REQUEST_FOR_QUOTATION_Native_Plants_Maintenance_Final.pdf

REQUEST FOR QUOTATION

RFQ 2026-100

Native Plants Maintenance

THIS IS NOT AN ORDER

INSTRUCTIONS: Provide your best price in the unit price column for the services being quoted. If quoting other than specified, indicate brand name part number and include cut sheet. Please read the terms and conditions listed below, complete the requested information, and sign in the space provided below. If not quoting, please indicate “NO QUOTE” and return this form. Interested parties are requested to respond to this RFQ by Electronic proposal submittals. Do not submit hard copies unless otherwise instructed. Email or other means will not be accepted. Vendor Link help can be accessed by calling 407-222-1885, or by emailing support@evendorlink.com. To ensure correct information formatting:

• Submit electronically through Vendor Link.

• Upload files only in Adobe Portable Document Format (PDF), MS Word (.doc or .docx), Adobe Portable Document Format (.pdf); Compressed File (ZIP) formats.

• Enable printing on files submitted.

• Clearly identify the RFQ Number, Name, Submission Date, and Name on the Response Cover Page or letterhead.

• If technical difficulties arise during proposal submission contact Vendor Link technical support at support@evendorlink.com. Any bids received after above stated time and date will not be considered.

It shall be the sole responsibility of the bidder to have their bid electronically delivered electronically through Vendor Link, before the above stated time and date. Bids delayed shall not be considered. However, the City reserves the right, in its sole discretion, to accept a late bid provided the bidder provides sworn, incontrovertible proof the delay was due to delivery factors beyond its control. This reservation of acceptance does not apply to bids that are sent via U.S. Mail. Such bids will not be considered.

Company Name:

E-Mail Address:

City/State/Zip:

Phone No:

FEIN

DUE DATE: TUESDAY, June 30, 2026 By 2:00 PM

EST

Public Bid Opening:

https://teams.microsoft.com/meet/25123407756 9401?p=1H6cufu80z5DQ6EgYk City of Groveland Procurement Department Address: 156 S. Lake Avenue, Groveland, FL 34736 Phone Number: (352) 429-2141 E-Mail Address: procurement@groveland-fl.gov FOB Destination-All transportation charges by the supplier to the City of Groveland.

mailto:procurement@groveland-fl.gov

SCOPE OF WORK

RFQ 2026-100

TITLE: Native Plants Maintenance

It is the intent of this Request for Quote (RFQ) to obtain native plants maintenance service.

The city has small areas of native landscaping throughout the downtown area, and hybrid (native and conventional) landscapes at key public facilities; these locations have been planted since 2020 and are currently maintained by city staff. These sites are described with brief landscape descriptions and locational information.

The following prices are lump sum and inclusive of everything required to perform the work per the specifications and requirements of this RFQ; including but not limited to: overhead, profit, overtime, taxes, fees, tariffs, mobilization, demobilization, travel, tolls, per diem, miscellaneous reimbursable expenses, waste disposal, labor, equipment, tools, and material. All prices must be FOB delivered to City of Groveland, Florida. Vendor is responsible for all freight and delivery costs, if applicable.

The quote shall include continued landscape maintenance of the sites provided here from July 6, 2026 through September 30, 2026. This work is needed to maintain plant coverage, improve floristic quality, enhance aesthetics at city-owned properties, and to ensure that these facilities continue to perform as water quality Best Management Practices (BMP’s) as designed.

All maintenance activities may include but not be limited to hand weeding, hand pruning, weed whipping, mowing, herbicide, replanting, erosion and irrigation repair, and any other identified work required to maintain or improve the existing plant coverage and floristic quality at each project location.

• Portions of the work will be within designated rights-of-way and may require coordination with the Florida Department of Transportation.

• Weekly maintenance will include the removal of any trash or debris, inspection of the irrigation system, and removal of any impediments to water flow. The vendor's responsibility is limited to monitoring and reporting irrigation issues to the City.

• If weedy plant species are present, visits will include hand removal and disposal of undesirable plants, woody plant or branch removal, and any of the services listed above.

• The City will provide replacement plants and the vendor will only provide planting labor.

Qualifications and Certifications

Proposal should list all pertinent qualifications and certifications of team members including but not limited to the following:

• Irrigation Association Certification – Certified Irrigation Technician (CIT)

• Certified Arborist – International Society of Arboriculture (ISA)

• FDOT Temporary Traffic Control (TTC) Training

• Advance Course Water Star Accredited Professional (AP)

• Florida Nursery, Growers, and Landscape Association - Certified Horticultural

Professional (FNGLA FCHP)

• Florida Nursery, Growers, and Landscape Association - Certified Landscape

Maintenance Professional (FNGLA CLMP)

• Certified Pest Control Operator (FDACS)

