REQUEST FOR QUALIFICATIONS FOR ARCHITECTS_ ST.pdf

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

REHABILITATION PROGRAM

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL

ENGINEERS, AND SURVEYORS FOR CONSTRUCTION AND

REHABILITATION OF RESIDENTIAL PROPERTIES UNDER THE CHALK LEVEL

AREA HOUSING REHABILITATION PROGRAM

REQUEST FOR QUALIFICATIONS RELEASED: JULY 8TH, 2025

OPEN ENDED ACCEPTANCE

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

Purpose of Request for Qualifications

The City of Newnan has been awarded $4.6 million through a Congressionally Directed Spending allocation in the FY2023 Federal Budget. The Newnan City Council has authorized the Newnan Urban Redevelopment Agency (NURA) to serve as the administrator of these funds. The program includes two primary activities: the rehabilitation of owner-occupied housing units and the construction of new homes on City-owned lots. These new homes will be sold to low-, moderate-, and middle-income families whose household income is at or below 120% of the Area Median Income (AMI) for Coweta County. To support this initiative, NURA is seeking Statements of Qualifications from experienced and licensed architectural, structural engineering, and land surveying firms. The purpose of this RFQ is to establish a pre-qualified pool of firms that can provide professional services for the planning, design, and implementation of both new home construction and residential rehabilitation projects. Selected firms may be engaged on an as-needed basis for tasks such as: Site surveys and platting, Structural assessments and design, Architectural drawings and construction documents, Code compliance reviews, Construction phase support. This RFQ process will enable NURA to expedite professional service contracting while ensuring a high standard of quality and compliance with federal funding requirements. NURA reserves the right to reject any or all responses determined not to be in the best interest of the program.

Qualifications of Respondents

1. Hold a current professional license in the State of Georgia for the discipline being proposed (architecture, structural engineering, or land surveying). Responders who do not meet this qualification will not be considered.

2. Not be debarred or suspended from conducting business with the State of Georgia or any federal entity. Responders who do not meet this qualification will not be considered.

3. Possess a current business license/Occupational Tax Certificate as required by the jurisdiction in which the firm is located.

4. Maintain active insurance policies including workers compensation, general liability, and professional liability (errors and omissions) coverage. Minimum coverage amounts may be specified in the RFQ.

5. Demonstrate sufficient financial stability to undertake professional services and absorb costs until invoicing or reimbursement cycles are completed.

6. Provide resumes of key personnel who will be assigned to the project, including professional registrations and years of relevant experience.

7. Have the capacity to begin work immediately upon contract award and complete work within the specified timeline.

Role of Respondents

1. Architectural Services

a. Develop schematic designs, design development drawings, and construction documents for new residential construction and rehabilitation projects.

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

b. Ensure all designs meet applicable building codes, zoning ordinances, ADA compliance standards, and historic compatibility with the neighborhood.

c. Coordinate with structural engineers, surveyors, and other consultants as necessary.

d. Provide cost estimates, material specifications, and assist in permitting and contractor coordination.

e. Conduct site visits and provide construction phase support, including submittal review and final inspections.

2. Structural Engineering Services

a. As needed, perform structural assessments of existing homes to determine the scope and method of rehabilitation.

b. As needed, design structural systems for new residential construction in accordance with state and local building codes.

c. As needed, collaborate with architects to ensure structural integrity and feasibility of proposed designs.

d. As needed, prepare structural calculations, stamped drawings, and support construction oversight as needed.

3. Land Surveying Services

a. Conduct boundary, topographic, and ALTA/NSPS land title surveys on City-owned parcels.

b. Provide plats, house location plans, legal descriptions, and GIS-compatible files as required.

c. Support site planning efforts by providing accurate and timely survey data.

d. Assist with zoning, easement identification, and subdivision platting if necessary.

Response

One original, 5 hardcopies, and one digital copy of the response must be delivered to the City of Newnan, Attn: Chalk Level Area Housing Rehabilitation Program (Andrew Moody), 25 LaGrange Street, Newnan, GA 30263.

This RFQ is open ended as program income continues to provide revolving funds as each house is sold. Any response may be withdrawn or modified prior to acceptance.

