Request for Quote (RFQ) - 373rd FY26 AT Lodging.docx

DEPARTMENT OF THE ARMY

U.S. ARMY CONTRACTING COMMAND – NEW JERSEY Picatinny Arsenal, NJ 07806

SOLICITATION W15QKN-26-Q-1BR5

ACC-NJ-JEDI 19 May 2026

SUBJECT: Request for Quote (RFQ) W15QKN-26-Q-1BR5, Annual Training Lodging Contract for 373rd Military Intelligence Battalion

Points of Contact:

Contract Specialist Brianne Dodd Brianne.a.dodd.civ@army.mil

Contracting Officer Scott Dern scott.r.dern.civ@army.mil

I) INTRODUCTION

Note: Offeror’s may use another format for submission of quotes. However, all quotes shall contain the minimum information required under Federal Acquisition Regulation (FAR) 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023).

This is a solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.2, as supplemented with additional information included in this notice. This requirement is being solicited, utilizing the procedures set forth in FAR Part 12 (Acquisition of Commercial Products and Commercial Services). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The United States Army Contracting Command – New Jersey (ACC-NJ) has issued this Request for Quotation (RFQ) to fulfill the need of the 373rd Military Intelligence Battalion requirement to procure lodging to attend FY26 annual training within a 5-mile radius of 9720 McCall Road, JBLM, WA 98433. NAICS code 721110 – Hotels (except Casino Hotels) and Motels will be utilized.

The period of performance (PoP), as stated in the Statement of Work (SOW) in Section 3, shall be from:

The requirement shall consist of two (2) Contract Line-Item Numbers (CLIN), CLIN 0001 for 128 rooms and CLIN 0002 for 128 rooms. Specific requirements are listed in the SOW in section VI of this RFQ. The award will be for a Firm-Fixed Price (FFP) order.

All quotes shall contain the minimum information required under FAR 52.212-1, Instructions to Offerors, Commercial Products and Commercial Services (SEP 2023) to include its associated addendum. Your proposal, in accordance with FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (OCT 2025), shall list your Unique Entity Identifier (UEI) number, CAGE code, Company name, Point of Contact, and phone number. If you need to obtain or renew a UEI number and CAGE code, please visit the System for Award Management (SAM) at https://sam.gov/. Lack of registration in the SAM database will make an offeror ineligible for award. The vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

In accordance with FAR 52.212-2, the Government intends to make an award to the Contractor who submits the Lowest Price Technically Acceptable (LPTA) quote and deemed responsive and responsible by the Contracting Officer. To be found technically acceptable, the Offeror must meet the minimum requirements as specified in the RFQ, Attachment 0001 – Statement of Work. The Offeror must provide a response to all aspects of the RFQ/SOW by the date and time specified. Offerors must submit quotes on the full quantity identified. Failure to submit all information requested in this RFQ could be cause for rejection of the entire quote. The Contracting Officer reserves the right to make no award under this RFQ. The Government CANNOT accept pricing above the location’s per diem rate, found at https://www.gsa.gov/travel/plan-book/per-diem-rates.

II) 52.212-1 INSTRUCTIONS TO OFFERORS (ADDENDUM)

1. All responses shall be submitted via email to Contract Specialist, Brianne Dodd, brianne.a.dodd.civ@army.mil and the Contracting Officer for this requirement, Scott Dern, scott.r.dern.civ@army.mil.

2. All questions and concerns shall be submitted by 12:00 PM Eastern Standard Time (EST) on 20 May 2026. Any questions will be answered all at once and be posted via amendment.

3. All offers shall be in writing. Quotes are due no later than 12:00 PM EST on 22 May 2026.

4. All responses with the below technical information submitted via email must be sent as separately attached documents.

5. The proposal must include the following information:

a. Technical:

i. Facility information for the lodging listing the name, location, and an onsite point of contact (POC) for the proposed facilities that can be reached from the commencement to the conclusion of the resulting contract;

ii. An assessment of the lodging facility addressing the security and amenity requirements as detailed in the SOW;

iii. Verification of the Federal Emergency Management Agency (FEMA) Certification of the proposed lodging facility (certifications can be found at https://apps.usfa.fema.gov/hotel/).

iv. Subcontracting agreements (if any); and

v. Completed solicitation terms and conditions.

b. Price: Pricing for each Line Item. Pricing must be submitted in the proper format. The proper format consists of QUANTITY * UNIT AMOUNT = NET AMT. In the event there is a difference between a unit price and the extended total, the unit price will be held to the intended price. If the Quoter/Offeror shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended price.

c. Third party providers should include the additional information requested in paragraph 4 below. Failure to provide this information with your quote may deem your quote non-compliant.

6. This is not a solicitation for event planning services. For a proposal submitted by an offeror that is not a hotel, caterer, or restaurant, the offeror must submit with their technical proposal, for evaluation, a description of the offeror’s technical approach for providing the requested services as the prime contractor. Again, this not a solicitation for event planning services. An offer which requires the government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable.

7. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to meet the requirements of the RFQ and SOW.

8. Contractors shall quote on all CLINs. CLIN pricing should be all inclusive of labor, labor burden, other direct cost (material, equipment, fees, licenses, etc.), G&A and profit. Partial quotations will not be accepted.