• Florida Limited Lawn & Ornamental License

CITY OF GROVELAND

PRICE SHEET

RFQ 2026-100

ITEMS PROPOSED SPECIFICATIONS UNIT CYCLES UNIT PRICE TOTAL PRICE

1 Broad Street Right of Way from

Indiana Avenue to Lake Avenue

Weekly 12 Weeks July 6, 2026 - September 30, 2026

2 The Splitter Island of Broad Street between Crittenden Street and Illinois Avenue

Weekly 12 Weeks July 6, 2026 - September 30, 2026

3 SR 50 Wildflower Median eastern city limits at Palatlakaha bridge

Weekly 12 Weeks July 6, 2026 - September 30, 2026

4 Broad Street Flower Basket from Indiana Avenue to Lake Avenue

Monthly 3 Months July 6, 2026 - September 30, 2026

5 North Lake David Park Raingarden FL 50 &, N Lake Ave, Groveland, FL 34736

Monthly 3 Months July 6, 2026 - September 30, 2026

Available to begin on date: _____________

SIGNATURE___________________________________ PRINT ________________________________

ANY PURCHASE ORDER RESULTING FROM THIS QUOTATION WILL BE SUBJECT TO THE

TERMS AND CONDITIONS CONTAINED HEREIN.

Date of Quote__________________________________

Payment Terms ________________________________

Will Deliver By _________________________________

Interested parties are requested to respond to this Request to Quote (RFQ) by electronic proposal submittals. Do not submit hard copies unless otherwise instructed. Vendor Link help can be accessed by calling 407-222-1885, or by emailing support@evendorlink.com.

mailto:support@evendorlink.com

GENERAL TERMS AND CONDITIONS

The terms and conditions of this order must not be changed by quoter. If order is not acceptable, return to the City. Failure of an awarded quoter to deliver according to the Purchase Order or to comply with any of the terms and conditions therein may disqualify him/her from receiving future orders.

• The City reserves the right to cancel this order if not filled within the quoted time, if specified.

• The conditions of this order are not to be modified by any verbal understanding.

• Acceptance of this order includes all terms, prices, delivery instructions, specifications and conditions stated.

• No payment will be made for materials ordered without proper purchase order authorization.

• Invoices and packages must bear this Purchase Order number.

• Please forward all invoices to Accounts Payable: accountspayable@groveland-fl.gov

Quality

The City reserves the right to reject any or all materials/services if, in its judgment, the item/service reflects unsatisfactory workmanship or manufacturing or shipping damages. If any product/service delivered does not meet applicable specifications or if the product/service will not produce the effect that the quoter represents to the City, the quoter shall remove the product or stop the service at no expense to the City. Also, the quoter shall refund to the City any money which has been paid for same. The quoter will be responsible for attorney fees in the event that he/she defaults and court action is required.

Pricing

Give both unit price and extended total. Prices must be stated in units of quantity specified.

All prices for materials to include F.O.B. destination, freight prepaid unless otherwise stated.

Each item must be priced separately and no attempt is to be made to tie any item or items in with any other item or items. No quoter will be allowed to offer more than one price on each item/service even though he/she may feel that he/she has two or more types or styles/services that will meet specifications. Quoter must determine for themselves which to offer.

Prices bid shall be used for payment and these prices shall be deemed to include payment in full for all transportation in delivering all supplies to the point of delivery. All items to be provided under this contract shall be new (not used or reconditioned, and not of such age or so deteriorated as to impair their usefulness or safety), of current production and of the most suitable grade for the purpose intended.

This purchase by the City is tax exempt. Exemption Certificate Number is 85- 8012665901C-

9. The price stated in this bid should exclude Florida State Sales and Use Taxes.

Indemnity

To the fullest extent permitted by laws and regulations, and in consideration of one percent of the Contract Agreement price, the amount of which is included in the Contract Agreement price, the successful Contractor shall indemnify and save harmless the City and its board members, officials, directors, partners, consultants, agents, and employees from and against all claims, suits, actions, damages, or causes of action including claims for any personal injury, loss of life, or damage to property arising during the terms of the resulting Contract Agreement due to the negligence, recklessness, intentional or otherwise wrongful misconduct of Contractor, any subcontractor, sub supplier, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, including but not limited to their agents, employees, invitees, and all other persons in the performance of the services or delivery of goods for which the resulting Contract Agreement was entered into by, and for and against any orders, judgments, or decrees, which may be entered thereto, and from and against all costs, attorney's fees, expenses and liabilities incurred in or by reason of the defense of any such claim, suit or action, and the investigation thereof. Nothing in the award, resulting Contract Agreement, or purchase order shall be deemed to affect the rights, privileges and immunities of the City as set forth in Florida Statute 768.28.

The successful Contractor(s) covenants and agrees to indemnify and save harmless the City and to defend from all cost, expenses, damages, attorney's fees, injury or loss to which the City and/or its board members, officials, directors, partners, consultants, agents, or employees may be subjected by any person, firm, corporation, or organization by reason of any wrongdoing, misconduct, want, or need of care or skill, negligence or default or breach of contract, guaranty, or warranty, by the successful Contractor(s), the Contractor’s subcontractor, sub-supplier, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable.

