Request for Quote FA568524Q0006 Incirlik AB Motorola LMR Equipment.pdf

REQUEST FOR QUOTE (RFQ)

39TH CONTRACTING SQUADRON

POC: SSgt Glinnis Thompson Email: glinnis.thompson@us.af.mil

29 August 2024

QUOTE PREPARED BY:

(Printed Name and Title)

This is a Request For Quote. This is NOT an order. Please provide a quote NLT Friday, 13 September 2024 at 1000 GMT+3 by email to Glinnis.thompson@us.af.mil and Wiktor.kedzierzawski.1@us.af.mil. This document is not legally binding and does not commit the U.S. Government in any way. Our office seeks for each quoter to provide pricing for each line item identified.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse a quoter for any costs.

Award is anticipated to create two (2) Blanket Purchase Agreements as a purchasing method for future funded orders.

39th Contracting Squadron intends to award up to two (2) Firm-Fixed-Price (FFP) Blanket Purchase Agreements (BPAs), each with a 5-year ordering period, for Motorola Equipment supported with Attachment 4 - Brand Name Motorola Equipment and identified in Attachment 2 - Price List. This RFQ is issued pursuant to FAR Subpart 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services.

1. RFQ#: FA568524Q0006

a. Type of Contract: Firm Fixed Price Blanket Purchase Agreement

b. Duration of Contract: Five (5) Year

c. Anticipated Ceiling Value: $7,500,000.00

d. Minimum Call Amount: $500

e. Maximum Call Amount: $7,500,000.00

f. Set-Aside: Turkish owned companies in accordance with Defense and Economic Cooperation

Agreement

2. Instructions to Quoters: The following instructions cover the preparation and submittal of the quoter’s quote for this solicitation. To assure timely and equitable evaluation of quotes, quoters must follow the instructions contained herein. Quoters are cautioned that any noncompliance with the terms and conditions of the Request for Quote (RFQ) may cause their quote to be determined to be unacceptable and therefore not eligible for award.

a. Quotes shall be submitted in English

b. Quotes shall conform with all local regulations and laws, specifically, TELSİZ EKİPMANLARI

YÖNETMELİĞİ (2014/53/AB) (RADIO EQUIPMENT REGULATION (2014/53/EU)). Please use the following link to access EMEA Documents of Compliance:

https://www.motorolasolutions.com/en_xu/support/emea-compliance.html.

c. Quoters shall complete Price List (Attachment 2) by entering a unit price for each individual item in the “Unit Price” column before the solicitation due date indicated above. A price for each item on the price list is required. Do not change any other part of the Price List.

d. Late submissions, modifications, revisions, and withdrawals of quotes.

i. Quoters are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

ii. Any quotation, modification, revision, or withdrawal of a quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is "late" and may not be considered unless it is received before award is made, mailto:Glinnis.thompson@us.af.mil mailto:Wiktor.kedzierzawski.1@us.af.mil https://www.motorolasolutions.com/en_xu/support/emea-compliance.html

POC: SSgt Glinnis Thompson Email: glinnis.thompson@us.af.mil

29 August 2024 the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

e. Contract Award. The Government intends to evaluate quotations and issue two (2) Blanket Purchase Agreements based on the initial quotations received. Therefore, the quoter’s initial quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, quoters if later determined by the Contracting Officer to be necessary.

f. Unique Entity Identifier. (Applies to all quotations that exceed the micro-purchase threshold, and quotations at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoter’s name and address. The quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The quoter should indicate that it is a quote for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

g. Quoters shall complete required fill-in clauses included in Attachment 3 - Provisions and Clauses to be considered for award.

h. Quoters shall provide the EU Documents of Compliance per item and either a Support Agreement from an Authorized Federal Motorola Reseller or a Letter of Authorization from Motorola Solution, Inc.

3. Evaluation Factors: This solicitation will be evaluated on Technical and Price.

a. Technical: Quoters shall provide the EU Documents of Compliance per item and either a Support Agreement from an Authorized Federal Motorola Reseller or a Letter of Authorization from Motorola Solution, Inc.

i. EU Documents of Compliance shall be attached to the quoter’s quotation for each item that is identified in column F labeled EMEA Documents of Compliance # of Attachment 2 - Price List.

ii. The Support Agreement shall:

1. State the scope of this requirement which is comprised of delivery location, minimum and maximum call amounts, anticipated ceiling value, ordering period, and line-item description.

2. State that an Authorized Federal Motorola Reseller will provide quotes in response to Request for Quotes (RFQ) in accordance with the scope of this requirement addressed to the quoter.

3. Be accompanied by a Letter of Authorization from the Authorized Federal Motorola Reseller signed by Motorola Solution, Inc as described in the below section.

iii. The Letter of Authorization shall:

1. State that the quoter is an Authorized Federal Motorola Reseller which grants the capacity to respond to Request for Quotes within the U.S. Federal Government marketplace.

2. State that the Authorized Federal Motorola Reseller ships directly from an official Motorola Solutions Inc. Distribution and Consolidation facility based in North America.

3. Be signed by Motorola Solution, Inc

b. Price: Quotes shall provide pricing for each line-item number. Fill out the attached Attachment 2 -

POC: SSgt Glinnis Thompson Email: glinnis.thompson@us.af.mil

29 August 2024

Price List. No other pricing documents will be accepted.

i. For purposes of award, quote pricing shall remain valid until at least 1 October 2024.

ii. Quotes shall be submitted in United States Dollars (USD).

iii. Prices shall include all taxes, import tariffs and fees. All profit and overhead must be included in each unit price.

4. Evaluation Criteria:

a. Technical: Technical will be evaluated for each quoter on a Pass/Fail basis.

i. A Pass will be annotated if the quoter provides the EU Documents of Compliance per item and either a Support Agreement from an Authorized Federal Motorola Reseller or a Letter of Authorization from Motorola Solution, Inc that conforms to the specifications outlined in the Evaluation Factors section of this document. The Support Agreement from an Authorized Federal Motorola Reseller or a Letter of Authorization from Motorola Solution, Inc will be validated with the assistance of Motorola Solution, Inc.

ii. A Fail will be annotated if the quoter does not provide the EU Documents of Compliance per item and either a Support Agreement from an Authorized Federal Motorola Reseller or a Letter of Authorization from Motorola Solution, Inc that conforms to the specifications outline in the Evaluation Factors section of this document. The Support Agreement from an Authorized Federal Motorola Reseller or a Letter of Authorization from Motorola Solution, Inc will be validated with the assistance of Motorola Solution, Inc.

b. Price: Price will be evaluated using Attachment 2 - Price List by reviewing the “Total Evaluated Price” located at the bottom of the Price List. The Total Evaluated Price is used for evaluation only and does not commit the government to any subsequent calls against the BPA.

Bases of Award: Award will be made using price and technical factors described above to the quote which presents the best value to the government. To be eligible for award, quoters must receive a Pass in Technical Factor, must conform to the minimum salient characteristics, and must be determined fair and reasonable.

5. Attachments:

a. Attachment 1 - Terms and Conditions

b. Attachment 2 - Price List

c. Attachment 3 - Provisions and Clauses

d. Attachment 4 - Brand Name Motorola Equipment