REQUEST FOR QUOTATIONS 75D301-26-Q-79263.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ IS X IS NOT A SMALL BUSINESS SET-ASIDE.

PAGE OF PAGES

1 17

1. REQUEST NO.

75D301-26-Q-79263

2. DATE ISSUED

3. REQUISITION/PURCHASE REQUEST NO.

0000HCNB-2026-00307

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

OFR - Office of Acquisition Services

4770 Buford Highway

Atlanta GA 303413717

6. DELIVERY BY (Date)

90 Calendar Days After Award

5b. FOR INFORMATION CALL (No collect calls) X

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Ruben Reyes Colon (404) 498-1449 x

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

CDC Distribution Center

c. STREET ADDRESS b. STREET ADDRESS

3719 North Peachtree Rad

c. CITY

Chamblee

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

GA 30341-2221

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

09/11/2026 11:00 AM ET

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Project Title:

Hamilton Lab Equipment

Questions, Quotes, and All

Communication is to be with

Ruben Reyes Colon at qmz3@cdc.gov.

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA FAR (48 CFR) 53.215-1(a)

7. DELIVERY

FOB

DESTINATION

OTHER

(See Schedule) mailto:qmz3@cdc.gov

Section B – Supplies Or Services and Prices/Costs

CLIN Supply/Service Qty/Unit Base/Option Unit Price Extended

Price

0001 Hamilton

VANTAGE 2.0

1 Each 90 Calendar Days After

Award

0002 Hamilton

VANTAGE 2.0

1 Each 90 Calendar Days After

Award

0003 Hamilton

VANTAGE 2.0

1 Each 90 Calendar Days After

Award

0004 Hamilton STAR 1 Each 90 Calendar Days After

Award

0005 Hamilton STARlet 1 Each 90 Calendar Days After

Award

0006 Hamilton STARlet 1 Each 90 Calendar Days After

Award

0007 Hamilton Labelite

Decapper

1 Each 90 Calendar Days After

Award

TOTAL

EVALUATED

PRICE

Section C – Description of Requirement

Section C – Description of Requirement

1. Purpose.

The Centers for Disease Control and Prevention (CDC), Division of Laboratory Sciences, requires seven

Hamilton automated laboratory systems and associated equipment and services to replace laboratory equipment damaged in a fire and restore laboratory operations.

2. Brand-name restriction.

This is a competitive brand-name requirement for the Hamilton products and configurations identified below. Equal products are not requested. The Government's supporting brand-name justification must be approved and posted with the solicitation as required by FAR Overhaul 12.102 before release.

3. Scope.

The contractor shall furnish all listed equipment, accessories, software/licenses, freight, four-person inside delivery where identified, installation, method-programming/operator training, verification materials, and commercial warranty coverage necessary to place each system into full operational use.

Part numbers identify the required configuration. Any discrepancy shall be raised as a question before the quotation deadline.

0001 — Hamilton VANTAGE 2.0

• 818000-8007-RNO — 2.0 VANTAGE 8x FMX1 96H

• 92196-03 — 2.0m Logistic Cabinet, Single Phase AC

• 96005-01 — Quad CO-RE Gripper, Waste Mount

• 6606165-01 — Pipettor Left-Hand Side Extension

• 6606170-01 — Logistics Cabinet LHS Waste Drawer with drop-side waste

• 6602343-01 — 2.0 LC Waste Drawer, Large Kit, Position 1

• 6601971-01 — 2T Waste, Right (Position 1)

• 96160-04 — [MPE]2 with 96-well Air Manifold/Evaporator

• 6603937-01 — [MPE]2 Integration Kit, VANTAGE

• 63251-02 — System Controller, Windows 10

• 6612150-01 V6.3 — VENUS 6.3.2 Software

• OTP-45-266-026 — Ergotron Monitor/Keyboard Arm

• 6606162-01 — Ergotron Arm Bracket, Universal, LHS/RHS

• 63309-01 — Cable Extension Kit, Ergotron Monitor Arm

• TRAIN01 — VENUS Basic Software Training

• METH-PROG-TRNG — Method Programming and Operator Training (Qty 3)