Packing & Delivery

Packages must be plainly marked with shipper’s name and Purchase Order Number;

charges are not allowed for boxing or crating unless previously agreed upon in writing. All materials must be shipped F.O.B. Destination. The City will not pay freight or expense charges, except by previous agreement. The delivery must actually be affected within the time stated on Purchase Order. the City reserves the right to cancel this order and purchase elsewhere if the quoter fails to meet the delivery date specified on Purchase Order.

Deliveries shall be made between 9:00 a.m. and 3:00 p.m. on regular working days unless otherwise stated. Transport deliveries must be unloaded and ready for inspection prior to 3:00 pm. In case of default by the quoter, the City may procure the articles or services covered by this order from other sources and hold the quoter responsible for any additional cost occasioned thereby.

Hazardous Material Provision

Where applicable, the quoter agrees to furnish the City with a current Material Safety Data Sheet (MSDS) on or before delivery of each and every hazardous chemical or substance purchased which is classified as toxic under Chapter 422, Florida Statutes. Appropriate labels and MSDS’s shall be provided for all shipments. Send MSDS’s and other pertinent data to the City at the “Ship to” address.

Compliance with Laws and Regulations

By its signature on the Contract Agreement, Contractor hereby certifies that it is aware of any and all applicable federal, state and local laws, regulations, orders of courts and/or governmental agencies, ordinances and permitting requirements and further certifies that it has taken or will take all actions necessary to ensure full compliance with such requirements, including full compliance by any subcontractors and/or materialmen employed by Contractor to perform on this Contract Agreement.

Contractor agrees to indemnify and hold the City harmless for any and all claims, losses, penalties, fines and expenses (including, without limitation, any and all reasonable attorney’s and expert’s fees) related to Contractor’s failure, and/or the failure of its subcontractors and materialmen, to abide by the terms of this Solicitation document.

Appeals & Remedies

Any person adversely affected by the decision or intended decision of award must file a written notice of protest to the Manager of Accounting within seventy-two (72) hours (excluding Saturday, Sundays, and legal holidays) after the posting of the City’s decision or intended decision. The City Procurement Department personnel should be contacted to obtain comprehensive written protest procedures prior to filing a written notice of protest.

Compliance with Laws and Regulations

By its signature on the Contract Agreement, Contractor hereby certifies that it is aware of any and all applicable federal, state and local laws, regulations, orders of courts and/or governmental agencies, ordinances and permitting requirements and further certifies that it has taken or will take all actions necessary to ensure full compliance with such requirements, including full compliance by any subcontractors and/or materialmen employed by Contractor to perform on this Contract. Contractor agrees to indemnify and hold the City harmless for any and all claims, losses, penalties, fines and expenses (including, without limitation, any and all reasonable attorney’s and expert’s fees) related to Contractor’s failure, and/or the failure of its subcontractors and materialmen, to abide by the terms of this Section.

Jessica Lunsford Act Compliance

In the event Contractor performs services for the City on the premises of any Lake County School Board property, Contractor hereby certifies that it complies with the Jessica Lunsford Act (Florida Statutes, 2005) and that all employees of Contractor, including the employees of subcontractors, materialmen, agents or anyone else hired by Contractor to perform work under this Contract, accessing such property in the performance of the City -related work have cleared sexual predator/offender and U.S. Department of Justice criminal databases.

Contractor agrees to furnish written proof of such compliance and a list of names of all of persons cleared before accessing any public school property on the City -related work.

Contractor also agrees not to permit any of its employees, or the employees of any subcontractors, materialmen, agents or anyone else hired by Contractor to perform the City -related work, to access Lake County School Board property if they have not been checked or cleared on the databases described herein. In the event Contractor fails to comply with this section, Contractor shall indemnify and hold the City harmless for any and all claims, suits, actions, causes of actions, damages, losses, liability, expenses, or costs, in accordance with the terms and provisions of this Contract governing Contractor’s obligation to indemnify the City. No Waiver of Sovereign Immunity the City Sovereign Immunity. No provision of this contract is intended, or shall be construed, to be a waiver for any purpose by the City of its sovereign immunity, and any accompanying limitations on the City’s liability pursuant to same, as set forth in Florida Statutes, Chapter 768, Section 768.28. No Third-Party Beneficiaries No provisions of this contract shall be construed to benefit in any way any party not a signatory hereto.

Disposal of Hazardous Waste and Used Materials

All hazardous waste and used materials, such as containers, liquids, rags, filters, and solvents, etc. must be disposed of in accordance with all Federal, State and Local regulations. Contractor agrees to indemnify and hold the City harmless for any and all claims, losses, penalties, fines and expenses (including, without limitation, any and all reasonable attorney’s and expert’s fees) related to Contractor’s failure, and/or the failure of its subcontractors and materialmen, to abide by the terms of this Section.

