Request_for_Quote.pdf

HENRY COUNTY PURCHASING DEPARTMENT

140 HENRY PARKWAY

MCDONOUGH, GEORGIA 30253

PHONE: (770)-288-6027 FAX: (770)-288-6047

From: Susan Harris Date: 9-22-2026

Email: sharris@henrycountyga.gov Request No. 09 - 27

REQUEST FOR PRICE QUOTATION

Please quote prices for the items listed. Price must be quoted FOB destination, our location. Shipping/handling charges must be listed as a separate item; if no charges are listed, it is assumed that quoted prices include all charges. Prices quoted shall remain firm and open for acceptance for the period of 180 days (6 months). The

County reserves the right to reject any and all bids and to waive any technicalities.

The County prefers to make a single award for all of the items listed. However, separate awards may be made by group or by line item if it appears to be in the best interest of the County to do so.

Return bid via fax, or e-mail, no later than 3:00 PM (local time) Tuesday September 29, 2026. If no bid is to be given, please indicate “no bid” in the extended price column and return this form.

SCOPE OF WORK

Gas Furnace and Air Conditioning System Installation Contractor shall furnish and install a complete residential-grade split-system heating and cooling system designed to meet all current local mechanical codes, manufacturer specifications, and energy efficiency standards. All systems must be a minimum of 15 seer systems. Acceptable brands only: Trane, RUUD, Goodman, Rheem, Bryant, and Ameristar. “All jobs must be permitted. The job must pass inspection before the payment is released.”

SPECIFICATIONS

Minimum Requirements:

• Equipment: Provide and install a matching gas furnace of adequate AFUE rating, a matching indoor evaporator coil, and a split-system air conditioning condenser matching the required tonnage.

• Refrigerant & Line Set: Supply new refrigerant lines or pressure-test and flush existing lines in compliance with EPA regulations. Charge the system with the appropriate refrigerant.

• Thermostat: Install a programmable/Wi-Fi digital thermostat compatible with the new equipment, including all necessary low-voltage control wiring.

• Gas & Electrical Connections: Tie into the existing gas supply line, incorporating an approved manual shut-off valve, sediment trap (drip leg), and flexible gas connector. Connect to existing electrical disconnect and breaker, ensuring proper electrical whip and interlocks.

• Condensate & Ductwork Transition: Install a primary and secondary condensate drain line with an approved safety switch (float switch or trap switch). Provide custom sheet metal transitions, plenums, and canvas connectors as needed to properly tie into existing ductwork.

• Ventilation: Install proper venting/flue piping (PVC or metal, depending on efficiency rating) compliant with combustion safety and building codes.

• Extras & Accessories: Include equipment pad/mounting brackets, vibration isolation pads, and filter rack with an initial set of filters.

Air Handler & Heat Pump System

Scope of Work: Electric Air Handler and Heat Pump System Installation Contractor shall furnish and install a complete split-system heat pump and electric air handler heating/cooling system designed to meet all current local mechanical codes, manufacturer specifications, and energy efficiency standards.

Minimum Requirements:

Equipment: Provide and install a matching exterior heat pump condensing unit and an interior electric air handler (complete with appropriate electric heat strips sized for the property load) of matching capacity.

• Refrigerant & Line Set: Supply new refrigerant lines or pressure-test, flush, and adapt existing line sets to meet manufacturer requirements for modern refrigerants. Charge the system accurately.

• Thermostat: Install a heat-pump-compatible digital programmable/Wi-Fi thermostat, including all necessary low-voltage control wiring and configuration for auxiliary/emergency heat staging.

• Electrical Connections: Connect the outdoor unit and indoor air handler to existing electrical service, including a weatherproof exterior disconnect box, whip, and appropriately sized breakers/fuses at the electrical panel.

• Condensate & Ductwork Transition: Install a primary and secondary condensate drain line with an approved safety shut-off switch to prevent overflow. Fabricate and install custom transitions and plenums to securely connect the air handler to existing ductwork.

• Defrost & Outdoor Placement: Mount the outdoor condensing unit on a sturdy composite or concrete equipment pad elevated above expected snow or ground moisture levels. Ensure proper clearance for airflow and the heat pump defrost cycle drainage.

• Extras & Accessories: Include auxiliary electric heat kits, emergency heat wiring verification, vibration isolation pads, and a filter rack with an initial set of filters.

GAS HVAC & SPLIT A/C SYSTEM PRICE

2-TON HVAC system

Minimum 80% efficiency

2.5-ton HVAC System

Min. 80% efficiency

3-ton HVAC System

3.5 -ton HVAC system

Min 80% efficiency

4-ton HVAC System

AIR HANDLER/HEAT PUMP PRICE

2-ton Heat Pump System, electric furnace/air handler, multi-speed

2.5 -ton Heat Pump System, electric furnace/air handler, multi-speed

3-ton Heat Pump System, electric furnace/air

3.5-ton Heat Pump System, electric furnace/air handler, multi-speed

4-ton Heat Pump System, electric furnace/air

Company Name ____________________________________ Phone _____________________________

Address ____________________________________ Fax _______________________________

__________ _______________________ E-mail __________________________

____________ _______________________ Federal ID _________________________

By: __________________________________ ___________ Date _______________________________

(Name - Please Print)

Payment Terms___________________

(Signature) Delivery Time________________________

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-

91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Henry County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §

13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization/ E-Verify User Identification Number

Date of Authorization

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________, _____, 20 _____ in ___________________ (city), ______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________, 20 _____.

