Request for Quote - Terms and Conditions.docx
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- oKtopure High Throughput DNA Extraction Robot Premier Service Federal contract opportunity
- Solicitation number
- 1232SA26Q0446
About this file
This is a Request for Quote (RFQ) for premier service support for an oKtopure High Throughput DNA Extraction Robot. The USDA Agricultural Research Service, Plains Area Winter Genetics Research Unit, located at 4303 Throckmorton Plant Science Center in Manhattan, Kansas, is seeking comprehensive technical support and maintenance services for equipment serial number 09-00241. The contract will consist of a one-year base period (05.01.2026 – 04.30.2027) with four optional one-year renewal periods through 04.30.2031, for a maximum five-year duration. The solicitation is unrestricted, allowing all responsible sources to submit quotations, with the NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) and a small business size standard of 1,000 employees.
Required services include remote technical support with a two-hour response time (M-F, 7 am – 7 pm via phone, email, or customer portal), on-site annual preventative maintenance, on-site repair coverage including travel and parts, software version updates, and unlimited operator training during scheduled service visits. Quotations must address the technical approach, schedule feasibility, pricing for the base year and all four option years for each line item, and past performance. Award will be made to the lowest-priced, technically acceptable offeror with acceptable or neutral past performance using the lowest price technically acceptable evaluation method. Offerors must hold prices firm for 90 calendar days and submit questions by Monday, April 13, 2026, at 12:00 PM Eastern Standard Time to Marian.Dyson@usda.gov. The solicitation incorporates numerous FAR and AGAR clauses and provisions, including anti-discrimination and DEI compliance certifications (AGAR 452.203-70 and 452.203-71), and establishes the USDA Ombudsman Program for Agency Protests (OPAP) as the alternative dispute resolution forum.
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| 1232SA26Q0446 - Request for Quote.pdf |
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Attachment 1 - Solicitation Terms and Conditions Solicitation Number:
oKtopure High Throughput DNA Extraction Robot Premier Service Contract#1232SA26Q0446
Statement of Requirement Background The USDA/Agricultural Research Service (ARS), Plains Area Winter heat Genetics Research Unit requires oKtopure High Throughput DNA Extraction Robot Premier Service Contract for the oKtopure DNA extraction robot (S/N 09-00241).
Objectives Technical support, operational software maintenance, on-site annual preventative maintenance, and on-site repair are required to sustain the operational capacity of the DNA extraction robot.
Tasks or Requirements
· Remote technical support with 2 hr response time, M-F, 7 am – 7 pm, by phone, email or customer portal.
· On-site repair coverage, including travel, labor, and parts, as required to ensure continued operation.
· On-site annual preventative maintenance
· Software support including version updates of operating software.
· Unlimited operator training when on-site for scheduled repair or preventative maintenance
Deliverables or Delivery Schedule
· 2 hr response time to technical support inquiries within 7 am – 7 pm M-F
· Preventative maintenance one time per year
· Repair support as needed to ensure continued operation
Place of Performance
· 4303 Throckmorton Plant Science Center, 1712 Claflin Road, Manhattan, KS.
· Contract performance does not require contractor(s) to have routine physical access to a Federally controlled facility and/or routine access to a Federally-controlled information system.
Schedule of Items
| CLIN |
| Description |
| Quantity |
| Unit of Issue |
| Unit Cost |
| Total |
| 0001 |
| BASE YEAR: 05.01.2026 - 04.30.2027 |
Description: oKtopure High Throughput DNA Extraction Robot Premier Service Contract Equipment Serial Number: #09-00241
| 1 |
| EA |
| 1001 |
| OPTION YEAR I: 05.01.2027 - 04.30.2028 |
Description: oKtopure High Throughput DNA Extraction Robot Premier Service Contract Equipment Serial Number: #09-00241
| 1 |
| EA |
| 2001 |
| OPTION YEAR II: 05.01.2028 - 04.30.2029 |
Description: oKtopure High Throughput DNA Extraction Robot Premier Service Contract Equipment Serial Number: #09-00241
| 1 |
| EA |
| 3001 |
| OPTION YEAR III: 05.01.2029 - 04.30.2030 |
Description: oKtopure High Throughput DNA Extraction Robot Premier Service Contract Equipment Serial Number: #09-00241
| 1 |
| EA |
| 4001 |
| OPTION YEAR IV: 05.01.2030 - 04.30.2031 |
Description: oKtopure High Throughput DNA Extraction Robot Premier Service Contract Equipment Serial Number: #09-00241
| 1 |
| EA |
TOTAL
Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions. Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.
