Request for Quotes.pdf

Solicitation No. 75H71525Q00036 Janitorial Services – Monacan Health Center

COMBINED SYNOPSIS/SOLICITATION:

THIS SOLICITATION IS A 100% SET-ASIDE FOR INDIAN SMALL BUSINESS ECONOMIC

ENTERPRISES IN ACCORDANCE WITH HHSAR SUBPART 326.6 – ACQUISITIONS UNDER THE

BUY INDIAN ACT (25 U.S.C. 47). This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued.

The Indian Health Service (IHS), Nashville Area Office intends to award a firm-fixed price commercial product/service purchase order in response to this Request for Quotation (RFQ) for Janitorial Services for the Indian Health Service, Monacan Health Center in Madison Heights, VA. This is a Buy-Indian Set-Aside. Please refer to the Buy Indian Act Clauses and Provisions as contained in this solicitation for details concerning Buy Indian Set- Asides. The solicitation documents & incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04 – June 11, 2025. The associated North American Industry Classification System code is 561720 and the small business size standard is $22.0M.

PRICE SCHEDULE: JANITORIAL SERVICES: the quoted pricing must be all inclusive (to include but not be limited to labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this purchase order.

Please complete the following pricing schedule utilizing your most competitive and reasonable rate:

1. Janitorial Services (Base Year) – 1,560 estimated hours x $________ per hour = $____________

2. Janitorial Services (Option Year One) – 1,560 estimated hours x $__________ per hour = $____________

3. Janitorial Services (Option Year Two) – 1,560 estimated hours x $__________ per hour = $____________

4. Janitorial Services (Option Year Three) – 1,560 estimated hours x $__________ per hour = $___________

5. Janitorial Services (Option Year Four) – 1,560 estimated hours x $__________ per hour = $____________

Total - $______________________ (Base plus 4 Option Years)

PURPOSE OF THE CONTRACT: Janitorial Services for the Indian Health Service, Monacan Health Center in Madison Heights, Virginia. The vendor shall provide services in accordance with the attached Statement of Work.

STATEMENT OF WORK: See Attached

PERIOD OF PERFORMANCE: The estimated period of performance of this purchase order will be as follows:

Base Year: September 1, 2025 – August 31, 2026 Option Year One: September 1, 2026 – August 31, 2027 Option Year Two: September 1, 2027 – August 31, 2028 Option Year Three: September 1, 2028 – August 31, 2029 Option Year Four: September 1, 2029 – August 31, 2030

INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with HHSAR Clause #352.232-71 “Electronic submission of payment requests” located in the Provisions and Clauses section of this solicitation.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) number, be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.

QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all products/services listed in the solicitation. Quote submissions must include the following items:

1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).

2. Pricing Schedule completed as included on the first page of this RFQ document.

3. Completion of FAR 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment and FAR 52.204-26 Covered Telecommunications Equipment or Services – Representation, as applicable.

4. Required Submissions and Required Assurance as listed in HHSAR Clause #352.226-5 Notice of Indian Economic Enterprise set-aside as located in the Provisions and Clauses document.

5. Completion of the attached IHS Indian Economic Enterprise Representation form per HHSAR Provision #352.226-7 Indian Economic Enterprise Representation.

Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.

QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@ihs.gov. Quotes must be received by 3:00 pm Central Time on 8/8/2025.

Please send all communication, including questions and comments on the solicitation, via email to courtney.davis@ihs.gov.

https://www.sam.gov/ mailto:courtney.davis@ihs.gov mailto:courtney.davis@ihs.gov