Request_for_Qualifications_for_Update_to_the_Town_of_Mooresville_Land_Development_Design_Standards_Manual_(Addendum_#1_Revision).pdf

2024-RFQ-036

REQUEST FOR QUALIFICATIONS FOR UPDATE TO THE

TOWN OF MOORESVILLE LAND DEVELOPMENT

DESIGN STANDARDS MANUAL

Town of Mooresville, NC

413 North Main Street

Mooresville, NC 28115

RELEASE DATE: March 27, 2024

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: April 18, 2024, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/mooresvillenc https://procurement.opengov.com/portal/mooresvillenc

Town of Mooresville, NC

Request for Qualifications for Update to the Town of Mooresville Land

Development Design Standards Manual

I. Introduction

II. Submittal Requirements

III. Scope of Services

IV. Evaluation Criteria

V. Insurance Requirements

VI. Proposal Submittals

Attachments:

A - Standard Vendor Agreement

B - Authorized Signatory and Electronic Signature Routing Form Package

#2024-RFQ-036

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual

1. Introduction

1.1. Summary

The Town of Mooresville (Town) is requesting a Statement of Qualifications (SOQ) from experienced professional consulting firms to complete a comprehensive update of the Town’s Land Development

Design Standards Manual (LDS).

The Town is seeking firms that are experienced and knowledgeable regarding engineering design of roadways and pedestrian facilities, sanitary sewer systems, potable water systems, stormwater drainage systems, stormwater control measures, as well as construction means and methods for each of these categories. Furthermore, the Town is seeking firms that are knowledgeable regarding current state and federal statutes and regulations and industry technical standards manuals including but not limited to:

- Americans with Disabilities Act (ADA)

- Public Right-of-way Accessibility Guidelines (PROWAG)

- North Carolina Administrative Code (NCAC)

- Manual on Uniform Traffic Control Devices (MUTCD)

- American National Standards Institute (ANSI)

- American Society for Testing Materials (ASTM)

- American Water Works Association (AWWA)

- North Carolina Department of Transportation (NCDOT) standards, specifications, and design manuals

- North Carolina Department of Environmental Quality (NCDEQ) Division of Water Quality regulations Upon notification of selection, the most qualified firm will immediately submit pricing proposal for this project. The solicitation and selection of these services shall be conducted in accordance with all applicable State guidelines and requirements and the Town’s terms and standards.

1.2. Background

Currently, the LDS consists of design standards, material specifications, and standard detail drawings for potable water distribution systems, wastewater collection systems (including gravity sewer, pump stations, and force mains), storm drainage (including conveyance systems and stormwater control measures), and roadway design standards. The Town wishes to have a comprehensive update completed to ensure alignment with current state and federal statutes and technical manuals, construction means and methods and industry best practices, and the Town’s recently adopted Unified Development Ordinance

(UDO).

1.3. Contact Information

Project Contact:

Ashton Walker Engineering Services Manager 2523 Charlotte Hwy Mooresville, NC 28117 Email: awalker@mooresvillenc.gov Phone: (704) 799-4093

Procurement Contact:

Jessie Colton Interim Purchasing Manager mailto:awalker@mooresvillenc.gov tel:(704)799-4093

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual

413 N Main St Mooresville, NC 28115 Email: jcolton@mooresvillenc.gov Phone: (704) 662-3184

Department:

Engineering

Department Head:

Jon Young Director of Public Services

1.4. Timeline

RFQ Release Date March 27, 2024

Qualifications Package Due April 18, 2024, 4:00pm

Selection Notification April 22, 2024, 4:00pm

Receipt of Scope and Fee Proposal by

Selected Firm

May 10, 2024

Contract Approval by Board of

Commissioners

June 3, 2024

Project Start (tentative) June 10, 2024

Project Completion (tentative) June 30, 2025 mailto:jcolton@mooresvillenc.gov tel:(704)662-3184

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual

2. Submittal Requirements

2.1. Pre-Requisites

I. Minimum Qualifications

Any firm wishing to be considered must be properly registered with the Office of the Secretary of State and be property authorized to conduct business in the state of North Carolina and must be a licensed

North Carolina Professional Engineer in good standing with the North Carolina Board of Engineers and

Land Surveyors with a valid firm license.