As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52
| 52.212-4 | Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) | |
| 52.203-17 | Contractor Employee Whistleblower Rights (Nov 2023) | |
| 52.203-19 | Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements | (Jan 2017) |
| 52.222-50 | Combating Trafficking in Persons (Nov 2025) | |
| 52.226-8 | Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) | |
| 52.232-39 | Unenforceability of Unauthorized Obligations (Jun 2013) | |
| 52.232-40 | Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) | |
| 52.233-3 | Protest After Award (Sep 2025) | |
| 52.233-4 | Applicable Law for Breach of Contract Claim (Sep 2025) | |
| 52.240-91 | Security Prohibitions and Exclusions (Nov 2025) | |
| 52.244-6 | Subcontracts for Commercial Products and Commercial Services (Nov 2025) |
The following clauses are applicable if checked: You can either leave all clauses and check the boxes of the ones that apply or delete the clauses that do not apply. If you delete lines, you will need to right-click on the box and select “remove content control” before it will delete.
| ☐ 52.203-6 | Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I | (Nov 2021) of 52.203-6 | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts exceeding the simplified acquisition threshold. For the acquisition of commercial products or commercial services, the contracting officer must use the clause with its Alternate I. | |
| ☒ 52.203-13 | Contractor Code of Business Ethics and Conduct (Nov 2021) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts if the value of the contract is expected to exceed $7.5 million and the performance period is 120 days or more. | ||
| ☐ 52.204-9 | Personal Identity Verification of Contractor Personnel Jan 2011 | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts when contract performance require contractors to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. | ||
| ☒ 52.204-13 | System for Award Management—Maintenance (Nov 2025) | Comment by Taber, Crystal - OCP, NV: When offerors are required to be registered in SAM. | ||
| ☐ 52.204-91 | Contractor identification (Nov 2025) | Comment by Taber, Crystal - OCP, NV: When offerors are not required to be registered in SAM. | ||
| ☒ 52.209-6 | Protecting the Government’s Interest When Subcontracting with | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts where the contract value exceeds $45,000. | ||
| Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) | ||||
| ☐ 52.209-9 | Updates of Publicly Available Information Regarding Responsibility | Comment by Taber, Crystal - OCP, NV: (1) In solicitations where the resultant contract value is expected to exceed $750,000; and |
(2) In contracts in which the offeror checked “has” in paragraph (b) of the provision at 52.209-7.
| Matters (Sep 2025) | ||||
| ☒ 52.209-10 | Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) | Comment by Taber, Crystal - OCP, NV: Each solicitation and contract for the acquisition of products or services (including construction). | ||
| ☐ 52.219-4 | Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov | 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations for acquisitions conducted using full and open competition. | |
| ☐ 52.219-6 | Notice of Total Small Business Aside (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations involving total small business set-asides. | ||
| ☐ Alternate I (Mar 2020). | Comment by Taber, Crystal - OCP, NV: When including FPI in the competition in accordance with 19.104-1(d). | |||
| ☐ 52.219-8 | Utilization of Small Business Concerns (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts when the contract amount is expected to exceed the simplified acquisition threshold unless— |
(i) A personal services contract is considered (see 37.104); or
(ii) The contract, together with all of its subcontracts, will be performed entirely outside of the United States and its outlying areas.
| ☐ 52.219-9 | Small Business Subcontracting Plan (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts that offer subcontracting possibilities are expected to exceed $900,000 ($2 million for construction of any public facility), and are required to include the clause at 52.219-8, unless the acquisition is set aside or is to be accomplished under the 8(a) program. |
| ☐ Alternate III (Nov 2025) of 52.219-9. | Comment by Taber, Crystal - OCP, NV: The contract action will not be reported in the Federal Procurement Data System pursuant to part 4. | |
| ☐ Alternate IV (Nov 2025) of 52.219-9 | Comment by Taber, Crystal - OCP, NV: The contracting officer must require the contractor to submit a subcontracting plan for the contract if— |
(i) A contract modification causes the value of a contract without a subcontracting plan to exceed the subcontracting plan threshold (see 19.109(a)); and
(ii) The contracting officer determines that subcontracting opportunities exist.