Administrative Guidance

This RFQ is designed to provide interested respondents with basic information needed to submit a response that will meet the minimum requirements. It is not intended to limit a response’s content or exclude any relevant or essential data. Respondents are encouraged to expand upon the minimum requirements of the RFQ. Neither the NURA nor the City of Newnan will be responsible for any costs associated with the preparation of responses to this RFQ. If you should have any questions about this RFQ, please contact Andrew Moody, (678) 673-5414, or by email (amoody@newnanga.gov).

mailto:amoody@newnanga.gov

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

Required Submittals

A complete response shall be submitted containing the following items:

1. Cover Letter – A cover letter highlighting your qualification and experience and the firm’s commitment to the program and availability.

2. Name and contact information (including contact person and email address) of the organization submitting the response.

3. Additional information required:

a. Evidence of the qualifications listed under Statement of Qualifications including but not limited to copies of all licenses and certificates of insurance for workers compensation, general liability and insurance.

b. A detailed description of experience in residential property design, surveying, and engineering analysis. (Include any HUD related experience)

c. A description of your firm including the numbers of professional and support staff, respectively.

d. Three references with contact information. At least one of the references should be a banking reference (to substantiate financial ability).

4. Disclosure of any business or familial relationship with members of HAN, the Newnan Urban

Redevelopment Agency, City of Newnan Council members or staff.

5. Contractor Affidavits under O.C.G.A. § 13-10-91(b)(1)

6. Any additional information the respondent feels will strengthen the response

7. E-Verify

Evaluation Criteria

Each respondent should follow the above required format. All submittals will be carefully considered by the NURA and City of Newnan’s staff and will be rated according to the following criteria:

• Experience in residential property design, surveying, structural engineering (0-10 points)

• Ability to perform on a timely basis. (0-10 points)

• Past experience with HUD related Programs (0-5 points)

• Financial stability and appropriate Insurance (0-10 points)

• Other attributes were deemed appropriate (0-5 points)

Total possible points = 40

This numerical representation will indicate, based on the responses submitted, the best qualified, most responsive and most responsible proposer.

THE NURA ACKNOWLEDGES THAT THERE MAY BE SUBJECTIVITY IN EVALUATION OF THE

LISTED CRITERIA. EVERY EFFORT WILL BE MADE BY HAN OR ANY PANEL OF JUDGES TO BE

IMPARTIAL AND FAIR IN THE EVALUATION PROCESS. NOTWITHSTANDING THE ABOVE, HAN

RESERVES THE RIGHT TO REJECT ANY OR ALL RESPONSES.

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

Federal Obligations

If a firm is qualified any future awarded contracts are subject to Federal and State contract provisions prescribed by the United States Congress and the United States Department of Housing and Urban Development. This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply.

The City also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of 1964; Section 109 of the Housing and Community Development Act of 1974, Title 1;

Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended;

Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

The City is subject to the requirements of the Georgia Security and Immigration Compliance Act.

Accordingly, the requirements of O.C.G.A §13-10-91 and Georgia Department of Labor Rule 300- 10-01-02 will apply to this project. Compliance with these requirements shall be attested by the execution of the Contractor Affidavit attached hereto. In the event the contractor employs or contracts with any subcontractor(s) in connection with the project, the contractor shall secure from such subcontractor(s) attestation of the subcontractor’s execution of the Subcontractor Affidavit attached hereto, which shall also become a part of the awarded contract and also a part of the contractor/subcontractor agreement. Failure to comply with this act/rule will result in the rejection of the RFP and/or termination of any awarded contract where it is subsequently determined that there has been a violation of any provision of the Act or its implementing rules and regulations.

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

City of Newnan 25 LaGrange Street

Newnan, Georgia 30263 Phone: 770-254-2351

Fax: 770-254-2353 www.newnanga.gov

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of ________________________________________________________________ has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________________________, 20____ in _________________.

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ___________________, 20_____.

NOTARY PUBLIC

My Commission Expires: ______________________________.

http://www.newnanga.gov/

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

Newnan, Georgia 30263 Phone: 770-254-2351

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with ________________________________________________ (Contractor) on behalf of _____________________________________________ (Public Employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-contractor to forward, within five business days of receipt, a copy of such notice to the contractor. The subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Subcontractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________________________, 20____ in __________________.

Signature of Authorized Officer or Agent Printed Name & Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF __________________, 20_____.

NOTARY PUBLIC

My Commission Expires: _________________________.

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

Newnan, Georgia 30263 Phone: 770-254-2351

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4) By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with __________________________________________ (Subcontractor or Sub-subcontractor with whom subcontractor has privity of contract) and __________________________(Contractor) on behalf of _____________________________ (Public Employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to ________________________ (Subcontractor or Sub-subcontractor with whom subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to ___________________________________________ (Subcontractor or Sub-subcontractor with whom the subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Sub-subcontractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________________________, 20____ in __________________________.

