Request for Quote - FA254326Q0025 - Daikin Chiller Servicing.pdf

460th Contracting Squadron RFQ FA254326Q0025

COMBINED SYNOPSIS/SOLICITATION

Daikin Chiller Servicing

This is an official Request for Quote (RFQ) – Notice: FA254326Q0025

In accordance with RFO 12.202: This is a combined synopsis/solicitation for commercial items prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number:

FA254326Q0025 is hereby issued as a Request for Quotation (RFQ) for the procurement of Daikin Chiller Servicing. This notice encompasses all instruction necessary to fulfill the requirement as defined in the Statement of Work dated April 2026.

This acquisition is a 100% small business set-aside. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov – Revolutionary FAR Overhaul (RFO).

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular, FAC 2026-01, Effective 13 March 2026, and the Revolutionary FAR Overhaul (RFO) as applicable.

The Government intends to award a Fixed-Price Contract based on the Lowest Price Technically Acceptable (LPTA) offeror approach.

The associated NAICS code for this acquisition is 238220 with a size standard of $19M. All prospective offerors must be registered and have an active registration in the System for Award Management (SAM) at www.sam.gov. Additionally, the above listed NAICS code should be listed within the offeror’s SAM.gov Representations and Certifications OR list a NAICS code with a more restrictive size standard than $19M to confirm the offeror is a Small Business concern under the above listed NAICS code.

All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of current SAM registration will make an offeror ineligible for award.

The 460th Contracting Squadron, Buckley SFB, CO, plans to procure the following services in accordance with the attached Statement of Work dated April 2026.

The contract CLIN structure is detailed below and shall be priced.

CLIN Description Quantity Unit Price Total Price 0001 Daikin Chiller Servicing IAW SoW dated April 2026 1 Ea $ $

Total Price of all CLINs $

Delivery/Period of Performance: FOB Destination. The Contractor shall deliver this requirement within 30 calendar days After Receipt of Order (ARO).

Limited access: All contractor employees are required to be able to pass a background check to enter the installation.

http://www.acquisition.gov/ http://www.sam.gov/ http://www.sam.gov/

To ensure all responses are received, responses must include the RFQ number (FA254326Q0025) and title (Daikin Chiller Servicing in the subject line of the email submission and are to be sent to both the Contracting Officer (TSgt Matthew Kennedy, matthew.kennedy.24@spaceforce.mil) and Contract Specialist (2d Lt Maurice Epps, maurice.epps@spaceforce.mil).

Quote submissions are due to both the Contracting Officer and Contract Specialist (listed above) NLT 12:00 MDT, Thursday, 13 August 2026. Questions and quotations received after the submission deadline may not be answered or accepted. Quote should be valid through 30 September 2026.

The provision at RFO 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition with the following addenda:

To be considered responsive, please include the following items in your response:

- Must include a quote

- Must include a technical description of how all required items within SOW will be accomplished

- Must include details of included commercial standard warranty for the service.

- Must include the following information:

o Company name, address, and point of contact, with email address and phone number o CAGE Code and/or UEI number

RFO 52.212-2 Evaluation – Commercial Products and Commercial Services

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Lowest Price Technically Acceptable evaluation approach criteria:

Price

Technical (Capability of the services offered to meet the Government’s need) – The contractor’s response must demonstrate the capability to perform all requirements and provide a detailed technical response of how all required items within SOW will be accomplished. The contractor must be able to complete all work within the 30 calendar day delivery window.

Compliance with all other RFQ requirements – The Contractor must include or meet all other requirements set forth within this RFQ to be determined as responsive.

Evaluation factors other than price when combined are approximately equal to price.

(b) Options. N/A

(c) Notice of Award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

LPTA evaluation process/steps:

1) Upon RFQ submission deadline closing, the Government will order all quotes received from the lowest price to the highest. A review of lowest priced quote will be conducted to determine if the offeror has met all listed requirements within the RFQ to be deemed responsive.

2) If all requirements within the RFQ have been met/provided, a technical evaluation will be conducted for technical acceptability.

3) If determined to be technically acceptable, and the offeror’s price is determined to be fair, reasonable, and balanced, the evaluation will end and award will be made to that offeror.

4) If the lowest priced offeror is deemed non-responsive for missing any RFQ requirements; or, if the offeror’s quote is determined to be non-technically acceptable, the next lowest priced offeror will be evaluated IAW steps 1-3, and this will be repeated until a Lowest Price Technically Acceptable offeror is determined.

(End of clause)

Notice to Interested Vendors: The Government reserves the right to cancel this RFQ, either before or after the closing data. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

Attachments (Included within this document below)

1. – Statement of Work, dated April 2026

2. – Provisions and Clauses

END OF RFQ

CUI

STAEMENT OF WORK

FOR

B442 Daikin Chiller Proprietary Software Updates and Technical Diagnostic Support

606 S. ASPEN ST.

BUCKLEY SFB, COLORADO

80011

April 2026

1.0 Scope of Work

1.1 Primary Objective

The Contractor shall provide fully qualified technicians and all specialized tools to inspect and recommissioning three (3) 200 Ton Air-Cooled Screw Chillers that were installed in 2018. The contractor shall update all chiller software to the current version, perform a complete annual inspection, and recommend further service as needed on the following equipment.

• (3) 200 Ton Air-Cooled Daikin Chillers Model # AWV014AFFNGGN00

1.2 Software upgrade and chiller recommissioning

The contractor shall thoroughly review all equipment’s manufacturer Installation and Operation manuals in their entirety prior to beginning any work. After reviewing all manuals, the contractor will:

• Update any necessary software on all three Chillers.

