Request for Quote - Window Cleaning - B52764~2.pdf

REQUEST FOR QUOTE

Project Title: ALPLM Campus Window Washing (B-52764) Contact: Andrew Wampler Email: andrew.s.wampler@illinois.gov Phone: (217) 558-8951

212 N 6th St., Springfield, IL 62701-1004 | (217) 558-8844 | presidentlincoln.illinois.gov

Location(s) ☒ Library 112 N 6th St – Springfield, IL ☒ Museum 212 N 6th St – Springfield, IL ☒ Parking Garage 313 N 6th St – Springfield, IL ☒ Union Station 500 E Madison St – Springfield, IL

Scope/Specifications: The Abraham Lincoln Presidential Library and Museum is seeking a vendor to clean the windows (interior & exterior as outlined below) for each building of the ALPLM Campus listed on page 2 other than those on the lowest level. Windows need to be cleaned at least two times during the term of the resulting contract. The Library, Museum, & Union Station are three stories. The Parking Garage is four stories. The Bridge is two stories up. The resulting contract will begin on July 1, 2026 and end on June 30, 2027.

Quotes are due before the “Bid Opening/Ending Date” listed in BidBuy.

Restriction: Only vendors registered as a Small Business Set Aside (SBSA) with the State of Illinois may submit a quote.

Pre-Bid Meeting: Wednesday, June 10, 2026 at 2:00 PM

Location: ALP Library - 112 N 6th St; Springfield, IL

Attendance is: Mandatory - Vendors interested in providing a quote are required to attend this meeting.

Parking is available at the ALPLM Garage on 6th & Madison.

You may be asked for identification.

Late arrivals, early departures, or failure to sign the attendance form may result in disqualification.

You may not represent more than one company.

You will be asked to sign in upon arrival.

Anticipate 1-2 hours for the walk through and Q&A.

Please hold questions until the end. After the walk-through, we will meet back in the conference room to address any questions.

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AREAS FOR VENDOR TO CLEAN

Museum – 212 N Sixth St; Springfield, IL

Exterior

All windows on Gateway (front) entrance above 10’ (corner of Jefferson and Sixth streets) rotunda Access to roof will be provided for washing windows around both exterior rotunda windows All windows on Madison Street (north side) of building – second and third floors (administrative offices)

Interior

All windows on upper level (third floor) of Plaza/rotunda All windows above 10’ in Gateway entrance/rotunda

Library – 112 N Sixth St; Springfield, IL

Exterior

All windows on Lincoln Reception Room (rotunda) entrance above 10’ (corner of Jefferson and Sixth St), above front doors, and the glass overhang of front entrance

Access to roof will be provided for washing windows around both exterior rotunda windows All windows on Sixth St side, third floor (executive offices)

Interior

All windows above 10’ in Lincoln Reception Room (rotunda) All windows above the glass front entrance doors (lobby by security desk) All windows along third floor roof line/atrium

Bridge – Between Museum & Library above Jefferson St

All windows on the east & west sides

ALPLM Parking Garage – 313 N Sixth St; Springfield, IL

Exterior

All windows on second, third, and fourth floors of structure (above the first floor)

Union Station – 500 E Madison St; Springfield, IL

All windows on second and third floors of building (above the first floor)

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Notes to Vendor:

All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges, if applicable. ALPLM reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

By submitting a quote, Vendor agrees to the State’s Standard Terms and Conditions and Standard Certifications, which are included on the Attachments tab in BidBuy.

Prevailing Wage: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois Department of Labor (IDOL) and are available on the Department’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting IDOL at (217) 782-6206 or www2.illinois.gov/idol/Pages/default.aspx to ensure understanding of prevailing wage requirements.

Vendor may attach separate page(s) describing its proposal for goods or services included in its quote. ALPLM intends to award to the lowest priced vendor that meets minimum requirements and specifications.

Vendor will invoice upon completion of all its responsibilities, unless otherwise indicated. Any late payment charges will be in accordance with the State Prompt Payment Act (30 ILCS 540). Any other late payment terms on vendor’s invoice or other documentation will have no effect.

Vendor will accept check or EFT payment from the Abraham Lincoln Presidential Library and Museum. If the Vendor has not received a payment from the State of Illinois in the past two years, Vendor shall submit an IRS Form W-9 which is available on the Attachments tab in BidBuy.