Request for Quotation 19NL8026Q0023 Automobile Purchase US Embassy The Hague Netherlands.pdf

EMBASSY OF THE UNITED STATES OF AMERICA

John Adams Park 1, 2244 BZ Wassenaar The Netherlands

August 12, 2026

Dear Prospective Quoter:

Subject: Request for Quotation -19NL8026Q0023 — Automobile Purchase

The Embassy of the United States of America, The Hague, invites qualified offerors to submit their most competitive quotation for the supply and delivery of one (1) Mid-Size

SUV in accordance with the specifications and requirements outlined below. This acquisition is conducted under Simplified Acquisition Procedures (FAR Part 13), as the estimated value falls within the Simplified Acquisition Threshold, and is set aside for full and open competition.

Offerors must meet or exceed the following minimum specifications. Offerors must read this RFQ, including all incorporated provisions and clauses, in its entirety before submitting an offer.

Pricing: Please submit your offer by completing Standard Form 18 (boxes 11, 12, 13, 14, 15 & 16), attached separately.

VEHICLE SPECIFICATIONS: Mid-Size SUV (1 Vehicle)

General Requirements

• Vehicle Type: Mid-Size SUV

• Quantity: One (1) Vehicle

• Configuration: Four-door

• European Specification (EU Spec) Vehicle

• Intended Use: Official operations and high-level representational visits in the

Netherlands

SBU - CONTRACTING AND ACQUISITIONS

Powertrain and Performance

• Engine: 2.0-liter turbocharged, 4-cylinder engine (minimum)

• Minimum Output: 245+ horsepower

• Fuel Type: Petrol

• Drive Type: All-Wheel Drive (AWD) / 4WD minimum

• Transmission: Automatic (minimum 8-speed or equivalent)

Additional Requirements

• Black interior (Leather seats)

• Privacy glass

• European odometer

• European GPS navigation system

• Side airbags

• Bluetooth hands-free audio system

• Rear park assist camera

• Parking assist

• Heated front seats (driver & passenger)

• Air conditioning

• 18" light wheels/rims

Safety and Driver Assistance Features

• Anti-lock Braking System (ABS)

• Driver, front passenger, side, rear side, and knee airbags

• Driver Assistance System (active steering assistance, braking assistance)

• Adaptive Cruise Control

• Lane Keep Assist / Lane Departure Warning

• Parking Assistance System, Rear View Camera, 360-Degree Camera System

• Pedestrian Protection System, Stepping-Out Warning System

• Modern active and passive safety features

Exterior Requirements

• Exterior Color: White (metallic) is preferred; however, this is not a mandatory requirement. Offerors may propose alternative exterior colors consistent with standard manufacturer offerings, provided all other technical specifications are met. (Optional addition: "The Government reserves the right to consider preferred-color vehicles more favorably during evaluation, at the discretion of the Contracting Officer, if all other factors are equal.")

• LED headlights with adaptive cornering function

• Fog lights, roof rails

• Alloy wheels with simple design for ease of cleaning

• European odometer

• Variable power steering

Utility and Towing

• Emergency Spare Wheel or Run-Flat Tire System

Warranty and Maintenance

• Minimum two (2) year manufacturer/dealer warranty

• Minimum two (2) years scheduled maintenance included

• New equipment only; remanufactured or "gray market" vehicles will not be accepted

Trade-In Vehicle

The Embassy will offer the following vehicle for trade-in as part of this acquisition. The vehicle is offered AS IS, WITH ALL FAULTS, and the U.S. Government makes no warranties, express or implied, as to its condition, fitness for use, or merchantability.

Description Plate / VIN Model Year Color Mileage (approx.)

BMW X1 WBA11AB0X0J936627 2019 White 12,396 miles

Description Plate / VIN Model Year Color Mileage (approx.)

19,949 km

Evaluation of Trade-In: Offerors are encouraged, but not required, to include a trade-in value for the vehicle described above as part of their quotation. The U.S. Government will evaluate quotations both with and without the trade-in vehicle exchange and will select the offer that is most advantageous to the Government, price and other factors considered. Offerors should clearly separate and identify the trade-in value, if offered, from the total quoted price for the new vehicle.

Important Notice — Diplomatic Vehicle: The trade-in vehicle described above is a

U.S. Government diplomatic vehicle. The selected offeror shall be solely responsible for all costs, procedures, and documentation associated with the transfer of ownership/title, and for any and all applicable taxes and fees owed to Dutch authorities, including but not limited to Value Added Tax (VAT) and the Belasting van Personenauto's en

Motorrijwielen (BPM, or Dutch vehicle registration tax). The U.S. Government assumes no responsibility for such costs, taxes, or the registration process following transfer.

Delivery

Delivery shall be made to: United States Embassy, John Adams Park 1, 2244 BZ

Wassenaar, The Netherlands

Delivery terms shall be FOB Destination OCONUS (Outside Continental United States).

The seller shall be responsible for all shipping costs and risk of loss prior to actual delivery at the specified destination.

Submission Instructions

Quotations shall be submitted in English via email to: TheHagueContracts@state.gov and marked with the RFQ number 19NL8026Q0023

Quotations are due by September 11, 2026, at 5:00 p.m. (local time). No quotations will be accepted after this time.

