REQUEST FOR QUOTES-FORMAL (RFQF) REVERSE AUCTION RFX # 3140004331.pdf

This document is a Request for Quotes-Formal (RFQ) Reverse Auction issued by the Mississippi State Department of Health (MSDH) for the procurement of 200 reusable refrigerated clinical specimen shippers. The solicitation is for the Mississippi Public Health Laboratory (MPHL), which requires these specialized shippers to ensure safe, reliable, and temperature-controlled transport of biological and clinical specimens. The RFQ (Reference Number RFx #3140004331) has a submission deadline of 5:00 AM CST on August 28, 2025, with bidders required to be registered in the MAGIC (Mississippi Administrative and Procurement Support System) electronic procurement system. The anticipated reverse auction is scheduled for Wednesday, September 28, 2025, from 10:00 AM to 10:30 AM CST.

The shippers must meet specific technical requirements, including maintaining a temperature range of 2°C to 8°C for at least 65 hours, using phase change material (PCM) without requiring a buffer, being rigid and durable, meeting Biological Substance Category B Packaging Drop Test requirements, and having exterior dimensions not exceeding 12" W x 12" D x 12" H. Bidders must provide documentation confirming compliance with regulatory standards, sanitation protocols, and the ability to meet MPHL's specifications. The state is exempt from federal excise taxes and state and local sales taxes, and payment terms allow for invoices to be paid within 45 days without penalty. The contract will be awarded to the lowest and best responder/participant as determined by the agency, with no automatic award guaranteed.