9. Line Item pricing should include all applicable taxes, fees, gratuities, commissions, services charges, etc. The federal government is tax exempt.

10. Room rates shall not exceed the government travel per diem rates in accordance with Joint Federal Travel Regulations (JFTR).

11. All representations and certifications to include provision of EIN & Bradstreet number are to be returned with the quote. EIN and Bradstreet information can be found by calling (800)-333-0505. A contractor that is receiving an award resulting from this request for quotation must be registered in the System for Award Management (SAM) prior to contract award. To register, offerors may log onto: sam.gov.

EIN and Bradstreet #__________________________ CAGE (commercial and government entity) code___________________ Federal Tax ID __________________

12. If the offeror is a third party, the offeror may only submit one offer/quote. If more than one is submitted the offeror will not be eligible for contract award.

13. If any section of this addendum conflicts with FAR Clause 52.212-1, the addendum shall take precedence.

III) 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (ADDENDUM)

(a) The Government intends to award a single order resulting from this RFQ to the lowest priced, technically acceptable, responsive, responsible offeror, based on the following evaluation factors.

1. Technical - Technical Capability will be evaluated to determine the likelihood that the Government’s requirements in the Statement of Work (SOW) can be achieved. A Government representative may conduct an onsite assessment of the proposed lodging facility prior to contract award to verify the cleanliness, safety, amenities, and security of the facilities as described in the SOW.

2. Price - Price will be evaluated to determine if the offeror’s proposed price is fair, reasonable, and balanced using price analysis techniques in accordance with the guidelines in FAR 15.404-1(b). Unreasonably high or unrealistically low proposed prices may be grounds for eliminating a proposal from consideration.

(b) The offeror must provide information in sufficient detail to permit a complete and accurate evaluation of the previous factors. All non-priced factors will be evaluated on an “Acceptable” or “Unacceptable” basis. The factors identify the minimum requirements that are key to successful contract performance. An offeror must receive an “Acceptable” rating for all non-price factors to be considered for award.

Technical Acceptable/Unacceptable Ratings

* Responsive is defined as a complete (conforms to all requirements in the “Instructions to Offerors” section of this document) offer/quote received before the closing date

**Responsibility is determined in accordance with FAR Part 9.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) The contractor’s offer shall remain valid for 60 days.

(e) Although the Government intends to award without discussions, if the price is not determined to be fair and reasonable, negotiations may commence. The Government reserves the right to seek additional information if required to determine fair and reasonableness.

IV) SUPPLIES OR SERVICES BID SCHEDULE

Contractor Name: POC:

Telephone #:

E-mail address: Fax#:

Address:

Lodging

128 rooms

3 SINGLE OCCUPANCY AND 29 DOUBLE OCCUPANCIES FOR

4 NIGHTS FFP

CHECK IN DATE – SUNDAY, 31 MAY 2026

CHECK OUT DATE – THURSDAY, 4 JUNE 2026

TOTAL = 128 ROOMS

Quantities in this requirement are estimates. Contractor shall invoice for actual rooms provided only. Actual rooms provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

Lodging

128 rooms

3 SINGLE OCCUPANCY AND 29 DOUBLE OCCUPANCIES FOR

4 NIGHTS FFP

CHECK IN DATE – SUNDAY, 7 JUNE 2026

CHECK OUT DATE – THURSDAY, 11 JUNE 2026

TOTAL = 128 ROOMS

Quantities in this requirement are estimates. Contractor shall invoice for actual rooms provided only. Actual rooms provided in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. This price includes all applicable taxes, fees, gratuities, commissions, and service charges.

V) INSPECTION AND ACCEPTANCE:

Supplies/services will be inspected/accepted at:

VI) ATTACHMENTS

Attachment 0001, Statement of Work

VII) CONTRACT PROVISIONS / CLAUSES

The below Clauses are incorporated either by reference or full text and made a part of this Request for Quote (FAR, and DFAR Provisions, and Local Clauses):

CONTRACT PROVISIONS/CLAUSES INCORPORATED BY REFERENCE

Debarred, Suspended, or Proposed for Debarment (JAN 2025)

(OCT 2016)

(MAY 2024)

(FEB 2026)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7010 Levies on Contract Payments

(DEC 2006)

CONTRACT PROVISIONS/CLAUSES INCORPORATED BY FULL TEXT

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1 (Services Only)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Pay Official DoDAAC

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

S-3 SOTS Joshua C. Forehand, Joshua.c.forehand.civ@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

ACC LOCAL CLAUSES

DISCLOSURE OF UNIT PRICE INFORMATION

This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for Confidential Commercial Information (June 23, 1987), of our intention to release unit prices in response to any request under the Freedom of Information Act, 5 USC

552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the contracting officer is notified of your objection to such posting prior to submission of initial quotes.

HQ AMC-LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103.

Send protests (other than protests to the contracting officer) to:

Address:

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000

Fax: (256) 450-8840

Email: usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at:

Web Address: http://www.amc.army.mil/amc/commandcounsel.html

If Internet access is not available contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

VIII ATTACHMENTS:

Attachment 0001 – Statement of Work, dated 18 May 2026 image1.png