Submissions must be in MS Word 2007/2010, MS Excel 2007/2010, or Adobe Acrobat

(PDF) format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files attached to separate emails, with each file not exceeding 30MB.

mailto:TheHagueContracts@state.gov

For a quotation to be considered, you must also complete and submit the following:

1. SF-18 (attached separately)

2. Proof of SAM Registration

3. Trade-in value offer (optional, if applicable — see Trade-In Vehicle section above)

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer, as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror's proposal non-responsible, and no further consideration will be given.

Questions

Questions regarding this solicitation should be submitted as early as possible to:

TheHagueContracts@state.gov

Questions must be received on or before Monday, August 24, 2026, at 10:00 a.m. (local time). Questions received after this date/time may not be considered.

Competition Type

This acquisition is unrestricted and conducted on the basis of full and open competition.

No small business set-aside applies.

NAICS Code: 441110 (New Car Dealers) Small Business Size Standard: $50 million

(average annual receipts) — informational only, since no set-aside applies.

Award

This acquisition is conducted under Simplified Acquisition Procedures (FAR Part 13), as the estimated value does not exceed the Simplified Acquisition Threshold.

314 FAM 221.5, Three Acquisition Methods

The U.S. Government intends to award a Purchase Order to the responsible offeror submitting the lowest-priced quotation that is technically acceptable, evaluated with or without the trade-in vehicle exchange, whichever is most advantageous to the

Government. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors with regard to price quotations submitted.

This RFQ does not commit U.S. Embassy The Hague to make any award. The Embassy

SBU - CONTRACTING AND ACQUISITIONS

https://www.sam.gov/ mailto:TheHagueContracts@state.gov may cancel this RFQ, or any part of it, at any time. The Contracting Officer reserves the right to reject any and all quotations and to waive any information or minor irregularities in quotations received.

Tax Exemption

The Embassy is exempt from local taxes. All quotations shall exclude applicable taxes.

Tax exemption documentation will be provided upon request.

(Note: This tax exemption applies to the Embassy's purchase of the new vehicle. It does not extend to the trade-in vehicle transaction — see Diplomatic Vehicle Notice above.)

Sincerely, Jonathan P. Wedd Contracting Officer

Enclosures: SF-18, Clauses (below)

APPLICABLE PROVISIONS AND CLAUSES (Simplified Acquisition — FAR Part 13)

THE FOLLOWING PROVISIONS/CLAUSES ARE INCORPORATED BY

REFERENCE:

Number Title Date

52.204-7 System for Award Management JAN 2026

52.204-8 Annual Representations and Certifications JAN 2026

52.204-13 System for Award Management Maintenance JAN 2026

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.213-2 Invoices SEP 1999

52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than

Commercial Products and Commercial Services)

MAR 2026

52.225-14 Inconsistency Between English Version and Translation of

Contract

FEB 2000

52.228-4 Workers' Compensation and War-Hazard Insurance APR 1984

52.229-6 Taxes–Foreign Fixed-Price Contracts JUL 2025

52.229-12 Tax on Certain Foreign Procurements AUG 2025

52.232-39 Unenforceability of Unauthorized Obligations JUNE 2013

52.233-2 Service of Protest JAN 2026

52.233-3 Protest After Award JAN 2026

52.233-4 Applicable Law for Breach of Contract Claim JAN 2026

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2026)

652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD

POLICY AND PROCEDURES (FEB 2015)

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS

WITHIN THE UNITED STATES (JUL 1988)

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD

(AUG 1999)

652.243-70 NOTICES (AUG 1999)

652.247-71 SHIPPING INSTRUCTIONS (FEB 2015)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015) —

Interested parties may contact the Management Counselor, Glenn Tosten, TostenG@state.gov, +31-70-3102213, or the Department of State Acquisition

Ombudsman.

REPRESENTATIONS AND CERTIFICATIONS

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2026)

— Offerors who have completed the annual representations and certifications electronically via SAM.gov need only reference their SAM profile in their quotation.

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS — NOTICE AND

REPRESENTATION (AUG 2025)

Small Business Representation (informational only — no set-aside applies) —

Offeror represents that it [ ] is / [ ] is not a small business concern under NAICS code 441110 (size standard: $50 million average annual receipts).

mailto:TostenG@state.gov

PAGE OF PAGESREQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS x IS NOT A SMALL BUSINESS SET-ASIDE 10 10

1. REQUEST NO.

19NL8026Q0023

2. DATE ISSUED

08/12/2026

3. REQUISITION/PURCHASE REQUEST NO.

MPR0625120

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

AMERICAN EMBASSY THE HAGUE

John Adams Park 1, 2244BZ Wassenaar, ATTN: GSO/PROCUREMENT

THE HAGUE 2244 BZ

NETHERLANDS

6. DELIVER BY (Date) 12/30/2026

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

TELEPHONE NUMBER

7. DELIVERY

x FOB DESTINATION

OTHER

(See Schedule)

9. DESTINATION

NAME

Danielle H Schoenmakers

AREA CODE NUMBER

+31 70 310.2214

8. TO:

a. NAME OF CONSIGNEE

AMERICAN EMBASSY THE HAGUE

a. NAME b. COMPANY b. STREET ADDRESS

John Adams Park 1, ATTN: The Hague GSO

c. STREET ADDRESS c. CITY

Wassenaar

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

2244 BZ

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

09/11/2026 5 PM LOCAL TIME

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%)

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

16. SIGNERb. STREET ADDRESS

b. TELEPHONE

c. COUNTY

a. NAME (Type or print)

AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

X

001 PURCHASE OF ONE MID SIZE SUV AS PER ATTACHED RFQ

FOR US EMBASSY THE HAGUE, NETHERLANDS.