NOTARY PUBLIC

My Commission Expires:

LOCAL VENDOR PRIVILEGE.

(a) There is established in Henry County, a local vendor privilege. Bids or proposals awarded to local vendors contribute to the local tax base and will therefore, be given special consideration when bidding against out of jurisdiction (out-of-county) vendors. Bids or proposals received from local vendors will be given preference if such bid or proposal is responsive and within five (5) percent of the low bid submitted by any out-of-county bidder. In such instance, the local vendor will be given the opportunity to match the low bid offered by the out-of-county vendor. If such local vendor agrees to match the lowest bid received from the out-of-county vendor within the time specified by the County, the bid shall be awarded to the local vendor.

(b) A local vendor shall only be eligible to receive the benefit of this privilege if it meets each of the following requirements prior to any award of a contract or purchase:

i. The business or supplier must operate and maintain a regular place of business within the geographical boundaries of Henry County; and

ii. The business or supplier must have a current Occupational Tax Certificate; and

iii. The business or supplier must have paid all real and personal taxes owed the County; and

iv. The business or supplier must certify its compliance with the Georgia Security and

Immigration Act.

(c) This policy shall not apply to any bid or proposal for material, equipment or services in excess of

$100,000.00. In such cases, the bid shall be subject to the competitive bidding requirements as otherwise provided herein or general law.

SUPPLIER INCLUSION PROGRAM

Small, local, veteran-owned, Disadvantaged Business Enterprise (DBE), and female-owned business enterprises are encouraged to participate in the solicitation process. In order to give recognition to these type of business classification, please check all which apply:

Small Business

Small businesses are defined by size standards and can be found in Title 13 of the Code of Federal

Regulations (CFR), Part 121, and are broken down by the different categories of business enterprises.

Local Vendor

Local vendors, as defined in the Henry First Initiative, must operate and maintain a regular place of business within the geographical boundaries of Henry County, must have a current occupational tax certificate, must have paid all real and personal taxes owed the County and must certify its compliance with the Georgia

Security and Immigration Act.

Veteran-Owned Business

A veteran-owned business is a business in which a veteran owns a minimum of 51% of the business and also holds the highest position at the company and is active in the daily management and strategic direction of the company. Title 38 of the Code of Federal Regulations defines a veteran as “a person who served in the active military, naval, or air service and who was discharged or released under conditions other than dishonorable.” This definition explains that any individual that completed a service for any branch of armed forces classifies as a veteran as long as they were not dishonorably discharged.

DBE Business

DBE businesses, as defined by the Georgia Department of Administrative Services, shall be certified by the

Georgia Department of Transportation and shall consist of five (5) minority groups:

Asian American

Native American

African American

Hispanic/Latino

Pacific Islander.

Female Owned Business

A female-owned business is a business in which a female owns a minimum of 51% of the business and also holds the highest position at the company and is active in the daily management and strategic direction of the company.

Company’s Name Date

Authorized Representative’s Name (Print or Type) Authorized Representative’s Signature

General Insurance requirements shall be applicable to the Contractor. Evidence of Insurance must be provided to the

Purchasing Department, 140 Henry Parkway, McDonough GA 30253, within five days of award of this contract. The certificate holder is to be issued to: Henry County Board of Commissioners, Henry County GA.

Workers Compensation Insurance

In the amounts of the statutory limits established by the General Assembly of the State of Georgia (A self-insurer must submit a certificate from the Georgia Board of Workers compensation stating that the

Contractor qualifies to pay its own workers compensation claims.) In addition, the Contractor shall require that all subcontractors occupying the premises or performing the work under the contract to obtain an insurance certificate showing proof of Worker Compensation Coverage with the following minimum coverage:

Georgia Statutory including Employers Liability

Bodily injury by Accident – each employee $100,000

Bodily injury by Disease - each Employee $100,000

Bodily injury by Disease – policy limit $500,000

Commercial General Liability

Each Occurrence Limit $1,000,000

Personal and Advertising Injury Limit $1,000,000

General Aggregate Limit $2,000,000

Products/Completed Operations Aggregate Limit $2,000,000

Automobile Liability

Combined Single Limit

Company Name ___________________________________________ Phone _____________________________

Address ___________________________________________ Fax _______________________________

________________________________________ E-mail __________________________

___________________________________________ Federal ID _________________________

By: ________________________________________________ Date _______________________________

(Name - Please Print)

(Signature)