REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ IS X IS NOT A SMALL BUSINESS SET-ASIDE.

PAGE OF PAGES

1 15

1. REQUEST NO.

75D301-26-Q-78857

2. DATE ISSUED

3. REQUISITION/PURCHASE REQUEST NO.

0000HCCL-2026-95076

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY Centers for Disease Control and Prevention Chamblee Campus Building 102, MS S102-4 4770 Buford Hwy Atlanta GA 303413717

6. DELIVERY BY (Date)

5b. FOR INFORMATION CALL (No collect calls)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Paula Taylor (770) 488-2433 x

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

c. STREET ADDRESS b. STREET ADDRESS

c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The Center for Disease Control and Prevention (CDC), has a requirement for a two day head and face anthropometry training for up to 10 NIOSH, Pittburgh, PA personnel in FY2026.

Please submit quotation to Paula Taylor at Vga8@cdc.gov, no later than 3:00PM EST on 3/7/2026.

12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA FAR (48 CFR) 53.215-1(a)

7. DELIVERY

FOB

DESTINATION

OTHER

(See Schedule) mailto:Vga8@cdc.gov

SECTION B – SUPPLIES OR SERVICES AND PRICES

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Anthropometry Training

Anthropometric training for up to 10 NIOSH personnel in FY2026. The course is to be held over 2 days and involve a mix of lecture materials and hands-on training in facial landmarking.

1 Each

Statement of Work / Performance Work Statement

Title: Essentials of Anthropometry: Hands-On Training in Head and Face Measurements

Period of performance of this contract is: Within 6 months after contract is awarded.

SECTION 1 – BACKGROUND

A well-fitting respirator is heavily dependent on the facial dimensions of the user for the respirator to make a proper seal to the face. Zhuang & Bradtmiller (2005) conducted an anthropometric survey of the U.S. worker population in 2003 and developed a database reflective of the face distributions of respirator users. This data was then utilized to develop a new respirator fit test panel encompassing five different head sizes representative of approximately 95% of the population, highlighting how respirator selection and fit and dependent on the unique head and face sizes of the user (Zhuang et al. 2007). To maintain the necessary skillsets and expertise needed to determine a person’s head size based on their unique facial dimensions and then correlate these findings to better understand respirator fit, Anthrotech is to provide anthropometric training for up to ten NIOSH personnel in Fiscal Year 2026. This course is to be held over two days and involve a mix of lecture material and hands-on training in facial landmarking and measurement extraction from a list of measurements. This contract is necessary and would align with the HHS Contract Efficiency Initiative by providing training specifically designed to equip NIOSH personnel with the necessary skills and knowledge in anthropometry, which is relevant and can be applied directly to their core work on human subject facial measurement initiatives related to respirator fit. This contract would also build NIOSH's internal capacity by enabling personnel to develop and provide anthropometry expertise within the Respirator Approval Program. In addition, by training up to ten trainees at the NIOSH Pittsburgh location, the contract would minimize travel and accommodation costs associated with sending personnel to external training locations, which could lead to significant savings and better resource allocation.

SECTION 2 – PURPOSE/OBJECTIVE

The purpose of this work is to provide key NIOSH personnel the critical anthropometry knowledge and training that can be applied to core human subject and respirator fit initiatives performed regularly within the program. NIOSH personnel would benefit from obtaining the proposed facial anthropometry training for several reasons related to human subject and respirator fit initiatives:

• Understanding Facial Dimensions: Facial anthropometry involves measuring the dimensions and contours of the human face. This knowledge is crucial for NIOSH personnel to understand how varying designs of respirators would fit a diverse range of facial shapes and sizes.

• Improving Respirator Fit: Proper fit is essential for respirators to function effectively. Training in facial anthropometry would help NIOSH personnel understand how different facial features affect the fit of respirators, allowing them to assess and improve fit testing methodologies.

• Enhancing Safety and Compliance: By ensuring that respirators fit properly and understanding how respirator fit is correlated with a person’s facial dimensions based off of the foundations presented within this training, NIOSH personnel could better inform ways on how to reduce exposure risks to hazardous substances. This is particularly important in occupational settings where respiratory protection is required and critical for worker safety, such as in healthcare, mining, wildfire safety, and more.

• Conducting Effective Fit Testing: Training in facial anthropometry would equip NIOSH personnel with the skills necessary to conduct fit tests accurately, ensuring that the respirators selected for use are appropriate for the individuals wearing them based on their unique facial dimensions.

This training will be conducted at the NIOSH Pittsburgh, PA location

503 Xenia Avenue Yellow Springs, Ohio 45387

The Project Officer and contact at NIOSH for this contract:

TBD At Awarrd

SECTION 3 – SCOPE OF WORK

The goal of this work is to provide NIOSH personnel the necessary anthropometry training, as specified in the outlined tasks of Section 4, that can be applied to human subject facial measurement initiatives related to respirator fit and support NIOSH's Respirator Approval Program evaluation and testing initiatives.