Certification of OSHA and Indemnification

By its signature on the Contract Agreement, Contractor hereby certifies that it is aware of any and all applicable federal and state requirements, including those imposed by rules and regulations of relevant governmental authorities, of the Occupational Safety and Health Act, and further certifies that it has taken and will take all actions necessary to ensure full compliance with such requirements, including compliance by its employees, subcontractors and materialmen (and any person employed by either) for the duration of this Contract. Contractor agrees to indemnify and hold the City harmless for any and all claims, losses, penalties, fines and expenses (including, without limitation, any and all reasonable attorney’s and expert’s fees) related to Contractor’s failure, and/or the failure of its subcontractors and materialmen, to abide by the terms of this Section.

I-9 Verification Compliance and Indemnification

By its signature on the Contract Agreement, Contractor hereby certifies that it is aware of any and all applicable federal immigration law requirements, including, without limitation, Contractor’s obligation to properly verify the legal work status of each of its employees by the filing of a complete and accurate Form I-9. Contractor also acknowledges the importance of ensuring that all personnel accessing any of the City’s property have been properly verified through the I-9 documentation process. Accordingly, Contractor further certifies that it has taken and will take all actions necessary to ensure full compliance with the Form I-9 requirements, and any other applicable immigration law requirements, and shall also ensure the compliance with such requirements by any subcontractors and materialmen employed by Contractor on this Contract Agreement. Contractor agrees to indemnify and hold the City harmless for any and all claims, losses, penalties, fines and expenses (including, without limitation, any and all reasonable attorney’s and expert’s fees) related to Contractor’s failure, and/or the failure of its subcontractors and materialmen, to abide by the terms of this Solicitation document.

Effective January 1, 2021, Contractor certifies, that it has read and understands the requirements under Section 288.061 and 448.095 and will comply with the requirements as stated therein. In accordance with Florida Statutes, Sections and E-Verify system to verify the work authorization status of all its newly hired employees and said employees have passed all e-verification checks. In addition, the Contractor will obtain an affidavit from its subcontractors that the subcontractors’ employees’ work authorization status has been verified through the E-Verify system and said employees have passed all e-verification checks.

Florida Sunshine Law Requirements

Contractor acknowledges that the City, as a local government agency, is subject to public records disclosure requirements contained in Florida Statutes, §119.07, et seq. Contractor further understands that to the extent it should act on behalf of the City in carrying out the terms and conditions of this Contract, it would be subject to the public records retention and other requirements set forth in Florida Statutes, §119.0701.

Contractor acknowledges that it has read and is fully aware of the requirements set forth in Florida Statutes, §119.0701 and agrees to fully comply with the requirements therein to the extent it acts on behalf of the City. Questions regarding the application of Florida Statutes, §119.0701 to this engagement, contact the custodian of public records at (407) 933-9883 or email to: records@groveland-fl.gov.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF RECORDS AT 352-429-2141,

records@groveland-fl.gov, and City of Groveland, 156 S. Lake Avenue, Groveland, Florida, 34736.

Governing Law, Jurisdiction and Venue

This Agreement, and all matters arising directly or indirectly from this Agreement, will be governed by and construed in accordance with the law of the State of Florida without giving effect to the conflicts of laws, provisions or principles thereof. For any legal action, suit, claim, or other proceeding arising out of or in any way connected with this Agreement, each of the parties to this Agreement consents to the exclusive jurisdiction and venue of the state and federal courts sitting in, or having principal jurisdiction over, Lake County, Florida.

Insurance Requirements

The City reserves the right to modify the insurance requirements set forth at any time during the process of solicitation or subsequent thereto. Except as otherwise specified in this contract, the Contractor and the Contractor’s subcontractors of any tier will be required at their own expense to maintain in effect at all times during the performance of the work insurance coverages with limits not less than those set forth below with insurers and under forms of policies satisfactory to the Owner. It shall be the responsibility of the Contractor to maintain adequate insurance coverage and to assure that subcontractors are adequately insured at all times. Failure of the Contractor to maintain adequate coverage shall not relieve him/her of any contractual responsibility or obligation.

• The requirements specified herein as to types, limits, and Owner’s approval of insurance coverage to be maintained by the Contractor and the Contractor’s subcontractors are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Contractor and the Contractor’s subcontractors under this contract.

• For insurance purposes, the title of ownership of materials furnished under this contract shall remain with the Contractor until the Owner receives such materials at the specified destination.

Additional Insured

Upon award, all insurance coverages furnished under this contract, except for Workers’ Compensation and Employer’s Liability, shall include the Owner and its board members, officials, directors, partners, consultants, agents, and employees as additional insured’s with respect to the activities of the Contractor and the Contractor’s subcontractors. These policies shall contain a “cross-liability” or “severability of interest” clause or endorsement.