• Calibrate sensors and actuators to ensure proper chiller operation.

• Adjust settings and parameters to optimize chiller performance with existing building automation system (BAS).

• Perform inspection of Chiller after software has been updated.

• Diagnose and rectify Chiller 1 with known compressor degradation.

• Perform a complete annual inspection, including checking for leaks and damage to equipment.

• Perform operational check and system safety checks after work is completed.

• Identify any components requiring further repair and recommission all three Chillers.

1.3 Deficiency Reporting

Upon completion of the re-commissioning, the contractor will deliver a deficiency report detailing any compromised components or units requiring further attention. If additional work or a full system replacement is recommended, the contractor must provide a separate, detailed report with clear justification for the recommendation.

1.4 Contractor-Furnished Items

The contractor is responsible for providing all necessary qualified labor, materials and equipment, including but not limited to:

• Tools and specialized equipment needed to recommission chillers.

2.0 Governing Standards

All work shall be performed in strict accordance with the manufacturer's specifications, building chilled water system design, and the latest editions of the following codes and standards:

• All applicable state and local laws/codes

• UFC 3-410-01: Heating, Ventilating, and Air Conditioning Systems. UFC criteria can be found at the Whole Building Design Guide at the following link:

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc.

3.0 Technical & Compliance Requirements

3.1 Definition of Qualified Labor

The contractor must ensure all technicians are certified and licensed to service and repair commercial water chillers in accordance with the standards listed in Section 2.0. Furthermore, all technicians must possess specialized certification and experience with the following specific equipment models:

• (3) 200 Ton Air-Cooled Daikin Chillers Model # AWV014AFFNGGN00

3.2 Electronic Device Use in Restricted Area

*NOTE* No cell phones, cameras, recording devices, or any other type of Bluetooth-enabled devices are allowed into the Restricted Area (RA). If photographs are required, the Contractor can coordinate with the Civil Engineer Project Manager (PM) to have photographs taken in an approved manner. If unsure of what electronic devices are allowed in the RA the Contractor shall provide the CO or COR the following information for approval prior to bringing the device into the RA: device make, model, serial number, year, and purpose of device. This is required upon award to ensure waivers for contractor equipment are processed and can be allowed through into the RA.

4.0 Reporting & Deliverables

Upon project completion, the contractor shall submit a final report containing the following detailed information:

• A detailed report of the software upgrade.

• A summary of all operational and safety checks performed.

• A detailed summary of any unit deficiencies discovered during re-commissioning.

• All services shall be received 30 days after award.

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

ATTACHMENTS:

Attachment 1: Unit

Attachment 2: Units

Attachment 3: Unit data plate photo

Attachment 4: Unit data plate photo

DOCUMENT NUMBER

FA254326Q0025

CLAUSES INCORPORATED BY REFERENCE

CLAUSE

NO

ALT NO/

DEV NO

CLAUSE TITLE YEAR-

MO

SECTION

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09 SEC I

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2022-12 SEC I

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09 SEC K

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

2016-10 SEC K

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05 SEC I

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01 SEC I

252.204-7024 Notice on the Use of the Supplier Performance Risk System. 2023-03 SEC L 252.223-7008 Prohibition of Hexavalent Chromium. 2023-01 SEC I

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05 SEC K

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01 SEC I

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12 SEC G

252.232-7010 Levies on Contract Payments. 2006-12 SEC I

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

2023-01 SEC I

252.245-7003 Contractor Property Management System Administration 2025-01 SEC I 252.245-7005 Management and Reporting of Government Property. 2024-01 SEC I 252.247-7023 Transportation of Supplies by Sea. 2024-10 SEC I

52.203-18 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements or Statements- Representation.

2017-01 SEC L

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01 SEC I

52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038)

2026-02 SEC I

52.204-7 System for Award Management-Registration. (Deviation 2026- O0038)

2026-02 SEC L

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038)

2026-02 SEC I

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026- O0038)

2026-02 SEC I

52.222-41 Service Contract Labor Standards. (Deviation 2026-O0038) 2026-02 SEC I 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) 2026-02 SEC I

52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation 2026-O0038)

2026-02 SEC I

52.223-23 Sustainable Products. (Deviation 2026-O0038) 2026-02 SEC I

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05 SEC I

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10 SEC I

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03 SEC I

52.233-3 Protest after Award. (Deviation 2026-O0038) 2026-02 SEC I

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038)

2026-02 SEC I

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038)

2026-02 SEC K

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) 2026-02 SEC I

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-04 SEC I

52.245-1 Government Property. 2021-09 SEC I 52.245-9 Use and Charges. 2012-04 SEC I

CLAUSES IN FULL TEXT

CLAUSE

NO

CLAUSE TITLE ALT NO/

DEV NO

YEAR-

MO

CLAUSE TEXT

252.232-7006 Wide Area WorkFlow Payment Instructions. 2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause-Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically processElectronic invoicing.

vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall-WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-WAWF training.

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry,WAWF methods of document submission.

Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information when WAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following Document type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2in1 Invoice

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2in1 Invoice

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table Document routing.

below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA2543

Admin DoDAAC FA2543

Inspect By DoDAAC F1K3DA

Ship To Code F1K3DA

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentationPayment request.

appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirementsReceiving report.

of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

WAWF Helpdesk

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)