Request for Quotation RFQSSPR452058.pdf
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- Solicitation number
- RFQSSPR452058
- Issued by
-
Department of Energy
About this file
This is a Request for Quotation (RFQ) from Oak Ridge National Laboratory for cryogenic equipment components. The Fusion Energy Division seeks a firm fixed price quotation for a Sumitomo/Gifford-McMahon Cryocooler with compressor, power cord, hose assembly, cable assembly, and installation kit, or a domestic equivalent. Solicitation number RFQSSPR452058 is open to all qualified vendors under NAICS code 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) with no small business set-aside. Proposals are due by 12:00 PM EST on 03/17/2026 and must remain valid for 120 days. Award will be made to the lowest priced, technically acceptable proposal. The anticipated subcontract period of performance is to be determined.
Respondents must submit three documents: a firm fixed price quote based on Attachment C (Bill of Materials), completed Representations and Certifications – Abbreviated (dated 12/22/2025), and any exceptions to the terms and conditions. The RFQ incorporates by reference ORNL Terms and Conditions for Purchase Orders of Commercial Products & Services Under the Simplified Acquisition Threshold (BSD-CS-2154, dated 01/13/2026) and UT-Battelle Prime Supplemental Flowdown Document for Additional Terms and Conditions for Subcontracts/Purchase Orders Under Prime Contract No. DE-AC05-00OR22725 (dated 01/13/2026). All proposals must be submitted via email to Scott Scarbrough, the Procurement Officer, at scarbroughws@ornl.gov. UT-Battelle LLC is the contractor to the U.S. Department of Energy.
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Request for Quotation: RFQSSPR452058
RFQ Description: The Fusion Energy Division at Oak Ridge National Laboratory is in need of a Sumitomo/Gifford-McMahon Cryocooler, compressor, power cord, hose assembly, cable assembly, and installation kit – OR – Domestic Equivalent.
Hello, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: RFQSSPR452058 Offers Due By: 03/17/2026 at 12:00PM EST Offer Validity Period: 120 days NAICS Code: 334510 - Electromedical and Electrotherapeutic
Apparatus Manufacturing – 1,250 Employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought:
Sumitomo/Gifford-McMahon Cryocooler, compressor, power cord, hose assembly, cable assembly, and installation kit - OR - Domestic Equivalent.
Anticipated Subcontract Period of Performance:
To Be Determined
ORNL Procurement Representative: Scott Scarbrough (scarbroughws@ornl.gov)
Summary of Work/Description of Items:
Please see Attachment C_Bill of Materials for RFQSSPR452058
Please provide the following documents in response to this proposal:
Quote: Please provide a firm fixed price quotation for Attachment C_Bill of Materials for
RFQSSPR452058.
Representations & Certifications: Provide a completed and signed copy of the following attached documents:
• Representations and Certifications – Abbreviated (12/22/2025)
Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled mailto:scarbroughws@ornl.gov
“Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
The following Terms, Conditions, or Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
Attachment No.
Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms and Conditions – Purchase Order Commercial Products & Services Under the Simplified Acquisition Threshold –
BSD-CS-2154 (01/13/2026)
Attachment B Prime Contract Flowdowns UT-Battelle Prime Supplemental Flowdown Document: Additional Terms and Conditions for Subcontracts/Purchase Orders Under Prime Contract No. DE-AC05-
00OR22725 (01/13/2026)
Attachment C Bill of Materials Bill of Materials for RFQSSPR452058 Attachment D Representations and
Certifications Representations and Certifications – Abbreviated (12/22/2025)
Special Provisions: None at the time of Solicitation.
Important Dates:
Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 12:00 PM EST on 03/17/2026.
Thank you, Scott Scarbrough Procurement Officer Oak Ridge National Laboratory | 1 Bethel Valley Road, Oak Ridge, TN 37831 Office Hours: Monday – Friday, 8:00am until 4:00pm Eastern Email: scarbroughws@ornl.gov UT-Battelle LLC / Contractor to US Department of Energy https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2026%2F01%2FTerms-Conditions-Purchase-Order-Commercial-Products-Services-BSD-CS-2154-01.13.2026.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C76ecccd809564e0ad4d208de6d7a9464%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639068570440255535%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=3uOK89ti%2FkPzESw4E9ic%2ByNZSKJV%2FwQNVVSwOJ6Xab0%3D&reserved=0 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