Notwithstanding any other provision of these policies, the insurance afforded shall apply separately to each insured, named insured, or additional insured with respect to any claim, suit, or judgment made or brought by or for any other insured, named insured, or additional insured as though a separate policy had been issued to each, except the insurer’s liability shall not be increased beyond the amount or amounts for which the insurer would have been liable had only one insured been named. The Owner shall not by reason of their inclusion under these policies incur liability to the insurance carrier for payment of premium for these policies. Any insurance carried by the Owner which may be applicable shall be deemed to be excess insurance and the Contractor’s insurance primary for all purposes despite any conflicting provision in the Contractor’s policies to the contrary.

Termination

Unless otherwise indicated in the Purchase Order, either party may terminate the Contract Agreement, without cause, by giving thirty (30) days advanced written notice to the other party.

****END OF SECTION****

ACCEPTANCE OF TERMS & CONDITIONS

I the undersigned accept in total all the terms and conditions stipulated and referenced in this Request for Quotation document and agree that if a contract is offered or negotiated it will abide by the terms and conditions presented in this Request for Quotation document or as negotiated pursuant thereto. The signature below is an acknowledgment of my full understanding and acceptance of all terms and conditions set forth in the Request for Quotation document or as otherwise agreed to between the parties in writing.

COMPANY NAME

SIGNATURE

NAME, TITLE, TYPED OR PRINTED

MAILING ADDRESS

CITY, STATE, ZIP CODE

FAX NUMBER

E-MAIL ADDRESS

ADDENDA

PROJECT # _________________________________

SOLICITATION TITLE _________________________________

NUMBER _____________ Through ___________

The undersigned bidder acknowledges receipt of the following addenda, which have been considered in preparing this Solicitation (if applicable).

REMINDER: THIS COVER PAGE MUST BE INCLUDED WITH YOUR SUBMITTAL.

Failure to submit with your submittal may be cause for disqualification.

Company Name

Contact Name

Phone Number

Email Address

Signature

CERTIFICATION OF PROPER IDENTIFICATION AND/OR REDACTION OF PROPRIETARY CONFIDENTIAL

BUSINESS INFORMATION AND/OR TRADE SECRET INFORMATION

PROJECT # ________________

PROJECT TITLE: ________________

READ CAREFULLY THIS CERTIFICATION AS YOUR BID RESPONSE IS CONSIDERED A PUBLIC RECORD UNDER FLORIDA STATUTES. ACCORDINGLY, IF SPECIFIC SENSITIVE INFORMATION IN YOUR BID RESPONSE IS NOT PROPERLY LABELED AS “CONFIDENTIAL” OR “TRADE SECRET” INFORMATION, IT

COULD BE SUBJECT TO DISCLOSURE PURSUANT TO FLORIDA PUBLIC RECORD LAW.

City of Groveland (the “City”), as a government agency, is subject to the Florida Public Records Act, Florida Statutes Chapter 119.07, et seq.

Under Florida law, the City is required to disclose all public record information in its possession upon request unless it is statutorily exempt, either under the trade secret exemption, Florida Statutes §812.081, §815.045 or §688.002, or the proprietary confidential business information exemption under Florida Statute §119.0713(4). For purposes of this Certification, the term “Response” includes Bidder’s proposal(s) and/or response(s) to the City’s solicitations. The undersigned Bidder hereby certifies that it has read and familiarized itself with Florida Statutes Chapter 119.07, et seq., and Florida Statutes §812.081, §815.045, §119.0713, and §688.002. Bidder further certifies that it understands that Florida statutes and case law favor disclosure of records and prohibit exempting most information in a response to a government solicitation. Bidder understands that exemptions from public records disclosure are strictly scrutinized; therefore, Bidder certifies that it shall exercise reasonable judgment in specifically labeling information as protected confidential or trade secret information. Bidder acknowledges and further understands that government agencies, like the City, are not required to seek permission to disclose non-exempt public records information upon request but have an affirmative duty to provide such information to requester(s) within a reasonable time.

Therefore, Bidder certifies that it has specifically and appropriately labeled any information as “Confidential” in its Response to the above-referenced solicitation if it meets the statutory definitions of trade secret or proprietary confidential business information described above.

Bidder further understands and agrees that if it fails to properly label “Confidential” specific information in its Response that meets the statutory definitions of trade secret or proprietary confidential business information described above, then the City will consider the information in Bidder’s Response as public record information that is not exempt from public disclosure. Accordingly, Bidder understands and agrees that in the event the City receives a public records request for Bidder’s Response to the above-referenced solicitation, the City will provide full disclosure of Bidder’s Response and accompanying information to the requester(s) unless Bidder has made affirmative efforts to appropriately label its asserted trade secret or proprietary confidential business information as “Confidential.” Bidder understands and agrees that, should a requester either file a lawsuit seeking court-mandated disclosure of previously labeled confidential or trade secret information or give the City an indication that the refusal to disclose information Bidder has labeled as confidential will be challenged, the City reserves the right to reevaluate the exempt status of the information and make preparations to turn the information over. In such event, the City will give Bidder the opportunity to seek a protective order at its own cost and expense. If the requester decides to challenge the matter in a court of law, Bidder agrees to retain counsel (and be solely responsible for its own attorney’s fees and costs) to defend and protect the information it claims is confidential and subject to the statutory exemptions from public records disclosure referenced above. In return for the separate and adequate consideration stated in the above-referenced solicitation, Bidder agrees to indemnify and hold the City harmless from any and all liability and/or expense, including reasonable attorney’s and expert witness fees and court costs, in the event a court finds that any of Bidder’s redacted information is public record and holds the City liable for the requester(s)’ attorney’s fees and court costs for failure to disclose a public record.