SECTION 4 – TASKS TO BE PERFORMED

Task 1: Anthrotech is to provide up to ten NIOSH personnel anthropometric training involving a mixture of lecture material and hands-on training in facial landmarking and measurement extraction.

1. The list of course topics to be covered by Anthrotech include:

a. Use and care of anthropometric equipment.

b. Subject handling, and human use concerns.

c. Human facial structure variability.

d. Applications for anthropometric data.

e. Introduction to skeletal landmarks.

f. Introduction to measurement techniques.

g. Data error and data editing.

h. Basic statistics for anthropometric data.

i. 3D anthropometry vs. Standard anthropometry.

2. NIOSH personnel will be given hands-on training to practice identifying and landmarking skeletal landmarks and measuring 21 dimensions specified in Table 1 below.

a. NIOSH will be responsible for making subjects available to enable trainees to practice and hone landmarking and measurement extraction skills.

Table 1. List of Measurements (21 measures)

Bigonial Breadth Bitragion Coronal Arc Bitragion Frontal Arc Bitragion Subnasale Arc Bitragion Chin Arc Bizygomatic Breadth Head Breadth Head Length

Head Circumference Interpupillary Breadth Lip Length Maximum Frontal Breadth Menton Sellion Length Minimum Frontal Breadth Nasal Root Breadth Neck Circumference Nose Breadth Nose Protrusion Stature Subnasale Sellion Length Weight

SECTION 5 – GOVERNMENT FURNISHED PROPERTY

1. Anthrotech is to provide all necessary equipment for conducting the training.

a. Lecture material (digital or paper format)

b. Landmarking and measuring tools (landmarking pencils, calipers, etc.)

SECTION 6 – PLACE OF PERFORMANCE AND CONTRACT SUPPORT HOURS

SUBSECTION A – PLACE OF PERFORMANCE

This contract will be performed entirely onsite at the NIOSH Pittsburgh, PA location within the United States.

SUBSECTION B – CONTRACT SUPPORT HOURS

The training to be conducted under this contract will take place as a standard two-day course. Training is from 8:00 a.m. to 4:30 p.m. with half an hour granted for lunch each day.

SECTION 7 – TRAVEL

No NIOSH personnel will be undergoing any travel outside of their normal commutes to the NIOSH Pittsburgh, PA site throughout this contract’s two-day training schedule. For Anthrotech personnel, the sole source contract bid should include all required travel costs associated with conducting the training at the NIOSH Pittsburgh, PA site over the two-day training period (automotive travel, lodging, meals, etc.)

SECTION 8 – DELIVERABLES/REPORTING SCHEDULE

Task Deliverable Quantity/Format Due Date Deliver To Conducting and completing the anthropometry training

NIOSH

personnel acquiring the knowledge and skillsets taught from completing the training.

Increased NIOSH personal skillsets and completion certificate.

Upon completion of the training.

NIOSH personnel who completed the training.

SECTION 9 – REFERENCE MATERIALS

1. Zhuang and Bradtmiller (2005). Head-and-Face Anthropometric Survey of U.S. Respirator Users, Journal of Occupational and Environmental Hygiene. 2:11, 567-576

2. Zhuang Z, Bradtmiller B, Shaffer RE (2007). New respirator fit test panels representing the current U.S. civilian work force. J Occup Environ Hyg. 2007 Sep;4(9):647-59. doi:

10.1080/15459620701497538. PMID: 17613722.

SECTION 10 – MINIMUM VENDOR QUALIFICATIONS

As a sole source contract, Anthrotech was selected to conduct this training due to their well-known subject matter expertise in anthropometry and past experiences with training NIOSH personnel on the foundations of anthropometry and how to properly identify facial landmarks and measure facial dimensions.

SECTION 11 – ADDITIONAL REQUIREMENTS

Information Security and Privacy

Human Subjects Protections in Research

Does not apply.

Section 508 and Accessibility Requirements

Part A – Provision

Reference HHSAR 352.239-73[8] Electronic Information and [Communication] Technology Accessibility Notice.

[(Deviation)]

[(a) Any offeror responding to this solicitation must comply with established HHS Information and Communication Technology (ICT) accessibility standards. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-79 Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies, products, platforms, information, and documentation meet applicable Section 508 accessibility standards, offerors must submit an appropriate HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), in accordance with the completion instructions. The purpose of the checklists and conformance reports are to assist HHS acquisition and program officials in determining whether proposed ICT supplies, products, platforms, information, and documentation conform to applicable Section 508 accessibility standards. Checklists and ACRs evaluate—in detail— https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat whether the ICT conforms to specific Section 508 accessibility standards and identifies remediation efforts needed to address conformance issues.