☐ 52.219-14 Limitations on Subcontracting (Nov 2025) Comment by Taber, Crystal - OCP, NV: Solicitations and contracts—
(1) For supplies, services, and construction, if any portion of the requirement is to be set aside for small business and the contract amount is expected to exceed the simplified acquisition threshold, and in any solicitations and contracts that are set aside or awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108, regardless of dollar value. This includes multiple-award contracts when orders may be set aside for small business concerns, as described in subpart 8.4 and subpart 16.5. For contracts that are set aside, the contracting officer must indicate in paragraph (f) of the clause whether compliance with the limitations on subcontracting is required at the contract or order level;
(2) Using the HUBZone price evaluation preference (see 19.110). However, if the prospective contractor waived the use of the preference, or is an other than small business, do not insert the clause in the resultant contract.
| ☐ 52.219-16 | Liquidated Damages—Subcontracting Plan (Nov 2025) | Comment by Taber, Crystal - OCP, NV: In contracts containing the clause at 52.219-9, Small Business Subcontracting Plan, with its Alternate IV. |
| ☐ 52.219-33 | Nonmanufacturer Rule (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts, including multiple-award contracts, when orders may be set aside for small business concerns as described in subpart 8.4 and subpart 16.5, when— |
(i) the item being acquired has been assigned a manufacturing or supply NAICS code, and— (ii)
(A) Any portion of the requirement is to be—
(1) Set aside for small business and is expected to exceed the simplified acquisition threshold; or
(2) Set aside or awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108, regardless of dollar value; or
(B) Using the HUBZone price evaluation preference (see 19.110). However, if the prospective contractor waived the use of the price evaluation preference, or is an other than small business, do not insert the clause in the resultant contract.
☐ 52.222-3 Convict Labor (June 2003) Comment by Taber, Crystal - OCP, NV: In solicitations and contracts above the micro-purchase threshold, when the contract will be performed in the United States, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands; unless—
(a) The contract will be subject to 41 U.S.C. chapter 65 (see subpart 22.6 and 22.602), which contains a separate prohibition against the employment of convict labor;
(b) The supplies or services are to be purchased from Federal Prison Industries, Inc. (see subpart 8.6); or
(c) The acquisition involves the purchase, from any State prison, of finished supplies that may be secured in the open market or from existing stocks, as distinguished from supplies requiring special fabrication.
| ☒ 52.222-19 | Child Labor—Cooperation with Authorities and Remedies (Nov 2025) | Comment by Taber, Crystal - OCP, NV: In all solicitations and contracts for the acquisition of supplies that are expected to exceed the micro-purchase threshold. |
| ☐ 52.222-35 | Equal Opportunity for Veterans (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts if the expected value is $150,000 or more, except when— |
(i) Work is performed outside the United States by employees recruited outside the United States; or
(ii) The Director, Office of Federal Contract Compliance Programs of the U.S. Department of Labor, has waived, in accordance with 22.1302-3(a) or the head of the agency has waived, in accordance with 22.1302-3(b), all of the terms of the clause.
| ☐ Alternate I (Jul 2014) of 52.222-35 | Comment by Taber, Crystal - OCP, NV: If the Director, Office of Federal Contract Compliance Programs of the U.S. Department of Labor, or the head of the agency waives one or more (but not all) of the terms of the clause, use the basic clause with its Alternate I. | |
| ☐ 52.222-36 | Equal Opportunity for Workers with Disabilities (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts that exceed or are expected to exceed $15,000, except when— |
(i) Both the performance of the work and the recruitment of workers will occur outside the United States, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island; or
(ii) The Director of OFCCP or agency head has waived, in accordance with 22.1401-3(a) or (b) all the terms of the clause.
| ☐ Alternate I (Jul 2014) of 52.222-36 | Comment by Taber, Crystal - OCP, NV: If the Director of OFCCP or agency head waives one or more (but not all) of the terms of the clause in accordance with 22.1401-3(a) or (b), use the basic clause with its Alternate I. | |
| ☐ 52.222-37 | Employment Reports on Veterans (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts containing the clause at 52.222-35, Equal Opportunity for Veterans. |
| ☐ 52.222-40 | Notification of Employee Rights Under the National Labor Relations Act (Dec 2010 | Comment by Taber, Crystal - OCP, NV: All solicitations and contracts, including acquisitions for commercial products, commercial services, and commercially available off-the-shelf items, except acquisitions— |
(1) Under the simplified acquisition threshold. For indefinite-quantity contracts, include the clause only if the value of orders in any calendar year of the contract is expected to exceed the simplified acquisition threshold;
(2) For work performed exclusively outside the United States; or
(3) Covered (in their entirety) by an exemption granted by the Secretary.
☐ 52.222-41 Service Contract Labor Standards (Aug 2018) Comment by Taber, Crystal - OCP, NV: In solicitations and contracts (except as provided in paragraph (b)(2) of this subsection) if the contract is subject to the Service Contract Labor Standards statute and is—
(i) Over $2,500; or
(ii) For an indefinite dollar amount and the contracting officer does not know in advance that the contract amount will be $2,500 or less.