Signature of Authorized Officer or Agent Printed Name & Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF _________________,20_____.

NOTARY PUBLIC

My Commission Expires: ______________________________.

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

Newnan, Georgia 30263 Phone: 770-254-2351

Conflict of Interest Statement

As a duly authorized representative of the firm ________________________________________

I, ___________________________________ with the title ________________________ certify that to the best of my knowledge no circumstances exist that will cause a conflict of interest in performing services for The City of Newnan, GA Government, that no employee of The City of Newnan, GA, nor any public agency official or employee affected by this Request for Proposals has any pecuniary interest in the business of this firm, associates or consultants of this firm, or the firm's parent firm, subsidiary, or other legal entity of which this firm is a part, and that no person associated with or employed by this firm has any interest that would conflict in any way, manner or degree with the performance of services for The City of Newnan, GA Government.

Date: _____________________________________________________________

Company Name: ____________________________________________________

Authorized Representative Name: _______________________________________

Title: ______________________________________________________________

Signature: __________________________________________________________

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

Newnan, Georgia 30263 Phone: 770-254-2351

Officer’s Oath

As a duly authorized representative of the firm involved in bidding for or procuring the contract

_________________________________________________ I, ___________________________ with the title _______________________ certify that I did not prevent or attempt to prevent competition in such proposals by any means whatsoever. Nor did I prevent or endeavor to prevent anyone from making a proposal therefore by any means whatsoever or inducing another to withdraw a proposal for the work.

Date: _____________________________________________________________

Company Name: ____________________________________________________

Authorized Representative Name: _______________________________________

Title: ______________________________________________________________

Signature: __________________________________________________________

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

Architect, Structural Engineering, Surveying Firm Statement of Qualifications

NAME OF FIRM: ______________________________________________________

ADDRESS: ______________________________________________________

1. Years in Business in Present Form: ____________

2. Firms History and Resource Capability to Perform Required Services:

3. Titles, names, and addresses of all officers.

4. List up to five (5) projects which demonstrate skills to be used on grant funded construction projects.

1. _____________________________________________________________

2. _____________________________________________________________

3. _____________________________________________________________

4. _____________________________________________________________

5. _____________________________________________________________

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

5. Describe the organizational capacity to complete all necessary construction/rehabilitation activities, including the experience of all employees who will be or may be assigned to this project.

6. Are you a Section 3 Business Concern? Yes ______ No _______

If you are claiming to be a Section 3 Business Concern, then a Section 3 Business Concern Certification, Previous Certification and Action Plan must be filled out, signed, notarized, and submitted with your proposal (See Attached). If you answered no, then you will not have to fill out and submit with your proposal.

Is the signed and notarized Section 3 Business Concern Certification, Previous Certification and Action Plan attached to your proposal?

Yes ______ No _______

7. Certifying that:

Mr./Mrs./Ms. being duly sworn deposes and states that he/she is the (title) of ________________________________.____________________________ (name of firm) and that answers to the foregoing questions and all statements herein contained are true and correct.

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

REFERENCES

The NURA requests a minimum of THREE (3) references where work of a similar size and scope has been completed.

1.) COMPANY NAME ____________________________________________

BRIEF DESCRIPTION OF PROJECT

COMPLETION DATE__________________________________________

CONTACT PERSON __________________________________________

PHONE NUMBER ____________________________________________

2.) COMPANY NAME ____________________________________________

BRIEF DESCRIPTION OF PROJECT

COMPLETION DATE __________________________________________

3.) COMPANY NAME ____________________________________________

BRIEF DESCRIPTION OF PROJECT

COMPLETION DATE __________________________________________

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

This certification is required by the HUD regulations implementing Executive Order 12549, Debarment and Suspension, 34 CFR Part 85, for all lower tier transactions meeting the threshold and tier requirements stated at Section 85.110.

Instructions for Certification

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6.. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion, modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may but is not required to check the Non-procurement List.

8. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

REQUEST FOR QUALIFICATIONS FOR ARCHITECTS, STRUCTURAL ENGINEERS, AND SURVEYORS UNDER THE CHALK LEVEL AREA HOUSING

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Signature: ______________________________

Date: ________________

Typed Name: ___________________________

Typed Title: ____________________________

Corporate Seal (where appropriate)

Date: __________________________________

State of: ________________________________

County of: ______________________________