(c) If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies, products, platforms, information, documentation, or services support delivered do not conform to the described accessibility standards, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(d) In order to facilitate the Government's determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit an Accessibility Conformance Report, in accordance with its completion instructions and tailored to the requirements in the solicitation. The purpose of the Report is to assist HHS acquisition and program officials in determining whether proposed ICT supplies conform to applicable Section 508 accessibility standards.

The template allows offerors or developers to self-evaluate their supplies and document, in detail, whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the Template are available at https://www.section508.gov/.

(e) Additionally, offerors must provide enough information to assist the Government in determining that the ICT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(f) Respondents to this solicitation must identify any inability to conform to Section 508 requirements.

If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(g) Items delivered as electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/. Materials, other than items incidental to contract management, that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Contracting Officer’s Representative.

(End of provision)]

Part B – Clause

352.239-74[9] Electronic, Information, and Communication Technology Accessibility.

[(Deviation)]

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all information and communication technology (ICT) supplies, products, platforms, information, documentation, and services, or support developed, acquired, maintained or delivered under this contract or order must comply with the Revised 508 Standards, which are located at 36 C.F.R. 1194.1 and Appendices A, B, and C, and are available at https://www.access-board.gov/ict/. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

https://www.section508.gov/ http://508.hhs.gov/ https://www.access-board.gov/ict/ https://www.hhs.gov/web/section-508/index.html

(b) Additional Section 508 accessibility standards applicable to this contract or order are identified as follows:

205 WCAG 2.0 Level A & AA Success Criteria 302 Functional Performance Criteria 502 Inoperability with Assistive Technology 503 Applications 504 Authoring Tools 602 Support Documentation 603 Support Services

If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) In the event of a modification(s) to this contract or order, which adds new ICT supplies or services or revises the type of, or specifications for, supplies, products, platforms, information, documentation, or services support, the Contracting Officer shall require that the Contractor submit a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section- 508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(d) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include ICT supplies, products, platforms, information, documentation, or services support will define the specifications and accessibility standards for the order. In those cases, the Contractor shall be required to provide a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section- 508/accessibility-checklists/index.html) or an ACR (based on the VPAT see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies, products, platforms, information, documentation, or services support conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) The contractor shall identify to the Contracting Officer any perceived exception or exemption to Section 508 requirements for review by the agency Section 508 Program.

https://www.itic.org/policy/accessibility/vpat https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat

SECTION D – CONTRACT CLAUSES

D.1 - FAR 52.252-2 -- CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Overhaul - FAR Part Deviation Guidance | Acquisition.GOV

HHS Acquisition Regulations (HHSAR) Overhaul Initiative | HHS.gov

(End of Clause)

FAR

SOURCE

TITLE AND DATE

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management—Maintenance (Deviation) (RFO Aug 2025) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (Deviation) (RFO Aug 2025) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation)

(RFO Aug 2025) 52.212-2 Evaluation—Commercial Products and Commercial Services (Deviation) (RFO

Aug 2025) 52.212-4 Terms and Conditions—Commercial Products and Commercial Services

(Deviation) (RFO Aug 2025) 52.222-35 Equal Opportunity for Veterans (Deviation) (RFO Aug 2025) 52.222-36 Equal Opportunity for Workers with Disabilities (Deviation) (RFO Aug 2025) 52.222-37 Employment Reports on Veterans (Deviation) (RFO Aug 2025) 52.222-50 Combating Trafficking in Persons (Deviation) (RFO Aug 2025) 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (Deviation) (RFO Aug 2025)

52.222-54 Employment Eligibility Verification (Deviation) (RFO Aug 2025) 52.223-23 Sustainable Products (Deviation) (RFO Aug 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct

2018) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-1 Disputes (Deviation) (RFO Aug 2025) 52.233-3 Protest After Award (Deviation) (RFO Aug 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Deviation) (RFO Aug 2025) 52.240-91 Security Prohibitions and Exclusions (Deviation) (RFO Aug 2025) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/hhsar-overhaul/index.html

52.244-6 Subcontracts for Commercial Products and Commercial Services (Deviation) (RFO Aug 2025)

D.2 - FAR CLAUSES INCORPORATED BY FULL TEXT

352.232-71 Electronic submission of payment requests

(a) Definitions. As used in this clause - Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of Clause)

CDCG.07 Payment by Electronic Funds Transfer (Feb 2018)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer –System for Award Management, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In the case that EFT information is not within the System of Award Management, FAR 52.232-34 requires mandatory submission of Contractor’s EFT information directly to the office designated in this contract to receive that information (hereafter: “designated office”); see below. The contractor shall submit the EFT information within the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Office of Financial Resources at 678-475-4510.