(2) The contracting officer must not insert the clause at 52.222-41 (or any of the associated Service Contract Labor Standards statute clauses as prescribed in this subsection for possible use when 52.222-41 applies) in the resultant contract if—
(i) The solicitation includes the provision at—
(A) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Certification; or
(B) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Certification; and
(ii) The contracting officer has made the determination, in accordance with paragraphs (e)(3) or (f)(3) of subsection 22.1002-1, that the Service Contract Labor Standards statute does not apply to the contract. (In such case, insert the clause at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements, or 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements, in the contract, in accordance with the prescription at paragraph (e)(2)(ii) or (e)(4)(ii) of this subsection).
☐ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) Comment by Taber, Crystal - OCP, NV: Solicitations and contracts if the contract amount is expected to be over $2,500 and the Service Contract Labor Standards statute is applicable.
This Statement is for Information Only:
It is not a Wage Determination
| Employee Class |
| Monetary Wage -- Fringe Benefits |
| Aircraft Mechanic |
| $XX.XX |
| ☐ 52.222-43 | Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) | Comment by Taber, Crystal - OCP, NV: In solicitations and contracts if the contract is expected to be a fixed-price, time-and-materials, or labor-hour service contract containing the clause at 52.222-41, Service Contract Labor Standards, and is a multiple year contract or is a contract with options to renew which exceeds the simplified acquisition threshold. |
| ☐ 52.222-44 | Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) | Comment by Taber, Crystal - OCP, NV: In solicitations and contracts if the contract is expected to be a fixed-price, time-and-materials, or labor-hour service contract containing the clause at 52.222-41, Service Contract Labor Standards, exceeds the simplified acquisition threshold, and is not a multiple year contract or is not a contract with options to renew. |
| ☐ 52.222-51 | Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) | Comment by Taber, Crystal - OCP, NV: In solicitations that include the provision at 52.222-48; and |
(ii) In resulting contracts in which the contracting officer has determined, in accordance with 22.1002-1(e)(3), that the Service Contract Labor Standards statute does not apply.
☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025) Comment by Taber, Crystal - OCP, NV: In solicitations that include the provision at 52.222-52; and
(ii) In resulting contracts in which the contracting officer has determined, in accordance with 22.1002-1(e)(3), that the Service Contract Labor Standards statute does not apply.
☒ 52.222-54 Employment Eligibility Verification (Nov 2025) Comment by Taber, Crystal - OCP, NV: All solicitations and contracts that exceed $150,000, except those that—
(a) Are only for work that will be performed outside the United States;
(b) Are for a period of performance of less than 120 days; or
(c) Are only for—
(1) Commercially available off-the-shelf items;
(2) Items that would be COTS items, but for minor modifications (as defined at paragraph (3)(ii) of definition of “commercial product” at 2.101;
(3) Items that would be COTS items if they were not bulk cargo; or
(4) Commercial services that are—
(i) Part of the purchase of a COTS item (or an item that would be a COTS item, but for minor modifications);
(ii) Performed by the COTS provider; and
(iii) Are normally provided for that COTS item.
| ☐ 52.222-62 | Paid Sick Leave Under Executive Order 13706 (Jan 2022) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts that include the clause at 52.222-6, Construction Wage Rate Requirements, or 52.222-41, Service Contract Labor Standards, where work is to be performed, in whole or in part, in the United States (the 50 States and the District of Columbia). | ||||
| ☐ 52.223-9 | Estimate of Percentage of Recovered Material Content for EPA-Designated Items | (May 2008) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts exceeding $200,000 that are for, or specify the use of, EPA-designated items containing recovered materials. If technical personnel advise that estimates can be verified, use the clause with its Alternate I. | |||
| ☐ Alternate I (May 2008) of 52.223-9 | Comment by Taber, Crystal - OCP, NV: If technical personnel advise that estimates can be verified, use the clause with its Alternate I. | |||||
| ☐ 52.223-11 | Ozone-Depleting Substances and High Global Warming Potential | Hydrofluorocarbons (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts that may include products that may contain or be manufactured with ozone-depleting substances. | |||
| ☐ 52.223-12 | Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air | Conditioners (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts that include the maintenance, service, repair, or disposal of refrigeration equipment or air conditioners. | |||
| ☐ 52.223-23 | Sustainable Products and Services | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts unless a written justification or exception (see 23.103(b) and 23.105, respectively) covers the entire acquisition. | ||||
| ☐ 52.224-3 | Privacy Training (Jan 2017) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts when, on behalf of the agency, contractor employees will— |
(1) Have access to a system of records;
(2) Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable information; or
(3) Design, develop, maintain, or operate a system of records.