The Town is committed to providing opportunity for small and disadvantaged businesses to perform on its contract. The Town welcomes and encourages Small Professional Service Firms (SPSF) and

Historically Underutilized Businesses (HUB) to participate in this RFQ.

The Firm and subconsultants shall not discriminate on the basis of race, religion, color, national origin, age, disability or sex in the performance of any contract entered into under this pre-qualification process.

II. Submittal Requirements

Firms interested in performing the work as described are asked to submit a Qualifications Package in .pdf format no later than 4:00 PM, Thursday, April 18, 2024 to:

Town of Mooresville Engineering Services Manager ATTN: Ashton Walker, PE Email: awalker@mooresvillenc.gov

Email OR upload to the Open Gov portal is preferred method of submittal. Every effort should be made to ensure the SOQ may be delivered as an attachment via email. If the file size is too large for an email attachment, please send the email submission without the attachment requesting a Sharepoint link, which will be provided in email response by the Town contact. In the event of technical issues or unforeseen delay in response by the Town, submittal will be accepted and considered on time if the initial email is received by the deadline stated above.

For hard copy submissions, submit one (1) copy along with one digital version (USB) in .pdf format to:

Town of Mooresville Public Services 2523 Charlotte Highway Mooresville, NC 28117 Attn: Ashton Walker, PE

All Qualifications Packages are limited to twenty (20) pages inclusive of the cover sheet and shall be typed on 8 ½” x 11” sheets, single-sided. The package should consist of a single bound/combined document including a cover letter and the two tabbed sections described below. Due to demands on the time of Town Staff, submissions longer than twenty pages will be removed from consideration. Sub-tabs mailto:awalker@mooresvillenc.gov

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual or dividers are acceptable within the required tabs and do not count toward the page limit. The cover letter must identify a contact person for questions during the RFQ selection process and provide contact information including telephone number, email, and postal address. The following elements shall be included in the package:

1. Cover Letter The introductory letter should be addressed to the Town of Mooresville, Engineering Department, Attn:

Ashton Walker, and should contain the following information:

• Expression of firm’s interest in the work

• Project understanding and unique approach to the work

• Statement regarding firm’s possible conflict of interest for the work

• Statement indicating the firm’s ability and willingness to negotiate in good faith a contract(s) for professional services with the Town

• Company information, including full legal name, Federal Employer Identification Number, primary office location, location of local office, years of experience, and a contact person.

2. Evaluation Factors This section should contain information regarding the qualifications of the firm and project team.

• Identify personnel qualifications and experience related to the scope of work, including professional registrations and license numbers as well as certifications.

• Provide project-specific references for your team. Include only contracts performed in the past ten

(10) years by the firm or personnel for services that were similar in size or type to the representative projects, specially identifying work done for any North Carolina (NC) municipality, Metropolitan

Planning Organization (MPO), Public Private Partnership or quasi government entity. Provide a brief description of the project scope as a whole as well as a description of the firm’s involvement in the project. List the date services were performed, name, address and phone number of the individual representative possessing knowledge of the firm’s work, and total time period involved.

3. Supporting Information

• Provide an organizational chart identifying members of all key team members including sub-consultants who would likely be assigned to a project. The chart should clearly define the roles and responsibilities of the various team members, including the Project Manager who will be authorized to make decisions for and act on behalf of the team.

• Indicate the number of professional staff available and qualified to perform services. Include detailed background information for each key member of the team including job classification, roles and responsibilities, location, and role in past projects. Past project experience of key personnel may include previous roles or firms, as the Town is interested in the qualifications of the individuals on the team, and not only the experience of the firm.

• Describe the professional services to be provided to meet the RFQ objectives and Scope of Services for the representative projects. This section should include the firm’s understanding of their responsibility with regard to contract administration, project delivery. The work plan should be outlined and typical schedule provided, and any unique work approaches, additional scope items and/or deliverables, and exclusions shall be described in this section.

While specific DBE/MBE/WBE/SPSF goals are not required for these projects, the NCDOT and the

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual

Town are committed to providing opportunity for small and disadvantaged businesses to perform on its contracts.

*Please note-Bids may also be accepted through external agencies with the same criteria as stated above. All bids will be uploaded into this portal.

2.2. Instructions and Conditions

See below:

2.3. Pre-Proposal Meeting

A pre-proposal meeting is not scheduled for this project.