(c) In cases where the contractor has previously provided such information, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed or sent via facsimile after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR) P.O. Box 15580 Atlanta, GA 30333

Or – Fax copy to: 404-638-5342

CDCH.08 Smoke Free Working Environment (May 2009)

In compliance with Department of Health and Human Services (DHHS) regulations, all contractor personnel performing work within CDC/ATSDR facilities shall observe the CDC/ATSDR smoke-free working environment policy at all times. This policy prohibits smoking in all CDC/ATSDR buildings and in front of buildings which are open to the public. This policy is also applicable to contractor personnel who do not work full-time within CDC/ATSDR facilities, but are attending meetings within CDC/ATSDR facilities.

CDCH.12 Observance of Legal Holidays and Administrative Leave (Government Facilities Performance) (Jul 2021)

(a) Holidays - Government personnel observe the following listed days as holidays:

Washington's Birthday Memorial Day Juneteenth Independence Day Labor Day Veterans' Day Thanksgiving Day Christmas Day New Year's Day Columbus Day Martin Luther King Day

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by Presidential proclamation

For purposes of contract performance, the Contractor shall observe the above holidays on the date observed by the Government. Observance of such days shall not be cause for an additional period of performance or entitlement to compensation except as otherwise set forth in the contract. No form of holiday or other premium compensation will be reimbursed; however, this does not preclude reimbursement for overtime work authorized in advance and in writing by the Contracting Officer.

(b) Unscheduled Facility Closures

In the event Government facilities are closed due to inclement weather, potentially hazardous or unsafe conditions, or other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. Notwithstanding the terms herein, the contractor shall comply with any specific contract terms that require a level of ongoing support for critical operations during times of facility closure. The contractor may also continue to provide support under a scheduled telework arrangement in accordance with the terms of the contract if the contract expressly authorizes telework in writing.

(c) Cost Impact

Accounting for costs associated with an unscheduled facility closure is unique to each contract and depends upon a number of factors such as:

i) Contract type, e.g. Fixed Price, Time and Materials, or Cost Reimbursement.

ii) Contractor's established management and accounting practices for unproductive time.

iii) The inclusion and applicability of other contract terms & conditions.

iv) The ability of the contractor to mitigate costs by reassigning employees to work on other contracts, to work from a different facility, or to work remotely from home in accordance with contract telework provisions.

CDCH.14 Records Management Obligations (Jun 2020)

A. Applicability The following applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Centers for Disease Control and Prevention (CDC) records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their CDC contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C.

chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. CDC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of CDC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the Contracting Officer and the Contracting Officer’s Representative. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to CDC control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and CDC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CDC policy.

8. The Contractor shall not create or maintain any records containing any non-public CDC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take CDC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the entire substance of the terms and conditions herein, including this paragraph, in all subcontracts under this contract, and must require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth herein will be attributed to the Contractor.

CDCH.20 Non-Personal Services (Jun 2020)

(a) Personal services shall not be performed under this contract. Although the Government may provide sporadic or occasional instructions within the scope of the contract, the Contractor is responsible for control and supervision of its employees. If the Contractor (including its employees) believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

(b) The Contractor shall comply with, and ensure their employees and subcontractors comply with, CDC Policy titled Contractor Identification and Safeguarding of Non-Public Information (Policy No. CDC-IS- 2006-01). No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work. The Contractor is limited to performing the services identified in the contract statement of work and shall not interpret any communication with anyone as a permissible change in contract scope or as authorization to perform work not described in the contract. All contract changes will be incorporated by a modification signed by the Contracting Officer.

(c) The Contractor shall ensure that all its employees and subcontractor employees working on this contract are informed of the terms and conditions herein. The Contractor agrees that this is a non-personal services contract; and that for all the purposes of the contract, the Contractor is not, nor shall it hold itself out to be an agent or partner of, or joint venture with, the Government. The Contractor shall notify its employees that they shall neither supervise nor accept supervision from Government employees. The substance of the terms herein shall be included in all subcontracts at any tier.

(d) The terms and conditions above do not limit the Government's rights under other terms of the contract, including those related to the Government's right to inspect and accept or reject the services performed under this contract.

SECTION H – PROVISIONS

H.1 - FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR Overhaul - FAR Part Deviation Guidance | Acquisition.GOV

HHS Acquisition Regulations (HHSAR) Overhaul Initiative | HHS.gov

(End of provision) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/hhsar-overhaul/index.html

FAR

SOURCE

TITLE AND DATE

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

52.204-7 System for Award Management—Registration (Deviation) (RFO Aug 2025) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

(Deviation) (RFO Aug 2025) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (Deviation) (RFO Aug 2025) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(Deviation) (RFO Aug 2025) 52.217-5 Evaluation of Options (Deviation) (RFO Aug 2025) 52.222-48 Exemption from Application of the Service Contract Labor Standards for

Maintenance, Calibration, or Repair of Certain Equipment–Certification (Deviation) (RFO Aug 2025)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation) (RFO Aug 2025)