ANALYSIS will be the usual procedure followed in a competitive situation and in situations where items are being procured which are sold in the commercial marketplace to the general public. A “price analysis” is an evaluation of the budgeted price relative to the prices being offered by other vendors and being paid by the general public for the same or similar items. The essential factors, which must be present in order to make a “price analysis,” are as follows:

The product must be a “commercial product” (i.e., one for which there is a basis of comparison in the commercial marketplace). Price analysis would not be suitable, for example, for research and development items, or for one-of-a-kind items for which there was no basis of comparison.

It is not necessary that competing products be exactly identical to the product being offered, but you must be able to compare the products’ capabilities and their respective price differences in light of those varying capabilities. By such comparisons one is able to make value judgments that a particular product’s performance capabilities warrant a higher or lower price than a competing product.

COST ANALYSIS will be required whenever a price analysis cannot be performed. A cost analysis entails the review and evaluation of the separate cost elements and the proposed profit of an offeror’s cost proposal. A cost analysis is conducted to perform an opinion on the degree to which the acceptable cost, including profit, represents what the performance of the contract ‘should cost’, assuming reasonable economy and efficiency. A cost analysis will be appropriate in the following situations:

The product or service being offered is not susceptible to being evaluated against other commercially available items of similar products or services. Examples would include a procurement for professional services where no competing price proposals are submitted or a sole-source procurement for other types of services.

When change orders are issued to contracts requiring the contractor to do work whose cost can only be evaluated by examining the various cost elements, such as labor, materials, travel, etc.

NOTE: The non-Federal entity must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work.

PRICE ANALYSIS

NOTE: The independent estimate cannot be based on the budget. However, budgets shall be sufficiently funded to support the amount of the Independent Estimate.

Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach.

Procurement Division Page 1 [Rev.09/18]

COST ANALYSIS WORKSHEET [Independent Estimate Supplement]

DESCRIPTION

MATERIALS/ EQUIPMENT

LABOR

OVERHEAD

PROFIT

SUB-TOTAL

QTY.

UNIT OF MEAS.

UNIT COST

QTY.

UNIT OF MEAS.

UNIT COST

COST ANALYSIS GRAND TOTAL ESTIMATE

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