Request for Quote__ActonDMH_DDS SEP 2026.docx

REQUEST FOR QUOTE FOR MOVE SERVICES (RFQ)

THE COMMONWEALTH OF MASSACHUSETTS

Executive Office of Health and Human Services (EOHHS) EHS Facilities

This order is placed under Statewide Contract FAC 127. All the terms and conditions of the Statewide Contract FAC 127 are incorporated herein and made a part hereof. Conflicting or additional terms, conditions or agreements shall be superseded and void.

This move involves the office relocation for: DEPARTMENT OF Mental Halth & Department of Developmental Services

Current Address: 35 Nagog Park, Acton, MA 01720 New Address: One Burlington Woods Drive, Burlington, MA, 01803 Additional Address related to move Note: This is a atraight office move point A to point B

Is a surplus removal required from the current address 35 Nagog Park, Acton, MA 01720? YES |_| / NO |_| Note:

A certified payroll record must be submitted with the invoice.

The Commonwealth of Massachusetts is self-insured and is not purchasing additional insurance.

Move Components Requested:

☐ Component #1: Office Relocation Inventory for DMH & DDS - see Addendum A ☐ Component #2: Surplus removal Inventory - see Addendum B & C

CONTACT INFORMATION:

Submission Deadline: Thursday, SEPTEMBER 10, 2026

All responses must be submitted via Commbuys by Thursday, SEPTEMBER 10, 2026 ON 11:00 a.m..

The bid process will be closed at that time and all bids received after that will not be considered.

· A vendor site visit for this move will be conducted on Tuesday,SEPTEMBER 8, 2026 at 11:00 a.m..

Please remember to include the dollar amount of your bid on the “quote total” column of the header information page. Please be sure to attach the detailed breakdown of your bid using the attachment portion on the header page.

DETAILS:

The day(s) of the move are linked to contractual agreements, and a construction schedule is firm at the time of this quote. The vendor will agree to these dates, knowing there may be construction delays:

This move shall be completed in no more than TWO (2)

The vendor must be responsible for all permits and regulatory requirements.

The move must be conducted in a safe and secure manner.

General packing services are not requested.

The vendor will not be responsible to disconnect or unplug computers or equipment.

Origin:

Address/location: 35 Nagog Park, Acton, MA 01720

Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Destination 1:

Address/location: One Burlington Woods Drive, Burlington, MA, 01803 Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Destination 2:

Address/location:

Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Destination 3:

Address/location:

Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Special Handling Requirements:

Installer and tools:

Preparation Materials:

Moving vendor will not need to provide: Labels for this move are already with the agencies already the labels breakdown is detailed below:

Labels Location

Surplus removal at 250 Washington Street, Boston

DDS TO BURLINGTON

DMH TO BURLINGTON

Moving Crates/Computer Bags/Bubble Wrap

· Please schedule to have the moving crates and the rest of the materials delivered to 35 Nagog Park, Acton, MA 01720, on SEPTEMBER 11, 2026. The crates and materials can be picked up at One Burlington Woods Drive, Burlington, MA, 01803on OCTOBER 1, 2026 for a 20 day rental.

· Broom Swept Services are required at 35 Nagog Park, Acton, MA 01720 by the conclusion of the Surplus Removal (4:00 P.M.).

· SETTLING CREW NEEDED AT ONE BURLINGTON WOODS DRIVE, BURLINGTON ON SEPTEMBER 28TH FROM 8-NOON

· ALL MODULAR IN ACTON TO REMAIN; MOVERS WILL NOT BE RESPONSIBLE FOR REMOVING ANY MODULAR CUBICLES FOR THIS MOVE

· PLEASE ITEMIZE THE FINAL INVOICE TO BREAKDOWN THE COSTS PER EACH AGENCY, DMH & DDS

· Please include costs for all supplies & Move materials in your bid

Inventory:

Addendum A identifies the type and quantities of DMH & DDS office furnishings and equipment to be relocated to One Burlington Woods Drive, Burlington, MA, 01803

Addendum B identifies the type and quantities of office furnishings and equipment to be relocated toOne Burlington Woods Drive, Burlington, MA, 01803 One Burlington Woods Drive, Burlington, MA, 01803

Addendum C identifies the type and quantities of DMH & DDS, office furnishings and equipment to be relocated to Surplus

Vendor Shall Provide:

1. Prevailing Wage Sheets (to become part of the Scope of Work) Your bid will not be considered without the wage sheets.

2. Primary Contact Information for both working hours and after working hours

3. Cost Estimate 4.

Evaluation Criteria:

1. Mandatory requirements

1. Cost Evaluation

After the quotes have been received and reviewed, DMH & DDS & will make their selection and notification notices will be emailed out. EOHHS reserves the right to amend the scope of work with the awarded bidder prior to the actual move date and the awarded bidder agrees to negotiate in good faith all amendments to the scope of work.

All quotes are to be “not to exceed” and are final.

Addendum A

Inventory count of equipment included in the relocation from ACTON TO SURPLUS

35 Nagog park, Acton to Surplus

Office Furniture

Other Items

Addendum B

Inventory count of equipment included in the relocation from 35 Nagog Park to One Burlington Woods Drie, Burlington, MA

35 NAGOG PARK ACTON to ONE BURLINGTON WOODS DRIVE BURLINGTON

Office Furniture

Other Items

Addendum C

Inventory count of equipment included in the relocation from to

Office Furniture

Other Items

Month: September Year: 2026

September

RFQ In CommBUYS

LABOR DAY

Vendor Site Visit Acton, 35 Nagog Park

BIDS DUE IN COMM-BUYS

SUPPLY DELIVERY TO ACTON

DMH & DDS move Acton to Burlington

DMH & DDS move Acton to Burlington

SETTLING CREW IN BURLINGTON

NOTE:

Key Information

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