• Inside Delivery — Four-person inside delivery

• INSVAN90 — VANTAGE Installation

• 6612563-02 — 4-inch Exhaust Kit for VANTAGE 2.0 A Module

• 199030 — FVK II Solutions

• 62964-01 — FVK II Independent Channels Consumable Kit 1

• 62964-04 — FVK II MPH-96 Consumable Kit 4

• Trade-in: Hamilton STARlet, S/N A241, barcode 222021

0002 — Hamilton VANTAGE 2.0

• Same required configuration as CLIN 0001, plus:

• 95843-01 — Liquid Verification Kit

• 95843-02 — Liquid Verification Kit Display Terminal

• METH-PROG-TRNG — Method Programming and Operator Training (Qty 3)

• Trade-in: Hamilton STARlet, S/N 2042, barcode 188428

0003 — Hamilton VANTAGE 2.0

• Same required configuration as CLIN 0001, except METH-PROG-TRNG quantity is one (1)

• Trade-in: Hamilton STARlet, S/N 2640, barcode 204918

0004 — Hamilton STAR

• 6608628-01 — STAR 2D-AL

• 6607073-01 — CO-RE REPL 96 II, 1ML, KIT, C2, Legacy

• 6608521-01 — MOD ARM STAR 23 4,8,12,16,96PR

• 182009 — Tube Gripper Channel

• 6607216-01 — Channel Pair, 1000uL PIP C2 (Qty 4)

• 190956 — VFV Kit WXS

• 0202914-001 — Balance In-Deck Integration Kit

• 6607735-04 — Deck Extension with Housing, STAR-2, Left

• 184089 — CO-RE Grip 1mL Waste Block, New

• 92573-01 — Waste Chute, MPH, Left-Side Front

• 93522-01 — Precision Tab Carrier, DWP, L5

• 182085 — TIP_CAR_480

• 194058 — Reagent Carrier 3x120mL

98545-11 — Exhaust Kit, 4-inch Flange, New STAR

• 182136 — Set of 8 Teaching Needles

• 173400 — SMP-CAR-24 (Qty 4)

• 173410 — SMP-CAR-32 (Qty 3)

• 6601988-01 — Module, MFX, DWP, Precision-Tab, Standard (Qty 3)

• 188133 — Spacer, Adapter 7T (Qty 3)

• 6612150-01 V6.3 — VENUS 6.3.2 Software

• 63251-02 — System Controller, Windows 10

• OTP-45-266-026 — Ergotron Monitor/Keyboard Arm

• 63309-01 — Cable Extension Kit

• 96959-02 — Ergotron Arm Mounting Bracket

• 63732-03 — STAR Table with Shelf and Doors

• 6608945-01 — Panels, STAR, AL, Standard

• METH-PROG-TRNG — Method Programming and Operator Training

• INSSTR80 — STAR Installation

• Inside Delivery — Four-person inside delivery

• Trade-ins: Hamilton STARlet, S/N A910, barcode 230496; and CO-RE 96 Probehead II 1000uL, S/N

1883, barcode 231515

0005 — Hamilton STARlet

• 6608646-01 — STARlet AL

• 6608521-01 — MOD ARM STAR 23 4,8,12,16,96PR

• 6607216-01 — Channel Pair, 1000uL PIP C2 (Qty 4)

• 6608946-01 — Panels, STARlet, AL, Standard

• 63733-02 — STARlet Table with Shelf

• 92573-01 — Waste Chute, MPH, Left-Side Front

• 6607735-01 — MPH Extension Housing, Left, STAR-2

• OTP-45-266-026 — Ergotron Monitor/Keyboard Arm

• 182136 — Set of 8 Teaching Needles

• 96959-02 — Ergotron Arm Mounting Bracket

• 63309-01 — Cable Extension Kit

• 199030 — FVK II Solutions

• 62964-04 — FVK II MPH-96 Consumable Kit 4

• 62964-01 — FVK II Independent Channels Consumable Kit 1

• INSSTR70 — STAR Installation

• METH-PROG-TRNG — Method Programming and Operator Training

• Inside Delivery — Four-person inside delivery

• 6612150-01 V6.3 — VENUS 6.3.2 Software

• Shipping

• Trade-in: Hamilton STARlet, S/N A720, barcode 227922

0006 — Hamilton STARlet

• Same required configuration as CLIN 0005

• Trade-in: Hamilton STARlet, S/N A107, barcode 217238

0007 — Hamilton Labelite Decapper

• HST-193600 — Labelite Decapper

• HST-193099 — 24-Format with 6-Channel Head

• HST-193902 — Adapter Kit, Nalgene 24 Extension

• HST-39533 — 24-Format Tube Rack, Nalgene 4.5mL (Qty 4)