| ☐ Alternate I (Jan 2017) of 52.224-3 | Comment by Taber, Crystal - OCP, NV: When an agency specifies that only its agency-provided training is acceptable, use the clause with its Alternate I. | |
| ☐ 52.225-1 | Buy American-Supplies (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts with a value exceeding the micro-purchase threshold but not exceeding $50,000; and in solicitations and contracts with a value exceeding $50,000, if none of the clauses prescribed in paragraphs (b) and (c) of this section apply, except if— |
(A) The solicitation is restricted to domestic end products in accordance with 6.103;
(B) The acquisition is for supplies for use within the United States and an exception to the Buy American statute applies (e.g., public interest, or information technology that is a commercial product), other than individual nonavailability waiver determinations (see 25.103(b)(2)); or
(C) The acquisition is for supplies for use outside the United States.
| ☐ Alternate I (Oct 2022) of 52.225-1 | Comment by Taber, Crystal - OCP, NV: The contracting officer must use the clause with its Alternate I to reflect the domestic content threshold that will apply to the entire period of performance, when the senior procurement executive allows for application of an alternate domestic content test for the contract in accordance with 25.101(d). | |
| ☐ 52.225-3 | Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025) | Comment by Taber, Crystal - OCP, NV: In solicitations and contracts if— |
(A) The acquisition is for supplies, or for services involving the furnishing of supplies, for use within the United States, and the acquisition value is $50,000 or more, but is less than $174,000;
(B) The acquisition is not for information technology that is a commercial product, using fiscal year 2004 or subsequent fiscal year funds; and
(C) No exception in 25.401 applies. For acquisitions of agencies not subject to the Israeli Trade Act (see 25.406), see agency regulations.
| ☐ Alternate II (Nov 2025) of 52.225-3. | Comment by Taber, Crystal - OCP, NV: If the acquisition value is $50,000 or more but is less than $100,000, use the clause with its Alternate II. | ||
| ☐ Alternate III (Nov 2025) of 52.225-3. | Comment by Taber, Crystal - OCP, NV: If the acquisition value is $100,000 or more but is less than $102,280, use the clause with its Alternate III. | ||
| ☐ Alternate IV (Oct 2022) of 52.225-3 | Comment by Taber, Crystal - OCP, NV: Use the clause with its Alternate IV to reflect the domestic content threshold that will apply to the entire period of performance, when the senior procurement executive allows for application of an alternate domestic content test for the contract in accordance with 25.102(d). | ||
| ☐ 52.225-5 | Trade Agreements (Nov 2023) | Comment by Taber, Crystal - OCP, NV: n solicitations and contracts valued at $174,000 or more, if the acquisition is covered by the WTO GPA (see subpart 25.4) and the agency has determined that the restrictions of the Buy American statute are not applicable to U.S.-made end products. | |
| ☐ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic | or Consular Mission outside the United States (May 2020) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts, other than personal service contracts with individuals, that will require contractor personnel to perform outside the United States— |
(a) In a designated operational area during—
(1) Contingency operations;
(2) Humanitarian or peacekeeping operations; or
(3) Other military operations or military exercises, when designated by the combatant commander; or
(b) When supporting a diplomatic or consular mission—
(1) That has been designated by the Department of State as a danger pay post, see https://aoprals.state.gov/; or
(2) That the contracting officer determines is a post at which application of the clause FAR 52.225-19, Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States, is appropriate.
☐ 52.225-26 Contractors Performing Private Security Functions Outside the United States (Oct 2016) Comment by Taber, Crystal - OCP, NV: Solicitations and contracts for performance outside the United States in an area of—
(1) Combat operations, as designated by the Secretary of Defense; or
(2) Other significant military operations, as designated by the Secretary of Defense and only upon agreement of the Secretary of Defense and the Secretary of State.
| ☐ 52.226-4 | Notice of Disaster or Emergency Area Set-Aside (Nov 2007) | Comment by Taber, Crystal - OCP, NV: In solicitations and contracts involving local area set-asides. |
| ☐ 52.226-5 | Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts involving local area set-asides. |
| ☐ 52.229-12 | Tax on Certain Foreign Procurements | Comment by Taber, Crystal - OCP, NV: Solicitations that contain the provision at 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation; and |
(2) Resulting contracts for which the contractor indicated it was a foreign person in solicitation provision 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation.