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual

3. Scope of Services

3.1. Scope of Services

The following scope of services is intended to provide a general framework and guide preparation for the update to the Town’s Land Development Design Standards.

1. Analysis of Existing Land Development Design Standards (LDS)

Conduct a thorough review and detailed examination of the current LDS to assess:

- Function, flow, and layout – Evaluate ease of use and efficiency of document formatting.

- Internal consistency – Identify conflicts within the LDS and other Town adopted documents and plans, including but not limited to the Unified Development Ordinance (UDO), Phase II Stormwater Ordinance, Comprehensive Land Use Plan, and other adopted Town policies, plans, and manuals.

- Accuracy – Identify typographical, technical, or graphical errors or omissions.

- Compliance with North Carolina Administrative Code (NCAC), North Carolina General Statutes

(NCGS), Americans with Disabilities Act (ADA), and other applicable agency regulations and industry standards and best practices.

- Alignment with industry standards and generally accepted best practices for construction means and methods and material specifications.

Analysis should identify areas of deficiency and benchmark Mooresville with technical and design standards of similarly sized and fast-growing communities within North Carolina as well as municipalities within North Carolina or in other states with similar topographic, environmental, geological, and geographic makeup. Analysis should also include in-person meetings and discussions with Town of Mooresville Staff to ensure an understanding of internal standard operating procedures, particularly regarding maintenance of Town infrastructure.

Work deliverable should include a detailed report with figures, matrix, and itemized list of deficiencies, conflicts, or deviations from best practices or industry standards. Work deliverable should include recommendations for addressing deficiencies, including the addition of any standard details and design elements not currently incorporated into the Town’s LDS.

2. Develop Framework for LDS Update

Develop proposed framework for updated LDS that synthesizes existing design standards and elements that will remain, existing items that will be updated or overhauled, and new components. Proposed

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual framework may include recommendations for separate manuals and final documents. Additions and modifications should contain supporting documentation to ensure “state-of-the-practice” requirements and regulations.

3. Draft and Finalize LDS Update

Consultant shall prepare LDS text update in accordance with proposed framework, including all existing, modified, and additional design standards, regulations, and considerations. LDS should include all necessary charts, tables, details, and appropriate references and shall be in searchable format with appropriate cross-references and links to ensure ease of use. LDS update shall also include revised and new standard detail drawings in AutoCAD .dwg format. Updated LDS shall be in a stand-alone format that allows for simplified, in-house editing over time and not dependent upon specialized software or third-party platforms and should be clearly understood and easily administered by staff.

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual

4. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual

1. Evaluation Criteria, Selection Process and

Contract Negotiation

Qualifications Packages will be evaluated on the firm’s ability to meet the requirements of this Request for Qualifications (RFQ). All firms who submit a responsive SOQ in accordance with the requirements will be considered through a Qualified Base Selection

(QBS) process. The work will be awarded to the best qualified firm submitting a responsive proposal, on the basis of demonstrated competence and qualification for the type of professional services to be rendered. The following criteria will be considered in the evaluation of prospective firms:

• Responsiveness to RFQ and quality of submittal;

• Firm’s capabilities, experience, knowledge, familiarity and past performance with similar projects and services that show the ability to meet the minimum qualifications listed and accomplish the services described in this RFQ;

• Representative project team members’ experience, knowledge, familiarity and past performance with similar projects and services in their identified discipline and/or task, including technical engineering design as well as knowledge of construction practices;

• Familiarity with and experience working in the Town of Mooresville;

• Breadth of experience and working knowledge of technical and design standards from a variety of jurisdictions;

• Ideology, methodology and unique approach to work;

• Ability to perform the work in a reasonably proposed timeframe, including current workload and firm capacity.

The Town reserves the right to obtain clarification of any point in a firm’s proposal or

N/A N/A

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual to obtain additional information. All information submitted in response to this

Request for Qualifications will be considered a public record and subject to release. Any request containing information that is marked as being proprietary in nature, as being confidential, or has similar language indicating an intent to keep information from being made available to the public will result in rejection of your submission.

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual

5. Insurance Requirements

See below:

Title: Request for Qualifications for Update to the Town of Mooresville Land Development Design Standards Manual

6. Proposal Submittals

6.1. Proposal Submittals*

Upload the technical proposal here.

*Response required

6.2. Non-Collusion Statement*

☐ Please confirm

*Response required