CERTIFICATION OF PROPER IDENTIFICATION AND/OR REDACTION OF PROPRIETARY CONFIDENTIAL

BUSINESS INFORMATION AND/OR TRADE SECRET INFORMATION

The City reserves the right to factor this result in any evaluation of bids submitted by Bidder in response to future City solicitations. By submitting a Response to the above-referenced solicitation and signing this form, Bidder agrees that it has and will comply with all applicable requirements of the Florida Public Records Act and will further fully comply in good faith with the terms and conditions of this Certification. This Certification shall remain in effect in full force and effect even after a contract is awarded and executed by the awardee.

Signature: _____________________________________________

Print Name: ___________________________________________

Title: ________________________________________________

Company: ____________________________________________

Date: ________________________________________________

REMINDER: THIS FORM MUST BE INCLUDED WITH YOUR SUBMITTAL. FAILURE TO SUBMIT WITH YOUR

SUBMITTAL MAY BE CAUSE FOR DISQUALIFICATION.

CONFLICT OF INTEREST STATEMENT

1. The undersigned is submitting a proposal/offer for the above project.

2. The undersigned conducted thorough research and provided the information in this statement based on full knowledge.

3. The undersigned confirms that only one submission has been made for this solicitation by the appropriate deadline, and the entity has no financial interest in any other entities submitting proposals for the work.

4. Neither the undersigned nor the entity mentioned has engaged in any activity that restricts the competitive nature of this solicitation, including prior discussions of terms, conditions, pricing, or other offer parameters.

5. The entity and its affiliates, as well as anyone associated with them, are not currently suspended or prohibited from participating in this solicitation or any subsequent contracting by any government.

6. There is no potential conflict of interest between the entity or its affiliates, or anyone associated with them, due to any other clients, contracts, or property interests in this solicitation or the resulting project.

7. I also certify that no member of the entity’s ownership, management, or staff has a vested interest in any City

Departments, or Office, and no member of the entity’s ownership or management is pursuing or has been selected for an elected position within the City. If a conflict of interest arises during the provision of services, I will promptly notify the City in writing.

REMINDER: THIS FORM PAGE MUST BE INCLUDED WITH YOUR SUBMITTAL.

Failure to submit with your submittal may be cause for disqualification.

Company Name

Contact Name

Phone Number

DRUG FREE WORKPLACE COMPLIANCE

SOLICITATION TITLE _________________________________

IDENTICAL TIE BID: Preference shall be given to businesses with drug-free workplace programs.

Whenever two or more quotes which are equal with respect to price, quality, and service are received by the Owner for the procurement of commodities or contractual services, a quote received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. To have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified herein.

4. Notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the solicitation and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any convicted employee.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

I certify that this firm complies fully with the above requirements in accordance with Florida Statute 287.087.

REMINDER: THIS FORM PAGE MUST BE INCLUDED WITH YOUR SUBMITTAL.

Failure to submit with your submittal may be cause for disqualification.

Company Name

Contact Name

Phone Number

ACCESS TO THE CITY OF GROVELAND SYSTEMS AND NETWORKS

CERTIFICATION

PROJECT NUMBER _____________________________

PROJECT NAME _____________________________

The undersigned Bidder certifies to the following:

☐ Bidder is a Class 1 vendor, as that term is defined in the attached City of Groveland Network Access Policy, who, after contract award, would need to connect to the City’s network remotely or locally and interact with the City’s computer systems and networks. By checking this box as a Class 1 Vendor, Bidder, its employees, contractor, subcontractors and agents agree to comply fully with the City’s Network Access Policy, which is attached hereto as Exhibit A, and is incorporated by reference herein, and to be bound by all terms and conditions set forth therein;

OR

☐ Bidder is a Class 2 vendor, as that term is defined in the attached City of Groveland Network Access Policy, who, after contract award, would need to send electronic materials to the City via email, ftp or a permission based upload and may need, therefore, to access the City’s Customer Information System. By checking this box as a Class 2 Vendor, Bidder, its employees, contractor, subcontractors and agents agree to comply fully with the City’s Network Access Policy, which is attached hereto as Exhibit A and is incorporated by reference herein, and to be bound by all terms and conditions set forth herein; OR

☐ Bidder is neither a Class 1 nor a Class 2 vendor, as Bidder’s goods or services will not require bidder to access the City’s computer systems or networks for any reason at any time. By submitting a response to the City’s above-referenced solicitation and signing this form, Bidder agrees its marking of the appropriate box shall bind Bidder fully to the City’s Network Access Policy applicable to its status and will fully comply in good faith with the terms and conditions of the City’s Network Access Policy and this Certification. This Certification shall remain in full force and effect even after a contract is awarded and executed by the awardee.