| ☐ 52.232-29 | Terms for Financing of Purchases of Commercial Products and Commercial Services | Comment by Taber, Crystal - OCP, NV: When the contract will provide for contract financing. |
| (Nov 2021) | ||
| ☐ 52.232-30 | Installment Payments for Commercial Products and Commercial Services | Comment by Taber, Crystal - OCP, NV: In solicitations and contracts in lieu of constructing a specific clause in accordance with paragraphs (b) through (e) of this section, if the contract action qualifies under the criteria at 32.202-1(b) and installment payments for the item are either customary or are authorized in accordance with agency procedures. |
| (Nov 2021) | ||
| ☒ 52.232-33 | Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts that include the provision at 52.204-7, System for Award Management, or an agency clause that requires a contractor to be registered in SAM and maintain registration until final payment, unless— |
(i) Payment will be made through a third party arrangement (see 13.301 and paragraph (d) of this section); or
(ii) An exception listed in 32.1103(a) through (i) applies.
| ☐ 52.232-34 | Payment by Electronic Funds Transfer—Other Than System for Award Management | (Jul 2013) | Comment by Taber, Crystal - OCP, NV: If the head of the agency has authorized, in accordance with 32.1106, to use a nondomestic EFT mechanism, insert in solicitations and contracts a clause substantially the same as 52.232-33 or 52.232-34 that clearly addresses the nondomestic EFT mechanism. | |
| ☐ 52.232-36 | Payment by Third Party (Nov 2025) | Comment by Taber, Crystal - OCP, NV: If payment under a written contract will be made by a charge to a Government account with a third party such as a Governmentwide commercial purchase card, insert the clause at 52.232-36, Payment by Third Party, in solicitations and contracts. | ||
| ☐ 52.237-2 | Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) | Comment by Taber, Crystal - OCP, NV: Insolicitations and contracts for services to be performed on Government installations, unless a construction contract is contemplated. | ||
| ☐ 52.237-3 | Continuity of Services (Jan 1991) | Comment by Taber, Crystal - OCP, NV: In solicitations and contracts for services, when— |
(1)The services under the contract are considered vital to the Government and must be continued without interruption and when, upon contract expiration, a successor, either the Government or another contractor, may continue them; and (2)The Government anticipates difficulties during the transition from one contractor to another or to the Government. Examples of instances where use of the clause may be appropriate are services in remote locations or services requiring personnel with special security clearances.
| ☐ 52.240-92 | Security Requirements (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts when the contract may require access to classified information. |
| ☐ 52.240-93 | Basic Safeguarding of Covered Contractor Information Systems (No 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts when the contractor or a subcontractor at any tier may have Federal contract information residing in or moving through its information system. |
| ☐ 52.247-64 | Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts that may involve ocean transportation of supplies subject to the Cargo Preference Act of 1954. |
| ☐ Alternate I (Apr 2023) of 52.247-64. | Comment by Taber, Crystal - OCP, NV: If a statute or agency procedures require transportation of the supplies furnished under the contracts exclusively in privately owned U.S.-flag commercial vessels (see 47.502(b) and 47.503(b)), use the clause with its Alternate I. | |
| ☐ Alternate II (Nov 2021) of 52.247-64 | Comment by Taber, Crystal - OCP, NV: Except for contracts or agreements for ocean transportation services or construction contracts, use the clause with its Alternate II if any of the supplies to be transported are commercial products that are shipped in direct support of U.S. military— |
(i) Contingency operations;
(ii) Exercises; or
(iii) Forces deployed in connection with United Nations or North Atlantic Treaty Organization humanitarian or peacekeeping operations.
Other Applicable Clauses
52.217-9 Option to Extend the Term of the Contract (Mar 2000) Comment by Taber, Crystal - OCP, NV: In solicitations and contracts when adding an option is appropriate (see 17.201) and the contract needs to include any of these elements:
(1) A requirement for the Government to give the contractor advance written notice of intent to extend;
(2) A statement that an extension of the contract also extends the option; or
(3) A specific limit on the total contract duration.
| (a) 30 Calendar days prior to contract expiration and 60 days |
| (c) five years. |
AGAR Clauses
452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)
(a) By entering into this contract, the Contractor certifies that:
It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.
Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.
(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.
(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.
(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.
(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.
(f) The Contractor must include the provisions of this clause in all subcontract solicitations.
(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.
(End of Clause)
452.204–70 Modification for Contract Closeout (Nov 2025) Comment by Taber, Crystal - OCP, NV: In all solicitations and contracts that use simplified acquisition procedures.
(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The Contracting Officer shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.
(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The Contracting Officer may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 60 days, the Contracting Officer shall release the modification as unilateral and proceed with contract close-out upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.
