REQUEST FOR QUALIFICATIONS _ Engineering 4_20.pdf

REQUEST FOR QUALIFICATIONS

ENGINEERING SERVICES FOR INFRASTRUCTURE IMPROVEMENTS

CITY OF BAXLEY, GEORGIA

Issue Date: April 20, 2026

Response Deadline: May 20, 2026 at 3:00 PM EST

1. PURPOSE

The City of Baxley, Georgia (the "City") is requesting Statements of Qualifications from qualified engineering firms to provide professional engineering services for the design and implementation of public works infrastructure projects. These services may be funded through Federal and/or State grant programs, including but not limited to Community Development Block Grant (CDBG) programs, State Disaster Recovery Efforts grants, and other applicable funding mechanisms.

The selected firm(s) will be qualified to provide preliminary engineering reports, engineering design services, and construction management services for potential infrastructure improvement projects. Project scope may include, but is not limited to:

water system improvements, sewer system improvements, stormwater drainage improvements, and related public works infrastructure.

This RFQ establishes a pool of qualified firms available for future grant-funded projects.

The City reserves the right to issue task orders or enter into specific project agreements with selected firms as funding becomes available and projects are identified.

2. BACKGROUND

The City of Baxley is committed to advancing local infrastructure resilience and community development through targeted engineering support. This RFQ is designed to identify experienced engineering firms capable of assisting the City with Federal and State grant program implementation, from preliminary planning through project completion.

3. SCOPE OF SERVICES

Selected firms must be capable of providing the following services:

- Preliminary Engineering Reports: Assessment of infrastructure needs, feasibility studies, and project planning documentation

- Engineering Design Services: Preparation of design plans, specifications, and engineering reports meeting all applicable Federal, State, and local standards

- Construction Management Services: Project oversight, quality assurance, contract administration, and completion documentation

- Grant Compliance Support: Assistance with Federal and State grant requirements, reporting, and compliance documentation

- General Engineering Consultation: Technical support and guidance on infrastructure projects as needed

4. BIDDER REQUIREMENTS

Responding firms must meet the following qualifications:

- Licensure: Technically qualified and licensed to practice engineering in the State of Georgia

- Experience: Demonstrated experience with Federal and/or State grant-funded infrastructure projects

- Capacity: Ability to provide services for water, sewer, stormwater, and related infrastructure projects

- Certifications: Compliance with all applicable Federal certifications regarding:

- Non-debarment

- Conflict of interest

- Drug-free workplace policies

- Lobbying restrictions

- Federal Section 3 requirements (where applicable)

5. SUBMISSION REQUIREMENTS

Statements of Qualifications must include:

- Company Information: Firm name, address, phone number, email, and primary contact person

- Notarized Affidavit: A signed notarized affidavit as required by O.C.G.A. § 13-10-91(b)(1)

- Qualifications Summary: Overview of firm qualifications and experience relevant to this

RFQ

- Project References: List of at least three (3) similar projects completed within the past five

(5) years, including:

- Project name and location

- Project description and scope

- Project cost

- Client name and contact information

- Year completed

- Key Personnel: Identification of key personnel who will be assigned to projects, including credentials and relevant experience

- Subcontractors: List of proposed subcontractors (if applicable) and their qualifications

- Basis of Pricing: Proposed fee structure or rate schedule for services (hourly rates, percentage of construction cost, or other pricing methodology)

- Certifications: Documentation of all required Federal certifications and compliance statements

- Insurance: Evidence of current professional liability insurance and general liability insurance

6. EVALUATION CRITERIA

Statements of Qualifications will be evaluated based on the following criteria:

- Technical qualifications and relevant experience

- Demonstrated success with Federal and/or State grant-funded projects

- Quality of references and client satisfaction

- Capacity and availability to serve the City

- Proposed fee structure and value

- Compliance with all submission requirements

- Qualifications of key personnel

- Ability to provide comprehensive services (preliminary engineering through construction management)

7. SELECTION PROCESS

The City will establish a Selection Review Committee to evaluate all submissions and recommend qualified firms to the Baxley City Council. The City Council retains final authority to approve and award qualifications to selected firms.

Selected firms will be notified and may be contacted to discuss specific projects as grant funding becomes available. Selection does not guarantee project assignment; the City reserves the right to issue task orders or enter into specific project agreements based on project needs and availability.

8. RESPONSE DEADLINE AND SUBMISSION INSTRUCTIONS

Deadline: May 20, 2026 at 3:00 PM EST

Responses received after the deadline will not be considered.

Submission Methods:

Statements of Qualifications may be submitted by either of the following methods:

1. Email Submission: Submit to City Manager Keri Orvin at manager@baxley.org

- Include "RFQ - Engineering Services" in the subject line

- Attach all required documents as PDF files

2. In-Person Submission: Deliver sealed proposals to:

City of Baxley City Hall 282 East Parker Street Baxley, GA 31513

- Mark envelope: "RFQ - Engineering Services - DO NOT OPEN"

9. GENERAL CONDITIONS

- Right to Reject: The City reserves the right to accept or reject any and all Statements of Qualifications and to waive informalities in the qualification process.

- Questions: All questions regarding the scope or requirements of this RFQ must be submitted in writing to the City Manager at manager@baxley.org by May 8, 2026 at 5:00 PM EST. Questions will be answered in writing and provided to all respondents.

- Confidentiality: All information submitted becomes public record upon submission unless otherwise protected by law.

- Insurance and Bonding: Selected firms will be required to maintain professional liability insurance and comply with all applicable bonding requirements for specific projects.

- Non-Discrimination: The City complies with all applicable Federal and State non-discrimination laws and regulations.

- All contracts are subject to Federal and State contract provisions prescribed by the Georgia Department of Community Affairs. The City of Baxley’ also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of 1964;

Section 109 of the Housing and Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968.

- Firms interested in submitting a proposal should be aware that the project may be subject to the Build America, Buy America Act (BABA). BABA requires products purchased in connection with infrastructure projects funded by Federal financial assistance programs to be produced in the United States, known as the “Buy America Preference (BAP)”.

Specifically, this is a statutory requirement that Federal funding for infrastructure projects use “covered materials” that are “American-made” which applies to the following products:

Iron and steel; Manufactured products; and Construction materials.

- This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply.

10. PROCUREMENT COMPLIANCE

This RFQ is issued in compliance with:

- Georgia Department of Community Affairs (DCA) procurement guidelines for engineering and architectural grant services

- O.C.G.A. § 13-10-91(b)(1) regarding notarized affidavits

- Federal procurement standards for grant-funded projects

- All applicable State and Federal regulations

11. CONTACT INFORMATION

For questions regarding this RFQ, contact:

Keri Orvin City Manager City of Baxley 282 East Parker Street Baxley, GA 31513 Email: manager@baxley.org