• HST-41166 — 24-Format Tube Rack, Nalgene 1.8mL (Qty 4)

• HST-39441 — 24-Format Cap Holder, Nalgene (Qty 4)

• HST-LWD1100 — Labelite Nalgene Labware, 24-Format Extension, 1.8mL

• HST-LWD1098 — Labelite Nalgene Labware, 24-Format Extension, 4.5mL

• Shipping

• No trade-in

4. Delivery and performance.

Delivery shall occur within 90 calendar days after award.

5. Delivery, installation, and acceptance location.

CDC Distribution Center, 3719 North Peachtree Road, Chamblee, GA 30341-2221.

6. Trade-ins.

Trade-in allowances shall be stated separately by CLIN and included in each CLIN's net price. Title and removal of a trade-in unit shall transfer only after the corresponding replacement system has been delivered and accepted, unless otherwise authorized in writing by the Contracting Officer. The contractor shall coordinate removal and comply with CDC site-access, safety, decontamination, and property-release procedures.

7. Warranty.

Provide the manufacturer's standard commercial warranty for all equipment and services. The quotation shall identify warranty duration, coverage, commencement date, exclusions, and response procedures.

Any proposed commercial terms or software license terms must be included with the quotation and are subject to Government review.

8. Inspection and acceptance.

Inspection and acceptance will be performed at destination by the Government. Acceptance does not occur until the Government verifies quantities, part numbers/configuration, condition, installation, and required functional operation. The contractor shall remedy nonconforming supplies or services at no additional cost.

9. Questions affecting performance.

Quoters shall not assume missing technical details. Submit questions to qmz3@cdc.gov.

Section D – Contract Terms and Conditions

1. FAR 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul

FAR SOURCE TITLE AND DATE

52.203-6 Restrictions on Subcontractor Sales to the Government (June 2020)

52.203-17 Contractor Employee Whistleblower Rights (November 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(January 2017)

52.204-13 System for Award Management—Maintenance (Nov 2025)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (April 2026)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (April 2026)

52.212-4 Contract Terms & Conditions – Commercial Products and Commercial Services (April

2026)

52.219-6 with Alt I Notice of Total Small Business Set-Aside, with Alternate I (Nov 2025)

52.219-8 Utilization of Small Business Concerns (April 2026)

52.222-35 with Alt I Equal Opportunity for Veterans, with Alternate I (June 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (April 2026)

52.222-37 Employment Reports on Veterans (April 2026)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (December 2010)

52.222-50 Combating Trafficking in Persons (April 2026)

52.222-90 Addressing DEI Discrimination by Federal Contractors (April 2026)

52.223-23 Sustainable Products and Services (April 2026)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management (October 2018) https://www.acquisition.gov/far-overhaul

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (April 2026)

52.233-3 Protest After Award (April 2026)

2. Health and Human Services Acquisition Regulations (HHSAR) Clauses

HHSAR 352.203-70 Anti-Lobbying (DEC 2015)

Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control.

(End of clause)

HHSAR 352.208-70 Printing and Duplication (DEC 2015)

(a) Unless otherwise specified in this contract, no printing by the Contractor or any subcontractor is authorized under this contract. All printing required must be performed by the Government Printing

Office except as authorized by the Contracting Officer. The Contractor shall submit camera-ready copies to the Contracting Officer's Representative (COR). The terms “printing” and “duplicating/copying” are defined in the Government Printing and Binding Regulations of the Joint Committee on Printing.

(b) If necessary for performance of the contract, the Contractor may duplicate or copy less than 5,000 production units of only one page, or less than 25,000 production units in aggregate of multiple pages for the use of a department or agency. A production unit is defined as one sheet, size 8.5 x 11 inches, one side only, and one color. The pages may not exceed a maximum image size of 10 3/4 by 14 1/4 inches. This page limit applies to each printing requirement and not for all printing requirements under the entire contract.