(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 120 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.
(End of Clause)
452.204-71 Personal Identity Verification of Contractor Employees (Nov 2025) Comment by Taber, Crystal - OCP, NV: In all solicitations and contracts which include FAR 52.204-9.
(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the United States Department of Agriculture (USDA) Directives 4620-002 series.
(b) Should the USDA Directives 4620-002 require the exclusion of a contractor's employee, the contracting officer will notify the contractor in writing. The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.
(c) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.
(d) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally controlled facility and/or routine unaccompanied access to a Federally controlled information system.
(e) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from [hours and days to be added by CO] to [hours and days to be added by CO] at [office address for registration to be added by CO]. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).
(End of Clause)
Solicitation Information
Award Type
It is anticipated that a Firm Fixed Price Contract consisting of one (1) one-year base period and four (4) one-year option periods shall be awarded as a result of this synopsis/solicitation. The total duration of this contract shall not exceed five (5) years.
The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.
Evaluation and Basis for Award
The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.
Example Evaluation and Basis for award - Contracting Officers may choose whatever evaluation methodology best meets their requirements.
Technical Approach:
The technical approach will evaluate the ability of the offeror to provide a sound and compliant approach that meets all requirements and shows a thorough understanding of them. It is the contractor's responsibility to ensure their quotation clearly demonstrates their capability to meet these requirements. All offerors must provide the following minimum information and documentation with their quotations to be considered responsive and have their offers evaluated:
· Ability of the offeror to meet the schedule requirements.
· Detailed explanation of any requirement listed that cannot be successfully accomplished by the offeror.
Price:
The offeror shall provide pricing as requested in the Schedule of Items on pages 2/3 of this Request for Quote. Failure to propose pricing for all individual line items may result in a quotation being excluded from further consideration. The offeror’s quotation will be evaluated in accordance with FAR 12.204, to determine if it is fair and reasonable.
Past Performance:
The Government may utilize any references provided by the Contractor, along with information available from past contracts/orders with the USDA and any information found using sources such as Federal Government sources or the Contractor Performance Assessment Reporting System (CPARS) to determine if the Contractor has acceptable or neutral Past Performance. Past Performance will be evaluated using the following rating system:
· Acceptable: The contractor shows a demonstrated ability to meet contract requirements in prior or current contracts, including quality of work, timeliness, cost control, business relations, and adherence to contract terms.
· Neutral: Offeror does not have a past performance record.
· Unacceptable: The contractor has a documented history of failing to meet contract requirements, including poor quality, missed deadlines, cost overruns, lack of responsiveness, or unethical behavior.
Evaluation Method:
Evaluation-Commercial Items The provision at Federal Acquisition Regulation (FAR) 52.212-2 Evaluation of Commercial Items is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.
Price:
Any quantity price discounts and discounts for prompt payment should be included in this section. Any quantity price discounts and discounts for prompt payment should be included in this section. Total price evaluation will be for the base period, all option periods. Failure to propose pricing for the base period and all option periods on individual line items may result in a quotation being excluded from further consideration. The offeror’s quotation will be evaluated in accordance with FAR 12.204, to determine if it is fair and reasonable.
Technical Acceptability:
Technical Acceptability will be evaluated to receive an overall rating of "acceptable" or "unacceptable." This will be based on the offeror's ability to provide a sound and compliant approach that meets all requirements and shows a thorough understanding of them. It is the contractor's responsibility to ensure their quotation clearly demonstrates their capability to meet these requirements. All offerors must provide the following minimum information and documentation with their quotations to be considered responsive and have their offers evaluated:
· Detailed explanation of the offeror’s ability to perform the required services. A simple statement of capabilities will not suffice. The offeror must address how they will accomplish the requirement.
· Detailed explanation of any requirement listed in the Statement of Work that cannot be successfully accomplished by the offeror. Offerors are advised that the USDA intends to award without discussions so any exceptions may cause the quotation to be found technically unacceptable.
Past Performance:
The Government may utilize any references provided by the Contractor, along with information available from past contracts/orders with the USDA and any information found using sources such as Federal Government sources or the Contractor Performance Assessment Reporting System (CPARS) to determine if the Contractor has acceptable or neutral Past Performance. Past Performance will be evaluated using the following rating system:
• Acceptable: The contractor shows a demonstrated ability to meet contract requirements in prior or current contracts, including quality of work, timeliness, cost control, business relations, and adherence to contract terms.
• Neutral: Offeror does not have a past performance record.
• Unacceptable: The contractor has a documented history of failing to meet contract requirements, including poor quality, missed deadlines, cost overruns, lack of responsiveness, or unethical behavior.
