REQUEST FOR QUALIFICATIONS_Idaho Springs Mobility Hub (BS5-23-24)_final.docx

REQUEST FOR QUALIFICATIONS (RFQ) NO. 2024-4

CITY OF IDAHO SPRINGS, COLORADO

DOWNTOWN MOBILITY PLAN

GENERAL PLANNING AND ENGINEERING SERVICES

ISSUE DATE: July 17, 2024

DUE DATE: August 6, 2024 – 5:00 p.m. MT

CONTACT:

Andrew Marsh admin@idahospringsco.com 303-567-4421

CITY OF IDAHO SPRINGS, COLORADO

REQUEST FOR QUALIFICATIONS (RFQ)

DOWNTOWN MOBILITY PLAN GENERAL ENGINEERING SERVICES

The City of Idaho Springs (City) is soliciting Statements of Qualifications (SOQ) from qualified consulting firms to provide Consulting Services in support of the City’s Downtown Mobility Plan for the area northeast of Exit 240 on Interstate 70 (I-70). The Downtown Mobility Plan is estimated at $40 million in program costs and includes the following major elements:

· Mobility Hub/Transit Center to accommodate multiple transit options such as the Colorado Department of Transportation’s Bustang, Snowstang and Pegasus, Clear Creek County’s Roundabout, Greyhound, Loveland Ski Area’s employee bus, ride sharing, and park and ride.

· Parking Structure to accommodate approximately 280 vehicles with certain spaces designated for transit and electric vehicle charging.

· Parking Lot improvements to the existing central and east downtown parking lots to maximize efficiency and traffic flows.

· Roundabout on the north side of Exit 240 to circulate vehicles between the on and off ramps of I-70, the mobility hub and parking structure, and the existing downtown streets.

· Miner Street improvements to reconstruct the street in the three-block National Historic District into a flexible marketplace for pedestrians, vehicles and special events.

. This RFQ relates to the following Specialty Areas:

· Program Management,

· Grant Writing support, Grant Agreement and Administration Support, Grant Application Development, and Developing Benefit Cost Analysis

· Environmental Engineering and NEPA Services,

· Civil Engineering,

· Structural Engineering,

· Geotechnical Engineering

· Electrical and Lighting Engineering,

· Strategic Communications and Public Involvement,

· Subsurface Utility Engineering (SUE) and Utility Coordination,

· Traffic Engineering,

· Architecture,

· Landscape Architecture,

· Construction Management, Inspection, and Oversight This work will be on an as needed basis to assist in implementing the program. The anticipated duration of this contract will be three years. Consultant contracts resulting from this process may be extended for a period up to five total years.

The selected firm will provide support for City staff on various phases of projects which may include the National Environmental Policy Act (NEPA) process, preliminary and final design, and construction support. The type and scope of projects will vary widely and will include some or all the following:

· local and shared street improvements,

· multi-modal facilities,

· roundabout infrastructure,

· utility improvements,

· parking lot,

· street and pedestrian scale lighting,

· drainage improvements,

· utility investigation and coordination,

· electric vehicle charging stations,

· mobility hub and transit stop facilities,

· irrigation/landscaping,

· traffic calming,

· urban design, and

· public art elements Projects will be funded by Federal, State, and Local funding. The City has been awarded a $2,410,00 federal RAISE Planning Grant and a $250,000 state LOMA grant for the local match to complete NEPA and 60 percent design on the entire program. The City intends to apply for a RAISE Capital Grant in early 2025 to finalize the design and to construct the entire program of the Mobility Plan. CDOT has funded $6,300,000 in its adopted 10-Year Plan that was updated in March 2024 for its share of construction of the Mobility Hub. Funding will be dependent on grant application processing and agreement generation, and the Consultant will be expected to assist with these processes. All State/Federal requirements related to design review (i.e. – FIR and FOR reviews) will apply. Specifications created by the Consultant will be in standard CDOT format. Federal and state laws must be followed.

The consultant will provide plans and specifications consistent with, but not limited to:

· American Association of State Highway Transportation Officials (AASHTO) manual,

· Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction,

· CDOT Roadway and Bridge Design Manuals,

· National Association of City Transportation Officials (NACTO),

· and Clear Creek County and City of Idaho Springs requirements.

Consultants shall submit a Statement of Qualifications to Specialty Areas listed above.

