Request for Quotation -19NL8026Q0020 Automobile Purchase The Hague NL.pdf

EMBASSY OF THE UNITED STATES OF AMERICA

John Adams Park 1, 2244 BZ Wassenaar The Netherlands

July 22, 2026

Dear Prospective Quoter:

Subject: Request for Quotation -19NL8026Q0020 — Automobile Purchase

The Embassy of the United States of America, The Hague, invites qualified offerors to submit their most competitive quotation for the supply and delivery of one (1) Sports Utility Vehicle (SUV) in accordance with the specifications and requirements outlined below. This acquisition is conducted under Simplified

Acquisition Procedures (FAR Part 13), as the estimated value falls within the

Simplified Acquisition Threshold, and is set aside for full and open competition.

Offerors must meet or exceed the following minimum specifications. Offerors must read this RFQ, including all incorporated provisions and clauses, in its entirety before submitting an offer.

Pricing: Please submit your offer by completing Standard Form 18 (boxes 11, 12, 13, 14, 15 & 16), attached separately.

VEHICLE SPECIFICATIONS: Luxury SUV (1 Vehicle)

General Requirements

• Vehicle Type: Luxury Sports Utility Vehicle (SUV)

• Quantity: One (1) Vehicle

• Configuration: Four-door SUV

• European Specification (EU Spec) Vehicle

• Intended Use: Official operations and high-level representational visits in the

Netherlands

Powertrain and Performance

• Engine: 2.0-liter, 4-cylinder engine

SBU - CONTRACTING AND ACQUISITIONS

• Minimum Output: 240 horsepower

• Fuel Type: Gasoline / Mild Hybrid

• Drive Type: All-Wheel Drive (AWD)

• Transmission: Automatic

Dimensions and Capacity

• Seating Capacity: 5 passengers

• Minimum Baggage Capacity: 400 liters

• Length: 4,400 mm – 4,450 mm

• Width: 2,000 mm – 2,050 mm (mirrors extended); 1,850 mm – 1,920 mm

(mirrors folded)

• Wheelbase: 2,700 mm – 2,710 mm

Interior Requirements

• Black or Dark Grey interior finish

• Electronically adjustable front seats

• Driver seat memory function

• Heated front seats

• Climate control system with air conditioning

• Bluetooth hands-free audio system

• Smartphone integration package (Apple CarPlay, Android Auto)

• Wireless charging pad

• European GPS navigation system with GPS/GSM antenna

• Netting/pockets on rear of front seats

• Privacy/tinted rear glass

Safety and Driver Assistance Features

• Anti-lock Braking System (ABS)

• Driver, front passenger, side, rear side, and knee airbags

• Driver Assistance System (active steering assistance, braking assistance)

• Adaptive Cruise Control

• Lane Keep Assist / Lane Departure Warning

• Parking Assistance System, Rear View Camera, 360-Degree Camera System

• Pedestrian Protection System, Stepping-Out Warning System

• Modern active and passive safety features

Exterior Requirements

• Exterior Colors: Black, Grey, or Dark Blue

• LED headlights with adaptive cornering function

• Fog lights, roof rails

• Alloy wheels with simple design for ease of cleaning

• European odometer

• Variable power steering

Utility and Towing

• Emergency spare tire

• Tow capacity: Approximately 1,600 kg

Warranty and Maintenance

• Minimum three (3) year manufacturer/dealer warranty

• Minimum two (2) years scheduled maintenance included

• New equipment only; remanufactured or "gray market" vehicles will not be accepted

Delivery

Delivery shall be made to:

United States Embassy John Adams Park 1 2244 BZ Wassenaar The Netherlands

Delivery terms shall be FOB Destination OCONUS (Outside Continental United

States). The seller shall be responsible for all shipping costs and risk of loss prior to actual delivery at the specified destination.

Submission Instructions

Quotations shall be submitted in English via email to:

TheHagueContracts@state.gov

Quotations are due by August 24, 2026, at 5:00 p.m. (local time). No quotations will be accepted after this time.

Submissions must be in MS Word 2007/2010, MS Excel 2007/2010, or Adobe

Acrobat (PDF) format. The file size must not exceed 30MB. If the file size exceeds

30MB, the submission must be made in separate files attached to separate emails, with each file not exceeding 30MB.

For a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer, as prescribed under FAR

4.1102. Failure to be registered at time of proposal submission may deem the offeror's proposal non-responsible, and no further consideration will be given.

Questions

Questions regarding this solicitation should be submitted as early as possible to:

TheHagueContracts@state.gov

Questions must be received on or before Monday, August 10, 2026, at 10:00 a.m.

(local time). Questions received after this date/time may not be considered.

Competition Type

This acquisition is unrestricted and conducted on the basis of full and open competition. No small business set-aside applies.

