Request for Quotation-RFQSSPR508961.pdf

Request for Quotation: RFQSSPR508961

RFP Description: NOVO DR Inc., Discovery III System 22WNH - Bright XL, and accessories. Brand Name or Equal shall apply.

Hello, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price quotation for the items identified in Attachment C_Bill of Materials for RFQSSPR508961. An award will be made based on the lowest priced, technically acceptable proposal.

Solicitation Number: RFQSSPR508961

Questions Due By: 10/21/2026 at 2:00PM EST Offers Due By: 10/23/2026 at 2:00PM EST Offer Validity Period: 120 days NAICS Code: 334517 – Irradiation Apparatus Manufacturing – 1,200

Employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: NOVO DR Inc., Discovery III System 22WNH - Bright XL, and accessories. Brand Name or Equal shall apply.

Anticipated Subcontract Period of Performance:

To Be Determined

ORNL Procurement Representative: Scott Scarbrough (scarbroughws@ornl.gov)

Summary of Work/Description of Items:

Please see Attachment C – Bill of Materials for RFQSSPR508961

Please provide the following documents in response to this proposal:

Quote: Please provide a firm fixed price quotation, lead-time, country of origin, and the full address the material ships from for the items identified in: Attachment C - Bill of Materials for

RFQSSPR508961

Representations & Certifications: Provide a completed and signed copy of the following attached documents:

Representations and Certifications – Abbreviated – BSD-CS-2260 (03/2026)

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following Terms, Conditions, or Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

mailto:scarbroughws@ornl.gov

Attachment No. Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms and Conditions- Purchase Order Commercial Products & Services Under Simplified Acquisition Threshold- BSD-CS- 2154 (09/30/2026)

Attachment B Prime Contract Flowdowns UT-Battelle Prime Supplemental Flowdowns, Additional Terms and Conditions for Subcontracts/Purchase Orders Under Prime Contract No. DE-AC05- OR22725 (BSD-CS2258, dated 09/30/2026)

Attachment C Bill of Materials Bill of Materials for RFQSSPR508961 Attachment D Representations and Certifications-

Abbreviated Representations and Certifications – Abbreviated – BSD-CS-2260 (03/2026)

Attachment E Commercial Computer Software Commercial Computer Software

Special Provisions:

FAR 52.211-6 Brand Name or Equal shall apply

Commercial Computer Software

Authorized Reseller Requirement The Seller shall be an authorized Reseller of the products or services purchased by this Agreement. All products or services provided by the Seller shall be authorized for sale or use in the U. S. by the original manufacturer.