Company Name: _________________________________ Signature: ______________________________

Network Access Agreement By proceeding to access the City’s network or data resources, the vendor, contractor, or government agency agrees to abide by and accept the City’s terms of use as follows: Recitals the City’s continues to increase its reliance on IT systems and automation. This presents a growing risk of business disruption, negative financial impact and loss of reputation capital in the event those automated systems are compromised. Cybersecurity threats can occur internally or externally, not only by attackers, but by negligent employees or via malfeasance in the supply chain. The City’s IT systems are highly secure and regularly inspected and mitigated for an entire range of malware and vulnerabilities. When service providers or consultants connect to the City’s network, the City inherits the security risk of those vendor’s systems, extending the potential for breach, ransom, malware, or disruption. Vendors, contractors or government offices are entities that connect to the City’s network remotely or locally and interact with the City’s systems. This interaction includes tasks such as application development, modification of business systems code or system configurations, or access to the City’s data. The scope of work for these activities includes but is not limited to retrieving information from the City’s databases or uploading files or programs information into the City’s system. These represent the highest risk to the City’s. By connecting to the City’s network, the company, government, or individual acknowledges that it is responsible to: Proactively assure mutual cyber hygiene, the City’s requires vendors, consultants, and partners (i.e., sister government agencies, local, state or federal) to stipulate their adherence to reasonable cybersecurity standards based on the level of their interaction with the City’s systems and Contractor agrees to adhere to the terms and conditions stated in this Agreement governing its access to the City’s systems. Agreement In return for consideration, the receipt and sufficiency of which is acknowledged, the Parties agree as follows:

Section 1. Access Requested and Consideration. The Contractor acknowledges that it will obtain access to the City’s network through a formal request process, stating the name of the user, reason for connection and how long the access will be needed for. In exchange for allowing access to the City’s network, the vendor, contractor, government agency or individual agrees to the terms and conditions governing such network access stated in this Agreement.

Section 2. Assurances of Best Practices governing Cybersecurity. The vendor, contractor or government agency agrees to demonstrate best practices for cybersecurity on their network systems that connect to the City’s and upon request may be asked to provide a System & Organization Control (SOC) report or an equivalent assurance statement that demonstrates compliance with cybersecurity standards. Access to the City’s network may be suspended until a SOC report is provided.

a. The Contractor acknowledges and affirms the importance of maintaining strong cybersecurity hygiene, including, but not limited to, installing, and maintaining up-to-date antivirus protection, malware prevention, and reasonable firewall protection.

Section 3. Grant of Access to the City’s to Scan and Verify Certain Contractor Connections and Equipment. Upon connecting to the City’s, the vendor, contractor, government agency or individual acknowledges and agrees that its equipment and connections are subject to internet security scans, including but not limited to port scanning, location verification, and vulnerability assessments during the period of the connection.

a. The vendor, contractor, government agency or individual acknowledges and agrees that it may be blocked from the City’s network until identified vulnerabilities are remediated.

Section 4. Notification in the event of Cybersecurity attack. The vendor, contractor, government agency or individual acknowledges that a cybersecurity attack on its network could very well compromise the City’s network. In such an event, reaction time to minimize the damage from such penetration of the City ’s network would be of the essence, thus the vendor, contractor, government agency or individual agrees that in the event of a confirmed cybersecurity attack on their network, they will promptly notify the City within two (2) hours of the attack becoming known to the vendor, contractor, government agency or individual.

The vendor, contractor, government agency or individual acknowledges that such notification to the City is necessary for the City to protect its own network, customers and cybersecurity assets as well enabling the City to meet its obligations to notify local, state or federal authorities pursuant to state or federal law. The vendor, contractor, government agency or individual shall provide all necessary information related to the security incident, including its nature, scope, and potential risks, to facilitate appropriate response and mitigation actions by the City.

Section 5. Indemnification. In return for the separate consideration of the City granting the vendor, contractor, government agency or individual access to its network, the vendor, contractor, government agency or individual agrees to defend and hold harmless the City, its employees, board members, or agents from any and all loss, costs, expenses (including reasonable attorney’s fees and expert witness fees) or liability arising from vendor, contractor, government agency or individual’s failure to:

(a) notify the City of a cybersecurity attack as required by this Network Access Agreement; or

(b) meet all other terms and conditions of this Network Access Agreement.

Section 6. Term. This Agreement will be in effect from the moment a connection to the City’s network is made and remain in effect up to 6 months thereafter—as determined by post issues caused by infection or compromise at the fault of the vendor, contractor, government agency or individual.