SBU - CONTRACTING AND ACQUISITIONS

mailto:TheHagueContracts@state.gov https://www.sam.gov/ mailto:TheHagueContracts@state.gov

NAICS Code: 441110 (New Car Dealers) Small Business Size Standard: $50 million (average annual receipts) — informational only, since no set-aside applies.

Award

This acquisition is conducted under Simplified Acquisition Procedures (FAR Part

13), as the estimated value does not exceed the Simplified Acquisition Threshold.

314 FAM 221.5, Three Acquisition Methods

The U.S. Government intends to award a Purchase Order to the responsible offeror submitting the lowest-priced quotation that is technically acceptable. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors with regard to price quotations submitted.

This RFQ does not commit U.S. Embassy The Hague to make any award. The

Embassy may cancel this RFQ, or any part of it, at any time. The Contracting

Officer reserves the right to reject any and all quotations and to waive any information or minor irregularities in quotations received.

Tax Exemption

The Embassy is exempt from local taxes. All quotations shall exclude applicable taxes. Tax exemption documentation will be provided upon request.

Sincerely, Jonathan P. Wedd

Contracting Officer

Enclosures: (as stated) https://fam-usdos.msappproxy.net/FAM/14FAM/14FAM0220.html#M221_5

APPLICABLE PROVISIONS AND CLAUSES (Simplified Acquisition — FAR Part 13)

THE FOLLOWING PROVISIONS/CLAUSES ARE INCORPORATED BY

REFERENCE:

Number Title Date

52.204-7 System for Award Management JAN 2026

52.204-8 Annual Representations and Certifications JAN 2026

52.204-13 System for Award Management Maintenance JAN 2026

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.213-2 Invoices SEP 1999

52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than

Commercial Products and Commercial Services)

MAR 2026

52.225-14 Inconsistency Between English Version and Translation of

Contract

FEB 2000

52.228-4 Workers' Compensation and War-Hazard Insurance APR 1984

52.229-6 Taxes–Foreign Fixed-Price Contracts JUL 2025

52.229-12 Tax on Certain Foreign Procurements AUG 2025

52.232-39 Unenforceability of Unauthorized Obligations JUNE 2013

52.233-2 Service of Protest JAN 2026

52.233-3 Protest After Award JAN 2026

52.233-4 Applicable Law for Breach of Contract Claim JAN 2026

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2026)

652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD

POLICY AND PROCEDURES (FEB 2015)

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS

WITHIN THE UNITED STATES (JUL 1988)

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD

(AUG 1999)

652.243-70 NOTICES (AUG 1999)

652.247-71 SHIPPING INSTRUCTIONS (FEB 2015)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015) —

Interested parties may contact the Management Counselor, Glenn Tosten, TostenG@state.gov, +31-70-3102213, or the Department of State Acquisition

Ombudsman.

REPRESENTATIONS AND CERTIFICATIONS

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2026)

— Offerors who have completed the annual representations and certifications electronically via SAM.gov need only reference their SAM profile in their quotation.

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS — NOTICE AND

REPRESENTATION (AUG 2025)

Small Business Representation (informational only — no set-aside applies) —

Offeror represents that it [ ] is / [ ] is not a small business concern under NAICS code 441110 (size standard: $50 million average annual receipts).

mailto:TostenG@state.gov

PAGE OF PAGESREQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS x IS NOT A SMALL BUSINESS SET-ASIDE 8 8

1. REQUEST NO.

19NL8026Q0020

2. DATE ISSUED

07/22/2026

3. REQUISITION/PURCHASE REQUEST NO.

PR16032191

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

AMERICAN EMBASSY THE HAGUE

John Adams Park 1, 2244BZ Wassenaar, ATTN: GSO/PROCUREMENT

THE HAGUE 2244 BZ

NETHERLANDS

6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

TELEPHONE NUMBER

7. DELIVERY

x FOB DESTINATION

OTHER

(See Schedule)

9. DESTINATION

NAME

Danielle H Schoenmakers

AREA CODE NUMBER

8. TO:

a. NAME OF CONSIGNEE

AMERICAN EMBASSY THE HAGUE

a. NAME b. COMPANY b. STREET ADDRESS

John Adams Park 1, ATTN: The Hague GSO

c. STREET ADDRESS c. CITY

Wassenaar

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

2244 BZ

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

08/24/2026

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%)

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

16. SIGNERb. STREET ADDRESS

b. TELEPHONE

c. COUNTY

a. NAME (Type or print)

AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

Supply & Delivery of one (1) Sports Utility Vehicle (SUV) as per requirements specified in attached Statement of Work. (RFQ-19NL80-26-Q-0010)

070-310-2214

October 31, 2026