(c) Approval for all printing, as well as duplicating/copying in excess of the stated limits, shall be obtained from the COR who will consult with the designated publishing services office and provide direction to the contractor. The cost of any unauthorized printing or duplicating/copying under this contract will be considered an unallowable cost for which the Contractor will not be reimbursed.

HHSAR 352.232-71 Electronic Submission of Payment Requests (DEVIATION)(APR 2026)

(a) Definitions. As used in this clause –

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements in FAR

32.905(b) and the applicable payment clause included in this contract.

(b) Submission instructions. Except as provided in paragraph (c) of this clause, the Contractor must submit payment requests electronically using the Department of Treasury Invoice Processing Platform

(IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) Alternate submission procedures. The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d) Submission of alternate payment procedures authorization. If alternate payment procedures are authorized, the Contractor must include a copy of the Contracting Officer's written authorization with each payment request.

HHSAR 352.239-79 Electronic, Information, and Communication Technology Accessibility

(DEVIATION) (FEB 2024)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the

Workforce Investment Act of 1998, all information and communication technology (ICT) supplies, products, platforms, information, documentation, and services, or support developed, acquired, maintained or delivered under this contract or order must comply with the Revised 508 Standards, which are located at 36 C.F.R. 1194.1 and Appendices A, B, and C, and are available at https://www.access-board.gov/ict/. Information about Section 508 is available at https://www.hhs.gov/web/section-

508/index.html.

(b) Additional Section 508 accessibility standards applicable to this contract or order are identified in the

Performance Work Statement as follows:

205 WCAG 2.0 Level A & AA Success Criteria

302 Functional Performance Criteria

402 Closed Functionality

403 Biometrics

404 Preservation of Information Provided for Accessibility

405 Privacy

406 Standard Connections

407 Operable Parts

408 Display Screens https://www.access-board.gov/ict/ https://www.access-board.gov/ict/ https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/index.html

409 Status Indicators

410 Color Coding

411 Audible Signals

502 Inoperability with Assistive Technology

503 Applications

504 Authoring Tools

602 Support Documentation

603 Support Services

If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) In the event of a modification(s) to this contract or order, which adds new ICT supplies or services or revises the type of, or specifications for, supplies, products, platforms, information, documentation, or services support, the Contracting Officer shall require that the Contractor submit a completed HHS

Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility

Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(d) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic Ordering

Agreement, the task/delivery order requests that include ICT supplies, products, platforms, information, documentation, or services support will define the specifications and accessibility standards for the order.

In those cases, the Contractor shall be required to provide a completed HHS Section 508 Accessibility

Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an ACR (based on the VPAT see https://www.itic.org/policy/accessibility/vpat and any other additional information necessary to assist the Government in determining that the ICT supplies, products, platforms, information, documentation, or services support conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) The contractor shall identify to the Contracting Officer any perceived exception or exemption to

Section 508 requirements for review by the agency Section 508 Program.

https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat

3. CDC Local Terms and Conditions

CDCG.02 Contracting Officers Representative (COR) (JUL 2017)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract. As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein.

These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor believes full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting

Officer, immediately or as soon as possible, in a letter or e-mail separate of any required report(s). No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this

The Government COR is not authorized to change any of the terms and conditions of this contract.

Contract changes shall be made only by the Contracting Officer by properly written modification(s) to the

The Government will provide the Contractor with a copy of the COR delegation memorandum upon request.

CDCG.03 Contracting Officer (JUL 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the

United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

CDC G.07 Payment by Electronic Funds Transfer (JAN 2026)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer –

System for Award Management, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In the case that EFT information is not within the System of Award Management, FAR 52.232-

34, Payment by Electronic Funds Transfer-Other than System for Award Management, requires mandatory submission of Contractor’s EFT information directly to the office designated in this contract to receive that information (hereafter: “designated office”); see below. The contractor shall submit the EFT information within the form titled “ACH Vendor/Miscellaneous Payment

Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained from the CDC Office of Financial

Resources at 678-475-4500 or cpbapinv@cdc.gov.

mailto:cpbapinv@cdc.gov

(c) In cases where the contractor has previously provided such information, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed or sent via facsimile after award, but no later than 15 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention

Office of Financial Resources

P.O. Box 15880

Atlanta, GA 30333

CDCH.14 Records Management Obligations (Jun 2020)

A. Applicability

The following applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. Includes Centers for Disease Control and Prevention (CDC) records.