TAXES—FIXED PRICE (July 2006) FEDERAL, STATE, AND LOCAL TAXES

(a) Definitions. As used throughout this clause, the following terms shall have the meaning set forth below: (1) The term "direct tax" means any tax or duty directly applicable to the completed supplies or services covered by this Agreement, or any other tax or duty from which the Seller or this transaction is exempt. It includes any tax or duty directly applicable to the importation, production, processing, manufacture, construction, sale, or use of such supplies or services; it also includes any tax levied on, with respect to, or measured by sales, receipt from sales, or use of the supplies or services covered by this Agreement. The term does not include transportation taxes, unemployment compensation taxes, social security taxes, income taxes, excess-profits taxes, capital stock taxes, property taxes, and such other taxes as are not within the definition of the term "direct tax" as set forth above in this paragraph. (2) The term "Agreement date" means the effective date of this Agreement if it is a negotiated subcontract, or the date set for the opening of bids if it is an Agreement entered into as a result of formal advertising. (b) Federal Taxes. Except as may be otherwise provided in this Agreement, the Agreement price includes all applicable Federal taxes in effect on the Agreement date. (c) State or Local Taxes. Except as may be otherwise provided in this Agreement, the Agreement price does not include any State or local direct tax in effect on the Agreement date. (d) Evidence of Exemption. The Company agrees, upon request of the Seller, to furnish a tax exemption certificate or other similar evidence of exemption with respect to any direct tax not included in the Agreement price pursuant to this clause; and the Seller agrees, in the event of the refusal of the applicable taxing authority to accept https://contracts.ornl.gov/wp-content/uploads/2026/09/Terms-Conditions-Purchase-Order-Commercial-Products-Services-BSD-CS-2154-09.30.2026.pdf https://contracts.ornl.gov/wp-content/uploads/2026/09/Terms-Conditions-Purchase-Order-Commercial-Products-Services-BSD-CS-2154-09.30.2026.pdf https://contracts.ornl.gov/wp-content/uploads/2026/09/Terms-Conditions-Purchase-Order-Commercial-Products-Services-BSD-CS-2154-09.30.2026.pdf https://contracts.ornl.gov/wp-content/uploads/2026/09/Terms-Conditions-Purchase-Order-Commercial-Products-Services-BSD-CS-2154-09.30.2026.pdf https://contracts.ornl.gov/wp-content/uploads/2026/09/Prime-Flowdown-Clauses-BSD-CS-2258-09.30.2026.pdf https://contracts.ornl.gov/wp-content/uploads/2026/09/Prime-Flowdown-Clauses-BSD-CS-2258-09.30.2026.pdf https://contracts.ornl.gov/wp-content/uploads/2026/09/Prime-Flowdown-Clauses-BSD-CS-2258-09.30.2026.pdf https://contracts.ornl.gov/wp-content/uploads/2026/09/Prime-Flowdown-Clauses-BSD-CS-2258-09.30.2026.pdf https://contracts.ornl.gov/wp-content/uploads/2026/09/Prime-Flowdown-Clauses-BSD-CS-2258-09.30.2026.pdf such evidence of exemption, (1) promptly to notify the Company of such refusal, (2) to cause the tax in question to be paid in such manner as to preserve all rights to refund thereof, and (3) if so directed by the Company to take all necessary action, in cooperation with and for the benefit of the Government, to secure a refund of such tax (in which event the Company agrees to reimburse the Seller for any and all reasonable expenses incurred at its direction). (e) Price Adjustment. If, after the Agreement date, the Federal Government or any State or local Government either (1) imposes or increases (or removes an exemption with respect to) any direct tax, or any tax directly applicable to the materials or components used in the manufacture or furnishing of the completed supplies or services covered by this Agreement, or (2) refuses to accept the evidence of exemption, furnished under paragraph (d), hereof, with respect to any direct tax excluded from the Agreement price, and if under either (1) or (2) the Seller is obliged to and does pay or bear the burden of any such tax (and does not secure a refund thereof), the Agreement price shall be correspondingly increased. If, after the Agreement date, the Seller is relieved in whole or in part from the payment or the burden of any direct tax included in the Agreement price, or any tax directly applicable to the materials or components used in the manufacture or furnishing of the completed supplies or services covered by this Agreement, the Seller agrees promptly to notify the Company of such relief, and the Agreement price shall be correspondingly decreased or the amount of such relief paid over to the Company for the benefit of the Government. Invoices or vouchers covering any increase or decrease in the Agreement price pursuant to the provisions of this paragraph shall state the amount thereof, as a separate added or deducted item, and shall identify the particular tax imposed, increased, eliminated, or decreased. (f) Refund or Drawback. If any tax or duty has been included in the Agreement price or the price as adjusted under paragraph (e) of this clause, and if the Seller is entitled to a refund or drawback by reason of the export or re-export of supplies covered by this Agreement, or of materials or components used in the manufacture or furnishing of the completed supplies or services covered by this Agreement, the Seller agrees that he will promptly notify the Company thereof and that the amount of any such refund or drawback obtained will be paid over to the Company for the benefit of the Government or credited against amounts due from the Company under this Agreement; provided, however, that the Seller shall not be required to apply for such refund or drawback unless so requested by the Company.

Important Dates:

• Questions Due Date: All questions shall be submitted via email to the Procurement Officer identified below by 2:00 PM EST on 10/21/2026.

• Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 2:00 PM EST on 10/23/2026.

Thank you, Scott Scarbrough Procurement Officer Oak Ridge National Laboratory | 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: scarbroughws@ornl.gov UT-Battelle LLC / Contractor to US Department of Energy mailto:scarbroughws@ornl.gov