EXPERIENCE, REFERENCES AND CERTIFICATION

PROJECT _____________________________

PROJECT _____________________________

The Bidder must be a provider currently doing business with the general public, currently servicing a minimum of four (4) commercial accounts equal in size and similar experience to the scope of this solicitation, and be properly licensed to do business in the State of Florida. The Bidder(s), under its current business name, must also have a minimum of one (1) consecutive year of verifiable experience servicing commercial accounts equal in size and similar experience to the scope of this solicitation.

REFERENCE #1

COMPANY NAME _____________________________________________________________

CONTACT NAME _____________________________________________________________

PHONE NUMBER _____________________________________________________________

EMAIL ADDRESS _____________________________________________________________

PROJECT DESCRIPTION _____________________________________________________________

PROJECT AMOUNT _____________________________________________________________

DATE COMPLETED _____________________________________________________________

REFERENCE #2

COMPANY NAME _____________________________________________________________

CONTACT NAME _____________________________________________________________

PHONE NUMBER _____________________________________________________________

EMAIL ADDRESS _____________________________________________________________

PROJECT DESCRIPTION _____________________________________________________________

EXPERIENCE, REFERENCES AND CERTIFICATION

REFERENCE #3

CONTACT NAME _____________________________________________________________

PHONE NUMBER _____________________________________________________________

EMAIL ADDRESS _____________________________________________________________

PROJECT DESCRIPTION _____________________________________________________________

REFERENCE #4

CONTACT NAME _____________________________________________________________

PHONE NUMBER _____________________________________________________________

EMAIL ADDRESS _____________________________________________________________

PROJECT DESCRIPTION _____________________________________________________________

Company Name: _________________________________ Signature: ______________________________

PRICE SCHEDULE CERTIFICATION

PROJECT # XXX #XXXX-2026

PROJECT TITLE: XXX

The parties hereto agree and understand that written notice, mailed or delivered to the last known mailing address, with copy to last known email address shall constitute sufficient notice to the Owner and the Contractor. All notices required and/or made pursuant to this Contract Agreement to be given to the Owner and the Contractor shall be in writing and given by way of the United States Postal Service, first class mail, postage prepaid, addressed to the following addresses of record:

OWNER: CITY OF GROVELAND FLORIDA

PROCUREMENT DEPARTMENT

156 S LAKE DRIVE

GROVELAND, FLORIDA 34736

CC:

Business Name: _____________________________________________________________________________

Contact Name: ______________________________________________________________________________

Address: ______________________________________________________________________________

Email Address: ______________________________________________________________________________

Phone Number: ______________________________________________________________________________

Signature: ______________________________________________________________________________

STATEMENT OF COMPLIANCE & EXCEPTIONS

☐ WE DO NOT TAKE EXCEPTION TO THE SOLICITATION/SPECIFICATIONS

☐ WE TAKE EXCEPTION TO THE SOLICITATION / SPECIFICATIONS AS FOLLOWS:

Bidder’s failure to reference and delineate exceptions in this Statement of Compliance and signature on same constitutes a complete waiver by Bidder of any exceptions to any of the terms and conditions of this Solicitation/Specifications. Bidder’s signature below constitutes Bidder’s understanding, acknowledgement and agreement that it is bound by all the terms and conditions of this Solicitation/Specifications unless Bidder sets forth its written exceptions above.

REMINDER: THIS FORM PAGE MUST BE INCLUDED WITH YOUR SUBMITTAL.

Company Name

Contact Name

Phone Number

PRICE SCHEDULE CERTIFICATION

SOLICITATION TITLE _________________________________

Bidder shall submit bid pricing in the format as requested to expedite and simplify the process of evaluation; to ensure each bid receives the same orderly review. Bids containing escalations and/or footnotes indicating changes or negotiations in pricing may be disqualified.

I/we, the undersigned, hereby declare that we have carefully reviewed the solicitation documents and with full knowledge and understanding of the aforementioned herewith submit our bid. We Understand that the solicitation in its entirety is made part of any agreement between The City of Groveland and the successful bidder.

I/we, the undersigned, as authorized signatory to commit the firm, do hereby accept in total all the terms and conditions stipulated and referenced in the solicitation document and do hereby agree that if a Contract Agreement is offered or negotiated it will abide by the terms and conditions presented in the solicitation document.

I/we, the undersigned, agrees to the terms of the solicitation documents, local conditions, and the cost of the work at the place(s) where the work is to be done, hereby proposes and agrees to perform within the time stipulated, all work required in accordance with the scope of services and other documents including any and all addenda, for the price set forth herein.

I/we, the undersigned, acknowledge full understanding and acceptance of all the terms and conditions set forth in the solicitation document or as otherwise agreed to between the parties per Section 1, Paragraph 49. Contract Not Affected by Oral Agreement.

Company Name

Contact Name

Phone Number

PROPOSED SCHEDULE OF SUBCONTRACTORS

SOLICITATION TITLE _________________________________

☐ CHECK HERE IF NO SUBCONTRACTORS WILL…