Evaluation of each firm’s Statement of Qualifications will be evaluated using the following evaluation items:

I. Statement of Qualifications/Work Plan Should Contain the Following Elements:

1. Cover or Introductory Letter (2 pages – 8 ½ x 11 paper)

2. Qualifications Section

a. Staff Qualifications – Key Personnel – (2 pages – 8 ½ x 11 paper)

b. Firm Qualifications – Project Examples – (3 pages – 8 ½ x 11 paper)

3. Program and Project Approach Section (4 pages – 8 ½ x 11 paper, 1 page – 11 x 17 paper)

4. Experience with Idaho Springs (3 pages – 8 ½ x 11 paper)

5. Project Management and Controls (2 pages – 8 ½ x 11 paper) Minimum font size for all sections is 10.

II. Cover or Introductory Letter

1. Address the cover or introductory letter to:

City Administrator City of Idaho Springs 1711 Miner St, P.O. Box 907 Idaho Springs, CO 80452 admin@idahospringsco.com

2. Include the following elements of information in the letter as a minimum and highlight these items in bold letters:

a. Certification that the information and data submitted is true and complete to the best knowledge of the individual signing the letter.

b. Name, telephone number, e-mail address of the individual to contact regarding their proposal submittal.

c. The City requires a signature by an authorized principal, partner, or officer of the firm.

d. The City requires an acknowledgement that consultants have read the attached Professional Services Contract Requirements.

III. Qualifications Section The SOQ should be specific in focus on the types of projects identified in the RFQ and typically applicable to municipal transportation projects. Information included in the SOQ related to the firm's capabilities in other design specialties not listed above should be brief.

The following should be submitted to demonstrate the firm’s qualifications:

· Biographical information of key individuals to be assigned to the project(s), including their relevant certifications.

· Descriptions of similar work that the firm has performed.

· Demonstration of firm's experience and abilities in the preparation of clearly written and well- organized documents and reports, preparation of successful grant applications, conducting environmental field surveys, preparing environmental permit applications, public involvement experience, design plan development and other related products, and construction management and support services that meet CDOT and FHWA standards, policies, and guidelines.

· List of references and contact information for relevant projects.

IV. Program and Project Approach Section

· Approach to administering the program

· Approach to execution of NEPA, Preliminary and Final Design

· Approach to construction Administration, Inspection, and Support

· Approach to grant administration

· Approach to Strategic Communication and Public Involvement

· Approach to Schedule management

· Approach to risk management and controlling construction cost.

· Approach to fulfilling Disadvantaged Business Enterprise (DBE) required on Federally funded projects. Note: No specific goals have been established at this time for this program; however, it is expected that DBE participation will be required.

V. Experience with Idaho Springs and Local Agency Process

· Experience in the Idaho Springs area, and demonstration of firm’s experience with local Design and Construction Standards.

· Experience with Colorado Department of Transportation plan and specifications format, and construction documentation.

· Experience with Colorado Department of Transportation and federal-aid requirements and process.

VI. Project Management and Controls

· Typical approach for providing consulting services to clients. This should include controls for efficient project delivery, work quality and scheduling of personnel and sub-consultants.

VII. Other This is a Qualifications Based Selection (QBS) process. Cost or billing rates will not be included in the evaluation criteria, so the consultant should exclude any references to these in the SOQ.

The City will only accept electronic submissions in response to this RFQ. Electronic submissions are required to be considered for an award. The submission deadline is June 18, 2024 at 5:00 p.m. Mountain Time. Submissions will be emailed to City Administrator Andrew Marsh at admin@idahospringsco.com.

Questions regarding the RFQ will be accepted by the City until the end of business on June 5, 2024 at 5:00 p.m. and can be directed to City Administrator Andrew Marsh at admin@idahospringsco.com.

The City selection committee will review the SOQ's received and select the consultants it feels are the most qualified to furnish professional services to the City; however, the City reserves the right to conduct interviews with a short-list of firms as necessary.

The City reserves the right to reject any or all SOQ's and waive any informalities therein.

VIII. Disadvantaged Business No specific goals have been established at this time for this program; however, it is expected that DBE participation will be required. The chosen consultant will be expected to subcontract work to meet the DBE established goals as the Program is established and specific work tasks are identified. DBE consultants must be pre-approved by CDOT.

Statements of Qualifications shall be prepared at the consultant’s expense and become a City record and therefore a public record, excluding any confidential information submitted.

IX. Agreement for Services The selected bidder will be asked to sign the attached Agreement for Services that includes legal and insurance requirements.