2. Does not include personal materials.

3. Applies to records created, received, or maintained by Contractors pursuant to their CDC contract.

4. May include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as

National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR

Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of

44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.

Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. CDC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of CDC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the Contracting Officer and the

Contracting Officer’s Representative. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to

CDC control, or the Contractor must hold it until otherwise directed. Items returned to the

Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the

Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY

PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The

Contractor (and any sub-contractor) is required to abide by Government and CDC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CDC policy.

8. The Contractor shall not create or maintain any records containing any non-public CDC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take CDC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of Requirements to Subcontractors

The Contractor shall incorporate the entire substance of the terms and conditions herein, including this paragraph, in all subcontracts under this contract, and must require written subcontractor acknowledgment of same.

Violation by a subcontractor of any provision set forth herein will be attributed to the Contractor.

Section E – Solicitation Terms and Conditions

1. FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far-overhaul

2. Federal Acquisition Regulation (FAR) Provisions Incorporated in Full Text

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (DEVIATION)(RFO

APR 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered using the tradeoff process. The following factors, listed in descending order of importance, will be used to evaluate offers:

▪ Factor 1: Technical

▪ Factor 2: Price

Technical is significantly more important than price.

This contract shall be awarded using a best value tradeoff source selection process. Award will be made to the responsible Offeror whose proposal is determined, in accordance with the evaluation criteria, to represent the best overall value and be most advantageous to the Government.

52.203-11 Certificate and Disclosure Regarding Payments to Influence Certain Federal

Transactions (SEP 2024)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation (JAN 2017)

52.204-7 System for Award Management – Registration (DEVIATION) (APR 2026)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(DEVIATION) (APR 2026)

52.225-2 Buy American Certificate (OCT 2022)

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (APR

2026)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

(DEVIATION) (APR 2026)

http://www.acquisition.gov/far-overhaul

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful

Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

3. Health and Human Services Acquisition Regulation (HHSAR) Clauses Incorporated in Full

Text

HHSAR 352.239-78 Information and Communication Technology Accessibility Notice

(DEVIATION)(FEB 2024)

(a) Any Offeror responding to this solicitation must comply with established HHS Information and

Communication Technology (ICT) accessibility standards. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at

352.239-79 Information and Communication Technology Accessibility. In order to facilitate the

Government’s determination whether proposed ICT supplies, products, platforms, information, and documentation meet applicable Section 508 accessibility standards, Offerors must submit an appropriate

HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-

508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the

Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), in accordance with the completion instructions. The purpose of the checklists and conformance reports are to assist HHS acquisition and program officials in determining whether proposed ICT supplies, products, platforms, information, and documentation conform to applicable Section 508 accessibility standards.

Checklists and ACRs evaluate—in detail—whether the ICT conforms to specific Section 508 accessibility standards and identifies remediation efforts needed to address conformance issues.

(c) If an Offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies, products, platforms, information, documentation, or services support delivered do not conform to the described accessibility standards, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the

Contractor at its expense.

(d) In order to facilitate the Government's determination whether proposed ICT supplies meet applicable

Section 508 accessibility standards, Offerors must submit an Accessibility Conformance Report, in accordance with its completion instructions and tailored to the requirements in the solicitation. The purpose of the Report is to assist HHS acquisition and program officials in determining whether proposed

ICT supplies conform to applicable Section 508 accessibility standards. The template allows Offerors or developers to self-evaluate their supplies and document, in detail, whether they conform to a specific

Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

Instructions for preparing the HHS Section 508 Evaluation Template are available at https://Section508.gov/.

(e) In order to facilitate the Government's determination whether proposed ICT services meet applicable

Section 508 accessibility standards, Offerors must provide enough information to assist the Government in determining that the ICT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(f) Respondents to this solicitation must identify any inability to conform to Section 508 requirements. If an Offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(g) Items delivered as electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/. Materials, other than items incidental to contract management, that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Contracting Officer’s Representative.

(End of provision)