Evaluation Method The Government will evaluate quotations based on the lowest price technically acceptable criteria. Only the lowest priced offer will be evaluated for Technical Acceptability. Should the lowest priced offer not receive an acceptable technical or past performance rating, the process will continue in order of lowest priced offer until the lowest price, technically acceptable offer with acceptable or neutral past performance is identified.
Delivery Information
All offers will be considered F.O.B. Destination unless F.O.B. origin is specified AND estimated shipping costs are included.
52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52
52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov 2025)
Submit a combined technical and price volume. Limit response to no more than 10 pages.
Period for acceptance of offers.
The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.
Questions Questions shall be submitted via email to Marian.Dyson@usda.gov and are due no later than Monday, April 13, 2026, at 12:00 PM Eastern Standard Time. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.
| 52.203-18 | Prohibition on Contracting with Entities that Require Certain Internal Confidentiality | Agreements or Statements-Representation (Jan 2017) | |
| 52.209-2 | Prohibition on Contracting with Inverted Domestic Corporations - Representation | (Sep 2025) | |
| 52.209-11 | Representation by Corporations Regarding Delinquent Tax Liability or a Felony | Conviction under any Federal Law (Sep 2025) | |
| 52.240-90 | Security Prohibitions and Exclusions Representations and Certifications (Nov 2025) |
The following provisions are applicable if checked:
| ☐ 52.203-11 | Certification and Disclosure Regarding Payments to Influence Certain Federal | Transactions (Sep 2024) | Comment by Taber, Crystal - OCP, NV: Solicitations expected to exceed $200,000. | |||
| ☒ 52.204-7 | System for Award Management—Registration (Nov 2025) | Comment by Taber, Crystal - OCP, NV: When offerors are required to be registered in SAM. | ||||
| ☐ Alternate I (Nov 2025) to 52.204-7 | Comment by Taber, Crystal - OCP, NV: Use the provision with its Alternate I for acquisitions described at 4.203-1(b)(4); | |||||
| ☐ 52.204-90 | Offeror Identification (Nov 2025) | Comment by Taber, Crystal - OCP, NV: When offerors are not required to be registered in SAM. | ||||
| ☐ 52.207-6 | Solicitation of Offers from Small Business Concerns and Small Business Teaming | Arrangements or Joint Ventures (Multiple-Award Contracts) (Aug 2024) | Comment by Taber, Crystal - OCP, NV: Solicitations for multiple-award contracts above the substantial bundling threshold of the agency. | |||
| ☐ 52.209-12 | Certification Regarding Tax Matters (Oct 2025) | Comment by Taber, Crystal - OCP, NV: For agencies receiving funds subject to section 523 of Division B of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and similar provisions in subsequent appropriations acts, insert the provision at 52.209-12, Certification Regarding Tax Matters, in solicitations where the resultant contract value (including options) might exceed $5.5 million. | ||||
| ☐ 52.219-2 | Equal Low Bids (Nov 2025) | Comment by Taber, Crystal - OCP, NV: Solicitations and contracts for acquisitions that are set aside or awarded on a sole-source basis to, service-disabled veteran-owned small business concerns under 19.106-2 and 19.106-3. | ||||
| ☐ 52.222-18 | Certification Regarding Knowledge of Child Labor for Listed End Products (Feb | 2021) | Comment by Taber, Crystal - OCP, NV: All solicitations that are expected to exceed the micro-purchase threshold and are for the acquisition of end products (regardless of country of origin) of a type identified by country of origin on the List of Products Requiring Contractor Certification as to Forced or Indentured Child Labor. | |||
| ☒ 52.222-48 | Exemption from Application of the Service Contract Labor Standards for | Maintenance, Calibration, or Repair of Certain Equipment–Certification (Nov 2025) | Comment by Taber, Crystal - OCP, NV: In solicitations that— |
(i) Include the clause at 52.222-41, Service Contract Labor Standards; and
(ii) The contract may be exempt from the Service Contract Labor Standards statute in accordance with 22.1002-1(e).
☒ 52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification (Nov 2025) Comment by Taber, Crystal - OCP, NV: In solicitations that—
(A) Include the clause at 52.222-41, Service Contract Labor Standards, and
(B) The contract may be exempt from the Service Contract Labor Standards statute in accordance with 22.1002-1(f).
☐ 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020) Comment by Taber, Crystal - OCP, NV: In solicitations if—
(1) It is possible that at least $550,000 of the value of the contract may be performed outside the United States; and
(2) The acquisition is not entirely for commercially available off-the-shelf…
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